EHR CAC & Implementation Team (Basic Setup)
Implementation of an electronic medical record at any health care organization is a complex and lengthy process, requiring preparation and changes in essentially all areas of a medical facility. Rolling out an electronic record system at any facility will require a considerable training effort at the time of implementation, as well as an ongoing program of training and support. The Clinical Application Coordinator (CAC) and members of the RPMS-EHR implementation team provide ongoing operational support for certain RPMS packages that comprise and/or interface with the Electronic Health Record. This training will provide CACs, Pharmacists, Site Managers and other Implementation Team members with basic skills for setting up and implementing the RPMS-EHR at their facility.
The first part of this hands-on class provides and overview of the RPMS packages and preparation required for EHR implementation. At the end of this session participants will be able to:
- Provide an overview of the Indian Health Service Electronic Health Record
- Examine pharmacy file clean-up required for installation of Pharmacy Version 5/7
- Examine laboratory file clean up for Laboratory Version 5.2
- Review the utilization of the new Patient Information Management System (PIMS) package
- Review the utilization of the new Radiology Version 5.0 package
- Define the expectations, roles and responsibilities of the "Clinical Application Coordinator" (CAC), EHR "Super User", and EHR Implementation Team.
- Delineate effective project management processes and techniques essential for EHR implementation and success.
- Discuss policies, committees, contingency plans, and training issues
The second part will provide participants with the knowledge, skills, and abilities to fully utilize the EHR and instruct other clinicians in its use. At the end of this session participants will be able to:
- Navigate throughout EHR tabs
- Set-up personal preferences and views
- Enter and correct progress notes
- Document exams, patient education, and immunizations
- Perform late entry of notes
- Enter consult requests
- Complete a consult
- Enter allergies and vital signs
- Perform pharmacy, laboratory, and radiology order entry
- Update the problem list
- Effectively teach one of the above skills to the class participants
The third part of this class is the most intense and will provide participants with the tools necessary for setting up the EHR. At the end of this session participants should be able to:
- Summarize basic EHR setup
- Set up a User
- Turn specific notifications on or off
- Set, enable and disable order checks
- Enter and edit order menus
- Set up basic document parameters
- Create, edit, finish, and import a Text Integration Utility (TIU) template
- Set up a consult service
- Set up keys and parameters needed to enter Patient Care Component (PCC) data to include (a) making a superbill, (b) making an ICD-9 pick-list, and (c) setting up a health summary
- Examine the EHR framework
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