The Raytheon Polar Services Company (RPSC) Deployment Specialists Group (DSG) coordinates all USAP participant travel, and this web page contains only Travel paperwork; to print Medical paperwork, see the following web page:

Medical Packet web page

DISCLAIMER

USAP medical and travel qualification forms are only to be completed and submitted by individuals who have received valid offer letters of employment and/or official National Science Foundation approval for deployment to Antarctica. Submissions without valid offers or approvals do not constitute an obligation on the part of the USAP for employment or deployment.

NOTE: All travel paperwork is provided separately in the sections below; however, you can also download the complete packet:

Travel Packet—Non-RPSC Participants

Do not submit completed travel forms or other documents that contain personally identifiable information via email.  Explanation

Paperwork That You Need to Fill Out and Send Back to RPSC
Paperwork That You Need to Read and Keep for Reference
Address and Fax for Returning Travel Forms
DSG Contacts

Grantee Deployment Travel Request Worksheet  (and hotel request)
Passport Details for All Deployments
Housing Request Worksheet  (for McMurdo and Palmer Stations)
Influenza Vaccination
Personal Information
Important Notice for Participants in the Unites States Antarctic Program
Excess Baggage Request  (if necessary)
Permit information
Permit application

Summary of Changes 
USAP Deployment Information 
Information Security Training and Acknowledgement Requirement 
Computer Requirements for Connecting to the USAP Network 
Airline Industry Changes 
Extreme Cold Weather (ECW) Gear 
How to measure hat and glove sizes 
New Zealand and Punta Arenas Hotel Listing 
Self-Ticketing Grantees  (Reimbursable)
Grantees: Accessing Money Once You Arrive in Antarctica or Embark on the NBP/LMG 
Upgrade Program for American Airlines/QANTAS 

You must mail or fax all completed travel forms to RPSC eight weeks prior to your deployment; mail or fax forms to the following:

Raytheon Polar Services Company
ATTN: Deployment Specialists Group
7400 S. Tucson Way
Centennial, CO 80112

Fax: 303.705.0742