Management Services
ADS Series 500 References

[AH] = Additional Help or Supplementary References. These documents contain optional, helpful guidance and examples of best practices.

[MR] = Mandatory References. There are two types: (a) External Mandatory References, which are governing external statutes, Executive Orders, regulations, and authorities; and (b) Internal Mandatory References, which contain mandatory guidance created internally by USAID.

ADS Series 500 internal mandatory references and additional help documents are provided in PDF format. See instructions for copying and pasting information from PDF documents.

• [AH] | Access Restriction Criteria
• [MR] | Acquisition & Assistance Policy Directives (AAPDs) / Contract Information Bulletins (CIBs)
• AAPD 03-07, Instructions to Contracting/Agreement Officers on their Role in the Debt Collection Process
• [AH] | Acronyms Commonly Related to ICASS
• [AH] | Action by Federal Agencies to Safeguard Against Internet Attacks, March 3, 2000
• [MR] | Adjudicative Guidelines for Determining Eligibility for Access to Classified Information
• [MR] | ADS Chapters and Authors List
  Revised 01/24/2007
• [MR] | [The] ADS Process
  Revised 06/01/2007
• [MR] | ADS Style and Format Guide
  Revised 06/30/2004
• [AH] | ADS Users Guide
  New Reference 07/01/2004
• [MR] | Agency Hazard Communication Program, June 19, 1996
  
• [MR] | AIDAR (USAID Acquisition Regulations)
  Revised 10/17/2008
• [MR] | [US]AID E-FOIA Web Site
• [MR] [AH] | [US]AID Forms Catalog
• [MR] [AH] | [US]AID Forms Referenced in the ADS
• [MR] | Annual Report Guidance for FY 2005
• [AH] | Approval to Access and Process Classified National Security Information via Information Systems
• [MR] | Assignment of Emergency Preparedness Responsibilities, Executive Order 12656, November 18,1988
• [MR] | Authorized Senders For Agency Notices
  Revised 08/04/2008
• [MR] | Technical Panel Summary Score Sheet, Summary Sheet 2
  Revised 07/05/2005

• [MR] | Business Continuity Planning Procedures & Guidelines

• [MR] | Categories of USAID Information
• [MR] | Chief Financial Officers (CFO) Act of 1990
• [MR] | CIB 90-12, Guidance for AID Missions -- Closing Out Contracts, Grants and Cooperative Agreements
• [MR] | Clearance List for ADS Material
  Revised 01/25/2008
• [MR] | Clinger-Cohen Act
• [MR] | Code of Federal Regulations (CFRs)
• ADS List of CFRs Referenced in the ADS
• [AH] | Conference Attendance, Notification of Approval
• [AH] | Conference Sponsorship, Notification of Approval
• [AH] | Contingency Planning for Information Resources
• [MR] | Contract Clause Guide For Unclassified Information System Security Systems and Services
• [MR] | Contractor Personnel Security Forms
• [MR] | CPIC Decision Criteria and Score Sheet, Table 3
  Revised 07/13/2005
• [MR] | [The] CPIC Process, Table 2
  Revised 06/06/2005
• [MR] | CPIC Subcommittee Total and Average Scores for IT Investments, Summary Sheet 4
  New Reference 06/06/2005
• [MR] | CPIC Technical Panel Review Criteria and Suggested Scores, Table 3a
  Revised 07/14/2005
• [MR] | Creating a Notice without a Macro Form
  

• [MR] | Data Remanence Procedures
• [MR] | DD 254, Contract Security Classification Specification
• [MR] | [USAID 300i] Decision Request
• [MR] | Department of Defense Postal Manual 4525.6-M, Volume I, Chapter I, paragraph 105; Appendix A, #12e
• (Please contact M/AS/CPD for more information on obtaining this reference.)
• [MR] | [USAID] Department of State Overseas Security and Investigations Agreement, of April 28, 1993
• (Please contact Pat Hogan, SEC/OD for more information on obtaining this reference.)
• [MR] | Directive to Develop Interagency Disability Web Site, August 28, 2002
• [MR] | Director of Central Intelligence Directive 1/20 1, Security Police Concerning Travel and Assignment of Personnel with Access to Sensitive Compartmented Information (SCI)
• [MR] | Disaster Recovery Planning Procedures and Guidelines
• [MR] |[USAID / Washington and Missions] Disposition Schedules – Table of Contents.
  Revised 03/23/2006
  
• [MR] | DOD 5200.28 - STD, "Department of Defense Trusted Computer System Evaluation Criteria"
• [MR] | DOD 5220.22 - M, National Industrial Security Program Operating Manual
• [MR] | DS - 1620A, Claims Investigating Officer's Report

• [MR] | E-Government Act of 2002
• [MR] | E-Mail Acceptable Usage Policy
• [MR] | Electronic Commerce, July 1, 1997
• [MR] | Electronic Commerce Successes and Further Work, November 30, 1998
• [MR] | Electronic Government
• [MR] | Electronic Government's Role in Implementing the President's Management Agenda, July 10, 2002
• [MR] | Electronic Records Disposition Schedule
• [MR] | Employee Marriage to or Cohabitation With Non-U.S. Citizens
• [MR] | Energy Policy Act of 1992, Subtitle F, Federal Agency Energy Management
• [MR] | Establishing System Security Level Procedures and Guidelines
• [AH] | Examples of Vital Records
• [AH] | Exception to Policy - USAID Personal Service Contractors Memorandum from Assistant Deputy Under Secretary of Office of the Under Secretary of Defense, 09/09/93, and attachment
• [MR] | Executive Orders (EOs)
• ADS List of Executive Orders Referenced in the ADS

• [MR] | FAM/FAH - Foreign Affairs Manual & Foreign Affairs Handbook
• ADS List of Foreign Affairs Manuals & Foreign Affairs Handbooks Referenced in the ADS
• [MR] | Federal Accounting Standards Advisory Board (FASAB) Statements
• [MR] | FAST, Federal Automotive Statistical Tool
• [MR] | Federal Acquisition Regulation (FAR)
• ADS List of Federal Acquisition Regulation Sections Referenced in the ADS
• [MR] | Federal Acquisition Streamlining Act of 1994 (Title V – Acquisition Management) (S. 1587) (P.L. 103-355) (October 13, 1994)
• [MR] | Federal Employees Notice of Traumatic Injury and Claim for Continuation of Pay/Compensation
• [MR] | Federal Financial Management Improvement Act of 1996
• [MR] | Federal Management Regulations (FMR) 102-34.30
• [MR] | Federal Managers' Financial Integrity Act of 1982
• [MR] | Federal Property Management Regulations, Amendment A-53 Section 101-9
• (Please contact M/AS/CPD for more information on obtaining this reference.)
• [MR] | Federal Register Document Drafting Handbook
• [MR] | [USAID] Federal Regulations for Web Accessibility
  Revised 06/21/2004
• [MR] | Federal Standard 376B, Preferred Metric Units for General Use by the Federal Government, January 27, 1993
• [MR] | Federal Travel Regulation
• [MR] | FEMA Federal Preparedness Circular (FPC)65
• [AH] | Financial Audit Requirements Chart
  Revised 01/22/2004
• [MR] | Foreign Assistance Act of 1961, as amended
• [MR] | Foreign Service Act of 1980, as amended
• [AH] | [USAID] Forms Catalog
• [MR] [AH] | [USAID] Forms Referenced in the ADS
• [AH] | | Four-Step Process for Drafting, Revising, Clearing, and Issuing ADS Directives

• [AH] | GAO's Authority to Conduct Reviews
• [AH] | GAO Follow-up Actions
• [MR] | Generally Accepted Government Auditing Standards (GAGAS) Issued by the Comptroller General of the United States, Revised in June 2003
• [MR] | General Records Schedules (GRS)
• [MR] | Government Management Reform Act of 1994 (Pub. L. 103 - 356)
• [MR] | Government Performance and Results Act of 1993
• [MR] | GSA Federal Vehicle Standards
• [MR] | GSA Memo providing the Recommended Executive Branch Model on "Limited Personal Use" of Government Office Equipment including Information Technology Approved –May 19, 1999
• [MR] | Guidance on Funding Foreign Government Delegations to International Conferences
• [MR] | Guidance on How to Close a USAID Mission – Checklists
• [MR] | Guidance on How to Open a USAID Mission
• [MR] | Guidance on Implementing Plain Language
• [AH] | Guidance on Preparing Mission Orders
• [MR] | Guidelines for Financial Audits Contracted by Foreign Recipients

• [MR] | [USAID] Hazard Communication Program
• [MR] | Homeland Security Presidential Directive HSPD-7, Critical Infrastructure Identification, Prioritization, and Protection, December 17, 2003
• [MR] | Homeland Security Presidential Directive HSPD-8, National Preparedness, December 17, 2003
• [MR] | Homeland Security Presidential Directive HSPD-11, Comprehensive Terrorist-Related Screening Procedures, August 27, 2004
• [MR] | Homeland Security Presidential Directive HSPD-12, Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004

• [MR] | ICASS Handbook - 6 FAH-5
• [MR] | ICASS
• [MR] | Implementing Government Reform, July 11, 2001
• [MR] | Incident Identification & Reporting Procedures
• [MR] | Incident Response Guidance for Unclassified Information Systems
• [MR] | Information Assurance Procedures
• [MR] | Information Security Oversight Office (ISOO) Directive Number 1, of October 13,1995
• [MR] [AH] | Information System Certification and Accreditation Process, Approval to Operate
• [MR] | Information System Security Rules of Behavior for All Computer Network (AIDNET) Users or "ISSO User Rules of Behavior"
• Note: This document is only available on the intranet (http://inside.usaid.gov/ADS/500/545maf.pdf). Please contact RCaporiccio@usaid.gov, M/IRM/IPA, if you need a copy.
• [MR] | Information Technology Management Reform Act of 1996
• [MR] | Information Technology Security Roles and Responsibilities
• [MR] | Injury Compensation for Federal Employees, A Handbook for Employing Agency Personnel
• [MR] | Inspector General Act of 1978, as amended
• [AH] | Instructions for Completing Standard Form AID 360 "Request for Clearance of an Interagency Reporting Requirement
• [MR] | Instructions for Creating Agency Notices Without the Macro Form
  Revised 06/07/2007
• [MR] | Instructions for Using the Notice Macro Form
  Revised 06/07/2007
• [MR] | Internet Acceptable Usage Policy
• [AH] | Introduction to the Subject Outline
• [MR] | Investigative Standards for Background Investigations for Access to Classified Information
• [MR] | Investigative Standards for Temporary Eligibility for Access
• [MR] | Investment Category Documentation & Review Requirements, Table 1
  Revised 06/06/2005
• [MR] | IPv6 Plans and Standards
• [MR] | IT Investments Under CPIC Review, Summary Sheet 5
  New Reference 06/06/2005

• [MR] | Joint Asset Management Plan
• [AH] | Justification for Use of Business Class

• [MR] | "Limited Personal Use" of Government Office Equipment Including Information Technology
• [MR] | Listing of Standard and Optional Forms Not To Be Electronically Generated Without Specific Approval by GSA
• [MR] | USAID FYXX - Investment Ranking Summary, Summary Sheet 3
  Revised 06/06/2005

• [MR] | Management Control Review Committee (MCRC) Charter
  Revised 05/07/2008
• [AH] | Management Services Review Guidelines
• [AH] | Management Services Review Guidelines
• [MR] | Media Handling Procedures and Guidelines
• [MR] | Memorandum of Agreement Between the Department of State and USAID for Diplomatic Pouch Services for US Citizen Personal Services Contract Employees
• [MR] |M/IRM/IPA/ISS Security Plan Survey
• Note: This page is only available to those with USAID intranet access.(http://inside.usaid.gov/M/IRM/ipa/iss/progmgmt/secplan/main.htm)
• [MR] | Mission BCP and DRP Checklist
• [MR] |[USAID / Washington and] Missions Disposition Schedules – Table of Contents.
  Revised 03/23/2006
  
• [MR] | Mobile Computing Standards and Guidelines
• [MR] | MPI Audit Recommendation Final Action (Closure) Procedures
  New Reference 01/22/2004

• [MR] | NARA General Records Schedules
• [MR] | National Archives and Records Administration (NARA) Records Management Guidance for Agencies Implementing Electronic Signature Technologies, October 18, 2000
• [MR] | The National Strategy for The Physical Protection of Critical Infrastructures and Key Assets, February 2003
• [MR] | The National Strategy To Secure Cyberspace, February 2003
• [MR] | National Information Assurance Certification and Accreditation Process NIACAP, National (Security Telecommunications and Information Systems (Security Instruction {NSTISSI} No. 1000)
• [MR] | NSTISSI 4009, National Information Systems Security (INFOSEC) Glossary, January 1999
• [MR] | NIST Special Publications and NIST Federal Information Processing Standards
• [MR] | [The USAID] Notice Process: Creating, Clearing, and Sending Agency Notices
  Revised 06/07/2005

• [AH] | Obtaining Development Experience Information
• [MR] | OFPP Policy Letter 92 -1 - Inherently Governmental Functions
• [MR] | Office of Management and Budget Circulars (OMB)
• ADS List of Office of Management and Budget Circulars Referenced in the ADS
• [MR] | OMB Guidelines for Ensuring and Maximizing the Quality, Objectivity, Utility, and Integrity of Information Disseminated by Federal Agencies, Final Guidelines (Issued February 22, 2002)
• [MR] | OMB Guidelines for Ensuring and Maximizing the Quality, Objectivity, Utility, and Integrity of Information Disseminated by Federal Agencies, Final Guidelines, with Request for Comments (Effective October 1, 2001)
• [MR] [AH] | Optional Forms (OF) Referenced in the ADS
• [MR] | Overseas Security Procedures Guide

• [MR] | Paperwork Reduction Act of 1995, Pub. L. 104-13
• [MR] | Password Creation Standards
• [MR] | PDD/NSC - 12, "Security Awareness and Reporting of Foreign Contacts, " of August 5, 1993
• [MR] | Personnel Security Forms
• [AH] | Plain Language - Plain Language Home Page
• Writing Reader-Friendly Documents
• Drafting Legal Documents (an Office of the Federal Register publication)
• [MR] | Guidance on Implementing Plain Language
• [MR] | Preparation and Processing of Outgoing Telegrams
• [MR] | Presidential Directive on Upgrading Security at Federal Facilities
• [MR] | Presidential Memorandum on Plain Language, June 1, 1998
• [MR] | Privacy Act Information Required On USAID Forms
• [MR] | Privacy and Personal Information & Federal Records (Filed with Privacy Act Law), May 14, 1998
• [MR] | [Updated] Privacy Policy for USAID IT Systems, Including Publicly Accessible Web Sites, Series 500 Interim Update 04-01
• [MR] | Program-Funded Information Technology Review (ADS 548R)
• [MR] | Public Laws
• ADS List of Public Laws Referenced in the ADS
• [AH] | Public Trust Designations

• [AH] | Recipient Control Environment Assessment Checklist
• [MR] | Records Disposition for USAID Washington and Missions.
  Revised 03/23/2006
  
  • Note: Chapter 41, Strategic Objectives, is currently being scheduled and no records being preserved under this chapter can be disposed until NARA approves the disposition instructions. Once approved, the disposition instructions become mandatory.
• [AH] | Reports Analysis
• [MR] | Restricted Access Procedures and Guidelines
• [MR] | Reviewer Scores for an Investment Proposal, Summary Sheet 1
  Revised 06/06/2005
• [AH] | Risk Assessment Guide
• [MR] | Risk Assessment Guidelines
• [MR] | Rules of Behavior for Executive Management
• [MR] | Rules of Behavior for Functional Management
• [MR] | Rules of Behavior for Information Systems Security Officers
• [MR] | Rules of Behavior for System Administrators
• [MR] | Rules of Behavior for Users

• [AH] | Sample Administrative Operational Close-Out Plan
• [AH] | Sample Agency Notice
  Revised 06/07/2007
• [AH] | Sample E-mail Requesting ADS Clearance
  Revised 01/12/2005
• [AH] | Sample Fax Cover Sheet
• [AH] | Sample Interim Update (IU)
  New Reference 07/02/2004
• [AH] | Sample Letter to USAID Contactors and Grantees
  New Reference 10/31/2005
• [AH] | Sample Management Representation Letter for Financial Audits
  New Reference 01/22/2004
• [AH] | Sample Management Representation Letter for Performance Audits
  New Reference 01/14/2004
• [AH] | Sample Policy Notice Issuing a New or Revised ADS Chapter
  Revised 09/22/2004
• [MR] | Section 515 of the Treasury and General Government Appropriation Act for Fiscal Year 2001 (Pub. L. 106-554)
• [AH] | Selected Security Guidance
• [MR] | Series 200 Interim Update 04-01, USAID/DCHA Office of U.S. Foreign Disaster Assistance's Guidance for Disaster Planning and Response FY 2004
• [MR] | Series 500 Interim Updates
• [MR] | [USAID] Space Standards Summary
• [MR] [AH] | Standard Forms (SF) Referenced in the ADS
• [MR] | Standardized Regulations (DSSR)
• [MR] | State Cable 226906, Pouch Privileges For USAID U.S. Citizen International / Offshore-Recruited Personal Services Contractors
• [MR] | Strategic Objective Document Disposition Schedule
• [MR] | Subject Outlines/Codes
• [MR] | Subject Outlines/Codes - Informational html page with links
• [MR] | Subject Outline Index
  New Reference 04/19/2007
• [AH] | Summary Sheet 1, Reviewer Scores for each Proposal
• [AH] | Summary Sheet 2, Average Scores for Each Scoring Element and Estimatied Life-cycle Cost of each Investment
• [AH] | Summary Sheet 3, List of All Proposals
• [AH] | Suggested Warning Screen Messages
• [MR] | Systems Names and Locations

• [MR] | Table of Contents, Subject Outlines, and Subject Outline Index
• [MR] | Telegram Guidebook, Preparation and Processing of Outgoing Telegrams
• [AH] | Timeline: Four-Step Process and Issuing ADS Material
  Revised 07/01/2004

• [MR] | United States Code (U.S.C.)
• ADS List of United States Code Referenced in the ADS
• [MR] | Updated Privacy Policy for USAID IT Systems, Including Publicly Accessible Web Sites, Series 500 Interim Update 04-01
• [MR] | USAID E-FOIA Web site
• [MR] | USAID Information Quality Web Site
• [MR] | USAID Systems of Records Names and Locations
• [MR] | The USAID Notice Process: Creating, Clearing, and Sending Agency Notices
  Revised 12/07/2006
• [MR] |USAID / Washington and Missions Disposition Schedules – Table of Contents.
  Revised 03/23/2006
  
• Note: Chapter 41, Strategic Objectives, is currently being scheduled and no records being preserved under this chapter can be disposed until NARA approves the disposition instructions. Once approved, the disposition instructions become mandatory.
• [MR] | U.S. Postal Service Domestic Manual