Third Party Procurement FAQs

A

• A&E Contracts 
• Acquiring Real Estate 
• ADA Requirements 
• Advance Payments 
• Airline Passenger Complaints 
• Allowable Costs for Grants 
• Alternate Bids 
• Altoona Testing 
• Applicability of FTA Circular 4220.1E to Grantee Contractors 
• Applicability of FTA Circular 4220.1F 
• ARRA 
• ARRA Contract Clauses 
• Artwork 
• Asset Life 
• Assignment of Grant Funds 
• Associated Capital Maintenance Items 
• Audits of Third Party Contracts 
• Availability of FTA Grants for Private Business 
• Availability of FTA Grants for Transit Safety Equipment 
• Availability of FTA Grant Funds for a University 

B

• Best and Final Offer 
• Bid Mistakes 
• Bid Preference 
• Bid Splitting 
• Bidder Response Time 
• Bonds 
• Brand Names 
• Bus Procurements 
• Bus Refurbishing - Definition 
• Bus Testing Requirements 
• Buses - RFP for Refurbishing 
• Business Opportunities in Transit 
• Buy America 
• Buying Fuel 
• Buying Used Vehicles 

C

• Cap on Wage Rates 
• Capital Cost of Contracting 
• Capitalization of Maintenance Costs 
• Cardinal Changes 
• Catalogue of Federal Domestic Assistance 
• Certifications for Third Party Contractors 
• Change Orders 
• Changes to Grants 
• Charter Bus 
• Civil Rights Requirements 
• Clean Air Requirements 
• CM At-Risk 
• Commercial Driver's Licenses 
• Commercial Items 
• Compensable Delays 
• Competitive Range 
• Conducting Negotiations After Rejecting Bids 
• Confidentiality of Proposals 
• Conflict of Interest 
• Construction Managers (CM) at-Risk 
• Construction Project Information 
• Construction Projects 
• Contacting Transit Agencies 
• Contract Award Announcements 
• Contract Changes 
• Contract Clauses 
• Contract Close-Out 
• Contract Files
• Contracting Numbering System 
• Contract Term Limitations 
• Contract Terminations 
• Contract Terms 
• Contractor Self Performance 
• Cooperative Purchase 
• Copeland Anti-Kickback Act 
• Copyrights 
• Cost Accounting 
• Cost Plus Fixed Fee Contracts 
• Cost Plus Percentage of Cost Contracts 
• Cost/Price Analysis 
• Criminal Records Checks 

D

• Davis-Bacon Act Wage Rates 
• Debarred - Suspended
• Definition of Rolling Stock 
• Definition of "State" in FTA 4220.1F 
• Definition of Contract 
• Design - Build 
• Determining Contractor Responsibility 
• Disadvantaged Business Enterprise (DBE) 
• Disclosing Identity of Offerors 
• Disclosing Project Budgets 
• Disclosure of Litigation by Offeror 
• Disposal of Property and Equipment 
• Documenting Small Purchases or Micro Purchases 
• DOT Carrier Licenses 
• DOT Glass Certification 
• Drug and Alcohol Testing 

E

• Economic Price Adjustment Clause 
• Economic Stimulus Funds 
• Electronic Commerce 
• Engine Emission Standards 
• EPA Certification 
• Evaluating Run-Out Costs 
• Evaluation of Proposals 
• E-Verify Program 
• Excluded Parties List 
• Excusable Delays 
• Expiration of Bids 
• Extension of Due Date for Competitive Proposals 

F

• FAR as Guidance for Grantees 
• Farebox Revenue 
• Federal Aid Construction Contracts 
• Federal Motor Carrier Safety Administration 
• Federal Motor Vehicle Safety Standards 
• Federal Per Diem Rates 
• Federal Vehicle Emission Standards 
• Federal vs. Local Funds 
• FHWA Requirements 
• Fixed Price Contracts 
• Fly America Clause 
• Fraudulent DOT Letters 
• Freedom of Information Act 
• FTA Approval of Sole Source Procurements 
• FTA Circular 4220.1F Changes to 1E 
• FTA Circular 4220 
• FTA Grant Opportunities 
• FTA Letter of No Prejudice 
• FTA Mentor-Protege Program 
• FTA Public Private Partnership Program 
• FTA Training Courses 
• FTA's Charter Service 
• Full and Open Competition 
• Funds 5311 
• Funds 5340 

G

• Geographical Restrictions 
• GSA Supply Schedules 

I

• IDIQ Contracts 
• Incentive Contracts 
• Independent Cost Estimate 
• Insurance Requirements 
• Inter-Agency Projects 

J

• JARC 
• Joint Procurements 
• Justifying Sole Source Procurements 

L

• Late Proposals 
• Leases 
• Legal Services 
• Letters of Credit 
• Licensing of Contractors 
• Light Rail Window Standards 
• Limited Product Liability 
• Limiting the Number of Bids 
• Liquidated Damages 
• Listing of Transit Agencies 
• Local Matching Funds 
• Local vs. Federal Funds 
• Locating FTA Documents 

M

• Matching Share 
• Menu Style Multiple Contracts 
• Metropolitan Planning Organizations 
• Micropurchases 
• Minnesota Cooperative Purchasing Venture  
• Modifying Contracts to Include FTA Clauses 
• Multiple Contract Awards 
• Multi-Step Procurements 

N

• NEPA Requirements 
• New Freedom Funds 
• New Starts Transit Fund 
• Notice of Amendment to RFP/RFQ/IFB 
• Notification of Federal Assistance 

O

• Offsetting Payments of Supplier Invoices 
• One Contract for FTA and Non FTA Funded Work (New) 
• Operating Assistance Grants 
• Operational Services Contract 
• Options 
• Organizational Structure for Procurement Office 
• Overhead Rates 
• Overtime Wages 
• Owner Furnished Materials 

P

• Paratransit Services 
• Payment of Subgrantees 
• Period of Performance 
• Personnel Agency Fees 
• Piggybacking 
• PMO Lessons Learned 
• Pre-Bid Conferences 
• Pre-Qualification of Bidders 
• Preventive Maintenance Claims 
• Preventive Maintenance Requirements for Vehicles 
• Price Credit For Deleted Work 
• Price Escalation Clause 
• Procurement of Insurance 
• Procurement Planning 
• Procurement Policies and Procedures 
• Procurement Processing Timelines 
• Procurement System Reviews (PSRs) 
• Professional Services 
• Profit 
• Progress Payments 
• Project Labor Agreements 
• Prompt Payment Clause 
• Proposal Evaluation 
• Proposal Stipends 
• Protests 
• Publicizing Procurements 
• Purchase Cards 
• Purchase of Used Equipment 

R

• Randolph-Sheppard Act 
• Real Estate Appraisals 
• Reasonableness of Compensation 
• Reasonableness of Contract Costs 
• Record of Negotiations 
• Record Retention 
• Recycled Products 
• Release of Bid Information by Grantees 
• Representations and Certifications 
• Requests for Information 
• Requirements Contracts 
• Research Grant Applications 
• Retainage 
• Revenue Contracts 
• RFP Discussions/Clarifications 
• RFP Versus Sealed Bids 
• Rights In Data 
• Rights of Way 
• Role of a Contract Administrator 

S

• Sealed Bids 
• Seat Belt Usage 
• Self-Assessment Guide for Procurement Procedures 
• Service Contract Act Wages 
• Single Bid 
• Small Business Opportunities 
• Small Business Set-Asides 
• Small Construction Projects 
• Small Purchases 
• Software 
• Sole Source Procurements 
• Soliciting Proposals Without Funds 
• Source of Funds 
• Spares Ratio 
• Specifications 
• Splitting 
• State or Federal Requirements 
• State Procurement Schedules 
• Statutes 
• Subcontracts 
• Subrecipient Compliance with FTA C4220.1F 
• Surplus Government Equipment 

T

• Tag-Ons 
• Task Order Contracts 
• Termination for Default 
• Time & Materials Contracts 
• Time Extension on Contracts 
• Title to Property 
• Training 
• Transfer of Project Assets 
• Transit Oriented Development Projects 
• Transit Vehicle Manufacturers 
• Travel Costs 

U

• Unsolicited Proposals 
• Utility Purchases 

V

• Vanpool Subsidy 
• Vehicle Inspection 
• Volunteer Services as Local Match Funds 

W

• Warranties 
• Wrap-Up Insurance