training : web-based training : communication skills : making your meetings work : small meetings–agendas for structured meetings

Making Your Meetings Work

Video 1: Structured Meeting Example (7:18) Video 2: Guidelines for Structured Meetings

VIDEO MENU * denotes current video Making Your Meetings Work   Introduction Small Meetings   Planning Informal Meetings * Structured Meetings Large Meetings   Planning Large Meetings Techniques   Panel Discussions Brainstorming Role Playing Effective Use of PowerPoint Brief Solution Groups Quiz (for CE credit)

Essential Elements Structured meetings with a planned agenda can be utilized when many items need to be covered within one staff meeting. It is recommended to use this method sparingly and to inform the staff why this method is being used. Guidelines for a structured meeting with a planned agenda include: asking for contributions to the agenda ahead of time. circulating agendas a few days in advance, reminding people of their responsibilities for the meeting. setting up a creative agenda. Rather than “old business/new business”, consider the following: item purpose (discussion, announcement, decision-making, problem-solving, getting reports) timeline for this item recording all decisions and delegated tasks for action items. making each new agenda closely follow the previous one. Require that any items delegated have time-lines to be followed. Sample Format: Item Purpose Time Allotted 1.                           Discussion              minutes 2.                           Announcement              minutes 3.                               Decisions/Person Responsible

Quick Facts Ask for items ahead of time Agenda includes the item, purpose and time allotted Record decisions Delegate tasks for follow-up