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expense guidelines
The procedure for using the TA/Expense Voucher is detailed on the Procedure Tab of the TA/Expense Voucher worksheet. The traveler records all expenses on the Expense Voucher. Original receipts (not photocopies) for the payment of transportation, lodging, and all other business-connected expenses must be attached to the voucher. A detailed lodging receipt is required for reimbursement. Travelers should be aware that, when booking through websites (i.e. Expedia, Hotels.com, etc.), the hotel will not be able to provide a detailed receipt because the reservation was not made directly with their office. In these cases, the traveler should be sure to print out the room rate and tax detail from the website. Hotel on-line booking reservation service fees are non-reimbursable. The traveler’s supervisor must approve the report of expenses or other Division/Section/Center designated approver.
When personal travel days occur before the business event, reimbursement for lodging and meal & incidental expenses (M&IE) will start on the first business day. The traveler may request up to 75% reimbursement of M&IE for the first day of business travel.
09/2008