DEFENSE PRIVACY AND CIVIL LIBERTIES OFFICE

RESOURCES

PRIVACY PROGRAM REPORTS

Computer Matching Reports

Computer matching is a computerized comparison between two or more automated systems of records, or between a system of records and a non-Federal record. Computer matches cover two kinds of matching programs (Reference 54 Federal Register 25818). The covered programs are:

1. Matches using records from Federal personnel or payroll systems of records or
2. Matches involving the Federal benefits program when determining eligibility for a Federal benefit, determining compliance with benefit program requirements, or to effectively recover improper payments or delinquent debts under a Federal benefit program.

If covered, the matches are subject to the requirements of DoD 5400.11-R, "Department of Defense Privacy Program", May 11, 2007.

Section 803 Of Public Law 110-53 Quarterly Reports

Section 803 of Public Law 110-53, "Implementing Recommendations of the 9/11 Commission Act of 2007" requires DoD privacy officers and civil liberties officers to periodically, but not less than quarterly, submit a report to:

  • The appropriate committees of Congress, including the Committee on the Judiciary of the Senate, the Committee on the Judiciary of the House of Representatives, the Committee on Homeland Security and Governmental Affairs of the Senate, the Committee on Oversight and Government Reform of the House of Representatives, the Select Committee on Intelligence of the Senate, and the Permanent Select Committee on Intelligence of the House of Representatives;
  • The head of such department, agency, or element; and
  • The Privacy and Civil Liberties Oversight Board.

The report shall be in unclassified form to the greatest extent possible, with a classified annex where necessary. Each report shall include information on the discharge of each of the functions of the agency concerned, including:

  • Information on the number and types of reviews undertaken;
  • The type of advice provided and the response given to such advice;
  • The number and nature of the complaints received by the department, agency, or element concerned for alleged violations; and
  • A summary of the disposition of such complaints, the reviews and inquiries conducted, and the impact of the activities.
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