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Remedial Administrative Record - RR

AF AS BR CL CR DL DO DP
EM ER FE FI GU HE HI LG
LP NA ND NL NM NP OF OM
OP RA RD RI RR RT SA WP
Confidential Documents
BC CC DC FC LC NC PC SC

Glossary of terms relating to file structure phase activities and file categories

Descriptions of 21.00 - 21.99 SRC Folder Code HZ/SF/RE/RI NARA General Records Schedule  N1-412-94-4/2

Definition

This is a compilation of technical site material that forms the basis for remedy selection.  An Administrative Record (AR) is required for every remedial action.  Only the index of the AR is filed in Remedial Administrative Record (RR) phase.  A target sheet can be used in the file to indicate the physical location of the complete AR.  Note that each operable unit may have its own Record of Decision (ROD) and therefore its own AR.  Separation of operable units should be made upon consultation with the site management team.

SDMS Keyword (Click on keyword to see description)

21.01  Administrative Record and Addendum
21.05  General Correspondence
21.02  Index
21.04  Repository Receipt Letter / Document Transmittal Acknowledgment Form
21.03  Site Sign Off Sheet

21.99  Other

SDMS Keyword Description

21.01 Administrative Record and Addendum&
This is a collection of documents that the U.S. Environmental Protection Agency (EPA) used to support the decisions on the remedial action taken.  Past procedures placed the record in the file.

21.02 Index
This is the index to the AR.  It is a part of the AR, but also a separate paper copy of the index is maintained in the file if the AR is on microfilm.

21.03 Site Sign Off Sheet
The remedial project manager, (RPM), legal counsel, and others concur that the AR does contain the documents that support the U.S. Environmental Protection Agency (EPA) responsiveness action.

21.04 Repository Receipt Letters / Document Transmittal Acknowledgment Form
This letter / form accompanies any AR that is submitted to a site repository by the EPA.  Upon receipt of the AR, the repository designee acknowledges the shipment by signing the form.  The signed form is then returned to the EPA.

21.05 General Correspondence
 Any correspondence including letters, memoranda, notes, and record of communications generated or received by the EPA.

21.99 Other
If the needed keyword code is not available, code to 21.99.

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