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PAYMENTS
- Overview of payment policies
- Micro-purchases: <$2,500
- A micropurchase is defined as any purchase you made while you are at your normal work station (i.e., not on travel). Before you buy something for the office, make sure that your supervisor agrees that you need to buy it and that we don’t already have it! If you are sure we do not have it, see Patricia Suchodolski for ordering information from Office Max. This is the cheapest way to get most supplies for the office. Shipments usually take one day to get here.
- If this is not a possibility, then you should find someone in the office with a purchase card.
- In emergency situation or if you must purchase an item yourself, you can use your own money or credit card. Save all receipts for reimbursement.
- Local & Miscellaneous Expense Reimbursements
- For METI Staff
- For FS Staff
- For other reimbursements -- This includes paying for miscellaneous services (i.e., translation of a document) or for reimbursing someone who is not a METI or FS employee for some expense (i.e., they bought a flip chart for a meeting you were holding.) First, get your supervisor to approve the purchase. Next, bring the invoice to Pat Lucas who will write a check. Remember you’ll need the person’s social security number for the check.
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- Large Purchases: > $2,500
- Contracts -- see Pat Lucas
- Purchase orders
- METI -- see Whetten Reed for scope of work guidelines
- For purchases > $5,000, you need to complete a certification of funds and hand it to Ron Ingram.
- Grants and Agreements
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RECEIVING MONEY
- From USAID
- Inter-agency Agreement -- see Alex
- Missions working directly with IP
- PASA -- see Tricia Suchodolski
- From other USDA agencies -- see Pat Paugh
- From other
- State Department -- see Oliver
- Other countries -- see Whetten
- Private sector firms -- see Whetten
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