Exhibit Award

Request for Proposals

The National Network of Libraries of Medicine Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM), announces the availability of Exhibit Awards for NN/LM GMR Full and Affiliate Members.

Purpose

The purpose of the Exhibit Award is to allow full and affiliate members to exhibit at state or local health association meetings or at meetings of community organizations, particularly those that serve underserved populations, to promote the products and services of the National Library of Medicine (NLM) and the National Network of Libraries of Medicine Greater Midwest Region (NN/LM-GMR). Exhibits have proven to be an effective way to reach large groups of health professionals, community organizations such as public libraries, and health intermediaries such as health educators, librarians, promotores(as), and health promoters that provide health information to consumers. Additionally, exhibits enable local librarians to meet with specific clients in their own area to promote the services and resources of their own institutions.

Up to $1,500 is available for costs associated with exhibiting. A minimum of nine awards can be made in the 2008/2009 contract year (May 2008-April 2009). Proposals are accepted continuously. Please allow at least two months prior to the exhibit for proposal review. If you have questions regarding this award or require assistance with the application, contact Holly Ann Burt, Outreach and Exhibits Coordinator . Email Holly or send an email to . Award recipients will be publicized on the GMR website, GMRLIST and/or in The Cornflower, the GMR blog.

Requirements

Exhibits should target health science library associations, state library associations, community organizations serving consumers, or state or local healthcare professional associations, in particular those whose members work with underserved populations such as minority communities. Library associations or consortia that include network members may apply as an organization if they have a tax identifier number.

Several types of exhibits are available for loan to Exhibit Award recipients. The tabletop exhibits include a frame, fabric panels, an integrated mural panel and lights in a shipment case. NLM and NN/LM promotional materials are provided for recipients to distribute at exhibits. Shipping is also provided. The exhibitor is responsible for ordering all booth space, equipment, electricity, telephone or data lines, and labor. The exhibitor is expected to reproduce NN/LM and NLM Fact Sheets and/or NLM and NM/LM brochures for distribution. The exhibitor is required to prominently display the NN/LM logo on the exhibit. The exhibitor will keep a record of contacts and send in a final report.

A list of previous Exhibit Award Recipients is available.

Technical Submission Requirements

The respondent should complete the Exhibit Award Application online. Attachments, such as resumes, letters of support and equipment quotes may be sent by fax to 312-996-2226 or attached to an email sent to . Please use the title of your project as the subject line of the email.

The GMR staff will respond to your application within two weeks of receipt.

Cost Proposal Instructions

Total expenses must not exceed $1,500.

Funding will be processed on a cost reimbursement basis. This is not a grant or subcontract. Line item invoices must be submitted for reimbursement of expenditures. Reimbursement takes an average of four weeks.

Allowable expenses include:

Meeting registration
Travel
Publicity
Booth rentals
Electricity
Telephone lines/data lines
Equipment rental

Non-allowable expenses include:

Indirect Costs
Personnel Costs

Proposal Review Process

Proposals are reviewed by the GMR staff. Questions and comments may be sent to the applicant for clarification and revision of the proposal. The merits of each proposal will be carefully evaluated, based on responsiveness to the RFP. Applicants must submit information sufficient to evaluate their proposals based on the criteria listed below.

Evaluation Criteria

POPULATION TARGETED & RATIONALE FOR SELECTION
Description of target population is provided along with rationale for what benefits will be derived by the target population.
35 points

EXHIBIT PLAN
Exhibit plan is feasible and complete.
35 points

EXPERIENCE & QUALIFICATIONS OF STAFF
Documentation of experience and qualifications of key personnel is provided, including resumes and if applicable, letters of support.
30 points

Total Possible Points: 100

Reporting Requirements

A final report including a blog article must be submitted using the appropriate form within 30 days of completion of the project. Recipients agree to allow the NN/LM-GMR to republish reports. Reports must be submitted to . Visit Exhibit Support Materials for supplemental forms as needed (these will be sent with the exhibit.)

Additional Requirements

If this project results in a manuscript that will be submitted for publication, project personnel must follow the requirements outlined in the NIH Public Access Policy ( http://publicaccess.nih.gov

) which mandates submission within 12 months of publication to the NIH manuscript submission (NIHMS) system (http://www.nihms.nih.gov

) at PubMed Central (PMC) the author's final manuscript, resulting from activities and/or research supported in whole or in part with direct costs from this award. NIH defines the author's final manuscript as the final version accepted for journal publication, and includes all modifications from the publishing peer review process. PMC is the NIH digital repository of full-text, peer-reviewed biomedical, behavioral, and clinical research journals. It is a publicly-accessible, permanent, and searchable electronic archive available on the Internet at http://www.pubmedcentral.nih.gov/

for use by the public, health care providers, educators, scientists and the NIH. Additional information is available at: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html

If a website is developed under this award, the website must adhere to Section 508 compliance. Resources for this compliance include the National Library of Medicine Web Applications/Site Development Guidelines: http://www.nlm.nih.gov/web/documentation/ , and Summary of Section 508 Standards: http://www.section508.gov/index.cfm?FuseAction=Content&ID=11 .

The following statement should be used in all publications resulting from projects funded through the NN/LM contract:

This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. N01-LM-6-3503 with the University of Illinois at Chicago.

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