Advance Shipment Notice (ASN)

The current acceptable method for ASN submission is through Wide Area Workflow (WAWF). The RFID mandate requires that all vendors who are contractually obligated to affix passive RFID tags to material must also send an ASN via WAWF. The ASN is not a new process/transaction, but it is the same existing Material Inspection Receiving Report (MIRR) transaction being sent to WAWF with additional data (RFID data elements) added to the transaction. In April 2005, WAWF added the RFID tag ID as an additional data element in the MIRR.

If you have questions about WAWF, please visit https://wawf.eb.mil or contact the DISA Customer Service Center (WAWF Help Desk) at 1-866-618-5988 or 801-605-7095.

WAWF Guides

• The WAWF guides can be found at the WAWF Training website at: https://wawftraining.eb.mil
• Click on Logon to WAWF (Registered user only) **Note: Click this hyperlink even if you are not a registered user.
• At the WAWF – Logon page, enter the following account information: Either User ID = Vendor11 and the Password = Vendor1$ (Case sensitive) or User ID = Vendor22 and the Password = Vendor2$ (Case Sensitive).
• Click the 'Submit' button.
• Once logged in, users should click on the link entitled: “FTP/EDI Guides & Other Supporting Documents” located in the menu bar on the left side of the Web page.

The five files pertinent to the RFID initiative are:

1. Receiving Report User Defined Format (UDF) Vendor FTP
2. Receiving Report for Pack Update UDF Vendor FTP
3. Combo Invoice & RR UDF Vendor FTP
4. 856 WAWF 4010 EDI Detail Receiving Report
5. 856 Pack Update WAWF 4010 EDI Detail Receiving Report for Pack Update.
   

Entering RFID Tags into WAWF via Web Entry

For explanations of how to properly enter RFID tags into WAWF via the web for specific shipment configurations, please see the examples on FAQ page under “Advanced Shipment Notice (ASN) Requirement”.

For more web-based training on how to properly enter RFID tags into WAWF via the web, please go to http://www.wawftraining.com/ and click on the module “Creating Pack Data (RFID)”.

EDI and FTP Testing Assistance

To obtain assistance in EDI or FTP testing, vendors must initiate a trouble ticket with the DISA Customer Service Center (WAWF Help Desk) at 1-866-618-5988 or 801-605-7095. The Customer Service Center will put the vendor in contact with the Joint Interoperability Test Command (JITC), who provides EDI and FTP testing assistance.

Additional Information

The Advance Shipment Notice (ASN) transaction enables the sender to relate the passive RFID tag ID at various levels of detail to the contents and configuration of a shipment. The tag ID is written to the tag in binary format. However, within the ASN, you must provide the ID of every RFID tag in a shipment and must represent this passive tag ID in a hexadecimal format. Typically, the hexadecimal format is the format used by passive RFID software in printers and readers thus the binary to hexadecimal translation process should be done automatically by the software. For more detailed information, please consult the supplier guide at: http://www.dodrfid.org/supplierguide.htm.