Policies
Welcome to the UNT System Administration policy home page. This website is the official repository for all UNT System Administration Policies as well as UNT System Regulations. The policy home page also contains information including an overview of the policy process, links to tools for policy and regulation drafting, and links to UNT System campus policy websites.
The Policy Manager is responsible for managing the policy process for UNT System Administration Policies as well as UNT System Regulations. The policy process includes the development, review, approval, and maintenance of UNT System Administration Policies and UNT System Regulations. The Policy Manager works with policy and regulation owners to develop and revise System Administration Policies and System Regulations.
For questions regarding the System Regulation or System Administration Policy process, please contact the Policy Manager at policy@untsystem.edu.
Policy Hierarchy Chart
Note: Many of the files below are published in PDF format, which requires Adobe Acrobat Reader for viewing. Adobe also provides tools to make PDF files accessible to those who are visually impaired.
Regents Rules
UNT System Regulations
Chapter 01 - Regulation Development
Chapter 02 - Administration
02.1000 Compliance and Integrity Program
Chapter 03 - Human Resources
03.1000 At-Will Employment Relationships
03.2000 Supplemental Pay
Chapter 04 - Faculty Affairs
Chapter 05 - Student Affairs, Education, and Funding
Chapter 06 - Information Technology
06.1000 Information Security
06.2000 Personal and Tablet Computer Standardization
Chapter 07 - Institutional Advancement
Chapter 08 - Fiscal Management
08.1000 Executive Travel
08.2000 Investment of System Funds
08.3000 Social Organization Membership Reimbursement
08.4000 Tax-Exempt Bond Compliance
08.5000 Reconciling and Verifying General Ledger Accounts and Other Financial Information
08.6000 Reporting Component Units
08.7000 Segregation of Duties
08.8000 Journal Entry Review and Approval and Adequacy of Supporting Documentation
08.9000 Asset Capitalization
08.10000 Authorized Payments
08.11000 Financial Accounts
08.12000 Overpayments to Employees
08.13000 Accounts Receivable Allowance
08.14000 Student Accounts Receivable
08.15000 Travel Administration
Chapter 09 - Facilities and Real Estate
09.1000 Relocation Assistance
UNT System Administration Policies
Chapter 01 - Form and Content of System Administration Policies
01.100 Policy on Policies
Chapter 02 - Administration
02.100 Mission Statement of the University of North Texas System
02.200 Organizational Chart for the System Administration
02.300 Absence of the Chancellor
02.400 Compliance
02.401 Compliance
02.403 Compliance and Integrity Program
02.800 Contracts and Agreements
02.900 Interagency Contracts
02.1300 Publications
02.1400 Reporting Suspected Wrongdoing
02.1500 Reporting of Child Abuse and Neglect
02.1600 Carrying of Concealed Handguns in System Administration Building
Chapter 03 - Human Resources
03.100 Human Resources Administration
03.101 Office and Working Hours
03.102 Employee Information and Personal Data *Recently revised*
03.104 Moving Policy
03.105 Reimbursement to Employees
03.106 Payroll
03.107 Employee Forms
03.108 Time Sheets
03.109 Payroll Deadlines
03.110 Electronic Funds Transfer - EFT of Salary
03.111 Contributions to Charitable Organizations
03.112 Optional Group Insurance Programs
03.113 Retirement Plans and Annuities
03.114 Unemployment Compensation Insurance
03.115 Workers' Compensation Insurance
03.116 Contracted Workforce
03.117 Contracted Workforce - Outsourcing
03.118 HIV/AIDS Education and Prevention
03.119 Return to Work Program
03.120 Flexible Work Arrangement *Recently revised*
03.200 Hiring and Appointment
03.201 Employee Affidavit and Other Requirements
03.202 Employment of Non-Citizens
03.203 Age Limitations
03.204 Employment Staff Personnel
03.205 Types of Staff Appointments
03.206 Posting of Position Openings
03.208 Promotion, transfer, or demotion
03.209 Reduction in Force
03.210 Reemployment and Reinstatement
03.211 Retirement
03.212 Exit Meeting and Termination Clearance
03.300 Employment of Relatives
03.301 Relatives of the Chancellor
03.302 Other System Administration Employees
03.303 Exceptions
03.304 Prohibited Degrees of Consanguinity and Affinity
03.305 Responsbility
03.400 Employee Training and Education
03.401 Training and Development
03.402 Staff Development/Performance Planning and Review
03.403 Staff Employee Discipline
03.500 Employee Compensation
03.501 Classification of Jobs
03.502 Salary Administration
03.502 Procedure for Salary Administration
03.503 Longevity Pay
03.504 Supplemental Compensation
03.600 Employee Leave
03.601 Absence/Attendance
03.602 Compensatory Leave and Overtime
03.603 Emergency Leave, Leave During an Investigation and Administrative Leave
03.604 Holidays
03.605 Jury and Witness Duty
03.606 Leave of Absence Without Pay
03.607 Military Leave Employees (Annual or Short Term)
03.608 Military Leave (Extended) Reinstatement of Veterans
03.609 Sick Leave
03.610 Sick Leave Pool
03.611 Time and Attendance/Leave Records
03.612 Time Off for Voting
03.613 Vacation Leave
03.614 Absence to Attend Conferences and Professional Meetings
03.615 Leave with Pay for Assistance Dog Training
03.616 Administrative Leave for Fitness Program Participation
03.617 Leave with Pay for Volunteer Fire Fighters and Emergency Medical Service Volunteers
03.618 Leave with Pay for Foster Parents
03.619 Parental Leave
03.620 Leave with Pay for American Red Cross Certified Disaster Service Volunteers
03.621 Family and Medical Leave
03.622 Sick Leave Donation
03.700 Ethics and Standards of Conduct
03.701 Ethics and Standards of Conduct
03.702 Dual Employment and Other Activities
03.703 Consensual Relationships
03.704 Workplace Violence
03.705 Prohibition of Sexual Assault and Retaliation
03.800 Service on Outside Boards
03.801 Outside Board
03.802 No conflict of interest or commitment
03.803 Compensated board service and non-beneficial service
03.804 Uncompensated board service and service to religious
03.805 Liability
03.806 Substantial benefit
03.807 Notification and approval procedures
03.808 Exemption
03.809 Board approval required
03.900 Equal Employment Opportunity and Nondiscrimination
03.901 Nondiscrimination/equal employment opportunity, affirmative action and non-retallion
03.902 Employment of people with disabilities
03.903 Employment of veterans
03.904 Sexual harassment
03.906 Lactation Support
03.1000 Employee Complaint and Grievance Process
03.1001 Employee Grievances
03.1002 Voluntary alternative dispute resolution system
Chapter 04 - Fiscal Management
04.200 Purchasing
04.201 Invoice Processing
04.202 Use of Private Consultant Services
04.204 Subscriptions
04.205 Registration Fees
04.206 Food
04.207 Prepayments
04.208 Gifts and Honoraria
04.209 Interagency Payments
04.300 Responsibilities and Controls
04.301 Petty Cash, Demand Deposits, Working Funds
04.302 Cash Handling Controls
04.303 New Accounts
04.304 Account Holder Responsibility
04.305 Accounting System Coding Procedures
04.306 Identity Theft Prevention
04.400 Postage
04.500 Internal Revenue Service Regulations - Payment on Purchase Orders or Check Requests
04.600 Budget (in review)
04.601 Budget Adjustments
04.700 Historically Underrepresented Businesses
04.701 Assets
04.800 Asset Management
04.900 Travel
04.901 Travel Reimbursement
04.902 Travel Advances
04.903 Designated Headquarters
Chapter 05 - Advancement
05.300 Gifts to/for Endowment Funds
Chapter 06 - Facilities
Chapter 08 - Information Technology
08.100 Information Security
08.200 Privacy *Recently revised*