- FEMA Non-Disaster (ND) Grants
- M&A vs. Planning
- Funding Acquisition and Program Establishment
- Application
- Award
- Monitoring
- Amendments
- Payments
- Closeout
- Other Areas of Grants Management
Resources for the Grants Management Toolkit are provided by various DHS/FEMA Grantees including State Administrative Agencies (SAAs), Urban Areas Security Initiative (UASIs), Port and Transit Security agencies and others. These tools are being shared from homeland security grants administrators to assist their colleagues in creating, revising and/or improving the management of their homeland security programs.
All are listed in order of the Grants Management Business Process Chart (PPT 1.1MB)
FEMA Non-Disaster (ND) Grants
The Grant Programs Directorate, Systems and Business Support Branch in support of their participation in Grants Management Technical Assistance workshops make available the slide deck used during their presentation.
FEMA Non-Disaster (ND) Grants Slides (PPT 1.4MB)
M&A vs. Planning
- South Carolina SAA Examples of Job Duties (PDF 81KB)
Funding Acquisition and Program Establishment
- Alaska Grants Management Handbook (DOC 98KB)
- South Carolina Grants Management Manual
- West Virginia Grants Administration Manual (DOC 101 KB)
- Alabama State Legislation to Establish Homeland Security Office (PDF 65KB)
- South Carolina Counter Terrorism Coordinating Council (State HS Advisory Board) (PDF 212KB)
- Port Security Grant Program Policies and Procedures Manual–Port Security Grant Program Policies and Procedures Manual–for sample documents please email GMTA.Request@iem.com
Position Descriptions
- Delaware SAA Position Descriptions (DOC 36KB), which include:
- Supply, Storage and Distribution Coordinator
- Technical Assistance Coordinator
- Alabama SAA Duty Descriptions (DOC 35KB), which include:
- Director, Office of Homeland Security
- Assistant Director for Emergency Preparedness and Response
- Assistant Director for Information Management and Budget
- Assistant Director for Intelligence Analysis and Infrastructure Protection
- Assistant Director for Borders, Ports and Transportation Security
- Assistant Director for Science & Technological Development
- State 9-1-1 Coordinator and State Agency Liaison
- Law Enforcement Liaison
- Grant Managers
- Senior and Staff Accountant
- Public Information Officer
- IT Systems Technician
- Executive Assistant
- Administrative Assistant
- Maryland Governor’s Office Position Descriptions (PDF 518KB), which include:
- Grant Administrator
- Grants Specialist II
- South Carolina SAA Position Descriptions
Application
- Arizona SAA
- FY12 Grant Application (Blank Workbook) (XLS 3.5MB)
- Kentucky SAA
Award
- Massachusetts SAA
- Standard Conditions and Reporting Requirements (DOC 96KB)
- South Carolina SAA
Monitoring
Programmatic and Financial Monitoring Information
- San Diego UASI Monitoring Tool (XLS 153KB)
- West Virginia SAA
- Wisconsin SAA
- South Carolina SAA
Amendments
Project Modification (Revisions and Extensions)
- Arizona SAA
- AZ Grant Modification (XLS 303KB)
Payments
Payment and/or Reimbursement Forms
- Alabama SAA
- Reimbursement Claim Form (XLS 22KB)
- Vermont SAA
- South Carolina SAA
Closeout
Equipment Tracking and/or Inventory Control
- Pittsburgh UASI
- Vermont SAA
- Asset List Template (XLS 17KB)
- Alaska SAA
Other Areas of Grants Management
- Acronyms (DOC 21KB)
- Training Webinars for the Federal Funding Accountability and Transparency Act (FFATA) of 2006
- Illinois SAA Food and Beverage Policy for Homeland Security Grant Funds (PDF 84KB)
Electronic Grants Management Systems
- New Jersey SAA Grants Tracking System (GTS) Summary (DOC 92KB)
- New Jersey SAA Grants Tracking System (GTS) Presentation (PPT 527KB)
SAA Factsheets
- Minnesota SAA:
Procurement
- California
- Vermont
- Credit Card Purchases (DOC 30KB)