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Federal Emergency Management Agency, Confidential - FC

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Confidential Documents
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Glossary of terms relating to file structure phase activities and file categories

Descriptions of 97.00 - 97.99 SRC Folder Code HZ/SF/FC NARA General Records Schedule  N1-412-94-3/3

Definition

These are any documents that have been identified as "Not For Public Release" for any major disaster or emergency declared under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. 5121, et seq.).

Note to Indexers: Use the CERCLIS ID as the main FEMAID. The format for the FEMAID is a 2-character state code followed by the FEMA Disaster Number. Additionally, the SSID field will be used to capture any secondary FEMAIDs and the format is 6L0X __ __. The OUID field will be used to capture the Mission Assignments (MA). Depending upon the lead federal agency for the FEMA disaster, alpha-characters will be used to correspond to each agency. Listed below are examples for the formats for each federal agency:

U.S. Environmental Protection Agency EPA __ __
U.S. Army Corps of Engineers COE __ __
Department of Transportation DOT __ __
Department of Interior DOI __ __
SDMS Keyword

97.01    1900-55 Invoices
97.02    Analytical Bids
97.03    Analytical Procurement Documentation
97.04    Analytical Subcontract Procurement Documentation
97.05    Delivery Orders
97.06    EPA Cost Packages
97.10    General Correspondence
97.07    Hazardous Waste Discharge Quotes
97.08    Technical Directive Documents (TDDs)
97.09    Waste Oil Discharge Quotes

97.99    Other

SDMS Keyword Descriptions

97.01    1900-55 Invoices
These are documents that track the movement of hazardous wastes from one point to another.  Usually, each manifest is for a truck load, and shows the type and weight of waste transported from the site to a disposal facility.  These documents may be called chain-of-custody, driver's tickers, waybills, weight tickets as well as manifests.

97.02    Analytical Bids

97.03    Analytical Procurement Documentation

97.04    Analytical Subcontract Procurement Documentation

97.05    Delivery Orders

97.06    EPA Cost Packages

97.07    Hazardous Waste Discharge Quotes

97.08    Technical Directive Documents (TDDs)

97.09    Waste Oil Dischage Quotes

97.10    General Correspondence
Any correspondence including letters, memoranda, notes, and record of communications generated or received by the EPA.

97.99    Other
If the needed keyword code is not available, code to 19.99.

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