City
Secretary
The City Secretary's Office
provides information to the
citizens of Tomball, elected
officials, staff and the public
in accordance with election,
state and federal law, the
City's Home-Rule Charter, and
other rules and regulations as
adopted, in a courteous and
service-oriented manner. The
City Secretary's office records
and maintains a records of all
proceedings of the City Council,
provides information regarding
operations of the city to the
community as a whole, maintains
custody of municipal records,
conducts the City's elections,
provides administrative support
to the Mayor, Council, and City
staff, coordinates appointments
and training of board and
commission members, publishes
official notices of the City,
issues certain licenses and
permits, records, files and
issues birth and death records,
coordinates City events, and
provides continuity for Tomball
city government.
Functions of the City
Secretary's office include:
- City Council Meetings
- Public Information
Services
- Resource for Citizens
- City Ordinances
- Legal Notices
-
Boards/Commissions/Committees
- Council Services
- Records Management
- Vital Statistics/Local
Registrar
- Elections
- Permits/Licenses
- City Events
- Budget Preparation for
Mayor and Council/City
Secretary's Office
- Proclamations and
Service Flags
- Miscellaneous Services
Contact Information
Betsy Gates - Assistant City
Secretary
401 Market Street, Tomball,
TX 77375
281-290-1019
bgates@ci.tomball.tx.us
Debbie Owens - Vital
Statistics
Registrar/Receptionist
401 Market Street, Tomball,
TX 77375
281-290-1000
dowens@ci.tomball.tx.us
Wendy Torres -
Receptionist/Administrative
Assistant
401 Market Street, Tomball,
TX 77375
281-290-1008
wtorres@ci.tomball.tx.us
Misson:
The Mission of the City
Secretary’s Office is to provide
quality services and information
to the citizens, the City
Council, and City staff in a
courteous and service-oriented
manner, to enhance the public’s
participation in Tomball’s
government processes by
providing a welcoming
environment to citizens and
visitors, to maintain the
official city records for
historical preservation, and to
serve everyone in an equitable
and impartial manner.
Vision:
The City Secretary’s Office
supports and facilitates the
City of Tomball’s governmental
processes by:
- Assisting the City
Council in performing its
duties and responsibilities;
- Providing continuity for
the City by recording its
legislative actions;
- Protecting and improving
the City’s election process;
- Protecting and
preserving the City’s
records;
- Assisting Council in
seeking volunteers to serve
on City boards;
- Providing public access
to municipal records and
insuring compliance with the
Texas Public Information
Act;
- Coordinating
codification of City
ordinances and annual
updates;
- Recording deeds,
easements, ordinances,
budgets, and liens;
- Coordinating public
relations events on behalf
of the Mayor and Council;
- Serving as local
registrar for Tomball
residents for recording and
filing of birth and death
records, as well as
providing birth records for
those born in Texas;
- Issuing
telecommunication
certificates, oil drilling
permits, wrecker and taxi
permits, vendors permits,
and liquor licenses;
- Coordinating annual
destruction of eligible City
records; and
- Providing daily
assistance to all
departments of the City.
Goals:
Goal 1: To provide
city information to City
staff and other requestors
in a timely and efficient
manner and in accordance
with State law.
Goal 2: To
continue processing City
records through Laserfiche
and work to provide
electronic search, access,
and retrieval capabilities
to department users. Current
agendas, minutes,
ordinances, resolutions,
contracts, deeds, and other
permanent records will be
processed on a continuing
basis; historical records
will be processed as time
and workloads permit.
Goal 3: To
expedite provision of
information electronically
to Mayor and Council, City
staff, and citizens via the
City’s website, e-Blasts,
and MuniAgenda. The addition
of the Minutes module of
MuniAgenda in 2009 will
facilitate posting of
approved minutes. All
meetings held by the Council
and other City boards must
meet the Open Meetings Act
requirements and are open to
the public, except when an
Executive Session is
necessary under the
provisions of Section 551,
Texas Government Code.
Goal 4: To
continue improving
administration and delivery
of documents following
Council action, federal and
state laws, or as
administratively necessary.
Frequently asked questions
Q: Where can I get a Marriage
License?
A: The Harris County
Clerk's Office, 6831
Cypresswood Drive;
281-379-1057
Q: How do I get utilities
(gas, water, etc.) set up for my
new home?
A: Within the City
limits, visit the Public
Works Department at 501
James Street; 281-290-1400
Q: Where do I pay my City
taxes?
A: Harris County Tax
Annex, 101 South Walnut
Street; 713-368-2000
Q: Where can I renew my
vehicle tags or
register/transfer ownership?
A: Harris County Tax
Annex, 101 South Walnut
Street; 713-368-2000
Q: Where can I get a Birth or
Death certificate?
A: City Hall, 401 Market
Street; 281-351-5484. Forms
are available on the City
Secretary's website.
Q: Does the City provide
electrical service?
A: No; however, you may
access a full list of
providers at
www.powertochoose.com
Q: Where is the nearest
Social Security Office?
A: 2017 North Frazier -
Suite E2; Conroe, TX 77301;
1-800-772-1213 or
936-539-2058
Q. Does Tomball have an
animal shelter?
A: Yes, Abandoned Animal
Rescue is a no-kill shelter,
located at 419 East Hufsmith;
281-290-0121 or
aar@aarescue.com
Q. Where can I apply for a
handicapped parking sticker?
A: Harris County Tax
Annex, 101 South Walnut
Street; 713-368-2000
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