ARMY/AMERICAN COUNCIL ON EDUCATION REGISTRY TRANSCRIPT SYSTEM (AARTS)

CORRECTING YOUR AARTS TRANSCRIPT

Active Duty, Guard & Reserves without an Undergraduate Degree
If you are an Active Duty, Guard or Reserve Soldier and your Army/ American Council on Education Registry Transcript System (AARTS) record is missing course information, you must contact the respective training school to update your ATRRS records to reflect course completion. If an update is required within 30 days, we recommend that in addition you should visit American Council on Education (ACE) Guide to Learning Experiences to locate credit recommendations for the courses/MOS shown on your ATRRS/other verification documents. You can complete a DD Form 295 using the information shown on the ACE Guide. Do not contact ACE directly, but fill out the DD Form 295. If your rank is wrong, you should submit your current ATRRS record, copies of your promotion orders, and other verification documents to your school. The AARTS Operations Center is a transcription center and end user. The AARTS staff cannot complete such personnel actions.

Active Duty, Guard & Reserves with an Undergraduate Degree
If you have already completed your baccalaureate degree, you should submit your current AARTS transcript, along with a completed DD Form 295 using the information shown on your ATRRS/other certified documents, directly to your school so that they may award you credits based on the recommendations outlined in the ACE Guide to Learning Experiences.

Veterans with an AARTS Account
If you are a Veteran, and you do have an AARTS record in our system; you should submit the most current copy of your AARTS, a copy of your certified DD Form 214, Certificate of Release or Discharge from Active Service, along with a completed DD Form 295 directly to your school.

Veterans without an AARTS Account
If you are a Veteran, and you do not have an AARTS record in our system, and if your Basic Active Service Date (BASD) is before 1 October 1981; you should submit your certified DD Form 214, Certificate of Release or Discharge from Active Service, along with a completed DD Form 295 directly to your school so that they may award you credits based on the recommendations outlined in the ACE Guide to Learning Experiences.
 

The AARTS is not a depository for every course a Soldier ever takes!  The following will not be added to your AARTS:

Types of information NOT included on your transcript:

• Awards (medals)
• Courses: Local training taken at the garrison/company/unit level or Army Education Center (i.e., motor pool training; Microsoft (MS) computer classes; unit armorer classes; Leadership Education And Development (LEAD) training); FEMA courses; Army Correspondence Courses that are less than 45 hours in length and have not been evaluated by ACE; civilian courses (any course taken at or through a civilian college even if paid for by the Army); courses taken while a member of another military service (Air Force, Navy, Marine Corps, etc.)

Types of information included on your transcript:

• Courses: AIT, PLDC, BNCOC, ANCOC, any MOS-, SQI- or ASI-producing courses; all formal resident army schools; Army Correspondence Courses that are more than 45 hours in length and have been evaluated by ACE; training courses conducted at the various army training facilities throughout the US — i.e., Academy of Health Sciences at Ft. Sam Houston; the MP School at Ft. McClellan, or Ft. Leonard Wood. Training courses are also conducted in some foreign countries.
• MOSs: Any MOS that you served in an unofficial capacity or held while a member of another military service (Air Force, Navy, Marine Corps, etc.)
  

GILS Registration Number: 61787 Last Updated: July 20, 2011