The Raytheon Polar Services Company (RPSC) Medical Department processes all medical paperwork for potential participants, and this web page contains only Medical paperwork; to print Travel paperwork, see the corresponding web pages:

Travel Deployment Packet—Non-RPSC Participant web page
Travel Deployment Packet—RPSC and NANA Services Employees web page

DISCLAIMER

USAP medical and travel qualification forms are only to be completed and submitted by individuals who have received valid offer letters of employment and/or official National Science Foundation approval for deployment to Antarctica. Submissions without valid offers or approvals do not constitute an obligation on the part of the USAP for employment or deployment.

To find out which tests are required, check the Medical and Dental Checklist for Deployment Clearance to Antarctica that RPSC Medical sent to you (via email), and be sure to make your appointments as soon as possible. Bring the checklist with you to every appointment.

NOTE: All medical paperwork is provided separately in the sections below; however, you can also download the complete packet:

Medical Packet—RPSC and NANA Services Employees and Non-RPSC Participants

Do not submit completed medical forms or other documents that contain personally identifiable information via email. Explanation

Paperwork That Medical Professionals Need to Fill Out and You Need to Send Back to RPSC
Paperwork That You Need to Fill Out and Send Back to RPSC
Paperwork That You Need to Read and Keep for Reference
Address and Fax for Returning Medical Forms
Health Status and Name Changes
Obtaining Copies of Medical, Dental, and Lab Results
RPSC Medical Staff Contacts

Completed by Your Doctor:

• Polar Physical Examination—Antarcta  
• Required Laboratory Tests  
• Any additional testing as indicated on checklist

NOTE: Be sure to provide your doctor with the letter addressed “ Dear Doctor . ”

Completed by Your Dentist:

• Polar Dental Examination—Antarctica  
• The original dental X-rays

NOTE: Be sure to provide your dentist with the letter addressed “ Dear Dentist . ”

• Medical History  
• Medical Screening for Blood-borne Pathogens/Consent for HIV Antibody Blood Test  

Important Notice to Those Signing the Medical Screening for Blood-borne Pathogens/HIV Consent Form

• Medical Risks for NSF-Sponsored Personnel Traveling to Antarctica
• Authorization for Treatment of Field-Team Member/Participant Under the Age of 18 Years   (if necessary)    
• Medical/Dental Expense Reimbursement Form   (RPSC and NANA employees only)

Important Tips for Submitting Reimbursement Expenses   (RPSC and NANA employees only)

• Notice to grantees regarding injuries while deployed  
• Electronic Submission of Medical Forms 
• Medical and Dental Instruction Guide 
• Contracted Medical Provider List (RPSC doctors, dentists, and eyewear distributors)  
• Privacy Notice—Medical Examination Records for Service in Polar Regions    
• Altitude-related illness and suggested medications for those traveling to the South Pole  
• Personal Prescription Medications  (how to transport)  
• Eyewear Policy for Antarctica  
• Raytheon RX Polar Plan—sunglasses and safety glasses  (RPSC and NANA employees only)

NOTE: RPSC reimburses employees for prescription sunglasses every two years with a cost limit.

You must mail or fax all completed medical forms to RPSC eight weeks prior to your deployment; mail or fax forms to the following:

Raytheon Polar Services Company
ATTN: Medical
7400 S. Tucson Way
Centennial, CO 80112

Fax: 303.649.9275

You are required to report any changes in your health status that occur after your physical examination, as well as name changes (for name changes, be sure to send your former and new names). You can send changes to the address or fax number above.

If you need medical care while in New Zealand or Chile, please use the following contact numbers:

The RPSNZ Medical Coordinator and AGUNSA office assist you with arranging medical or dental appointments.

NOTE: Be prepared to pay for services at your appointment.  The reimbursement guidelines and form are listed in the Paperwork That You Need to Fill Out and Send Back to RPSC section above.

If you would like a copy of your medical, dental, and lab results, send a medical record request form to the address above.