Resource Allocation Selection System (RASS) Resource Allocation Selection System (RASS)
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Resource Allocation Selection System

Note: This information does not apply to Department of the Army (DA) Interns

TRAINING REQUESTS:

The Resource Allocation Selection System (RASS) will be used to process centrally funded CPD training requests. RASS enables the on-line creation, submission, approval, and funding of the Authorization, Agreement, and Certification of Training Form (SF 182).

RASS generated training requests route through a careerist's supervisor and Career Program (CP) Functional Chief Representative (FCR) for approval. Once the CP representative approves the training request, it's routed to the G-37/Training Directorate (Civilian Training and Leader Development Division) for funding.

Local National CPD careerists do not have access to RASS and will need to submit manual training requests through their supervisor and Career Program FCR for approval and funding.


    Things you need to know when completing a training request through RASS:
  1. Academic Degree Training (ADT); if the course is part of an ADT program approved by the ASA M&RA, select "ADT-Y" when prompted. If the course in not part of an ASA M&RA approved ADT program, select "ADT-N" when prompted.
  2. If the Career Program FCR has agreed to pay travel costs associated with the training, select which travel costs are being funded by the career program when prompted. If there are no travel costs or travel costs are not being funded by the CP FCR, select "NONE" when prompted.
  3. The training location site must match the TDY location on the travel orders if the CP FCR is funding travel costs. If the course is an "on-line" course, type "ON-LINE" in the location of training site box.
  4. Only tuition, fees, books and material costs are annotated on the training request; all related travel costs will be accounted for on the travel orders. If a registration fee is being claimed as a reimbursable travel expense, it should not be included as part of the tuition & fee costs on the training request.
  5. G-37/TRV will pay the training vendor only the training costs approved by the CP FCR on the training request. In order to receive payment, vendors must submit an invoice (bill) to the G-37/TRV central mailbox at DAMOTRVBud@conus.army.mil
  6. If the careerist attends training before the request is funded by G-37/TRV, the organization or the careerist will be responsible for paying the training costs, no exceptions. A training request is not considered funded until a line of accounting appears in the Appropriation Fund box in Section C of the SF182

 

TRAVEL REQUESTS:

G-37/TRV will not fund any travel requests before an approved and funded, training request has been processed through RASS. The training request must state that the CP FCR will pay for TDY costs before a travel order will be funded; this includes "No Cost Training". When completing the training request in RASS, select which travel costs are being funded by the career program when prompted. If there are no travel costs or travel costs are not being funded by the CP FCR, select 'NONE' when prompted.

CPD careerists will use the Defense Travel System (DTS) to submit travel requests and local travel vouchers. Contact your Career Program Functional Chief Representative for specific guidance on creating and processing DTS authorizations.

CPD careerists assigned to the Corps of Engineers will use RASS to submit travel requests and local travel vouchers.

Local National CPD careerists will submit manual travel orders through the Career Program FCR for approval and funding.

Effective 1 July 2009, full Per Diem is authorized for long term training - the 55% rule no longer applies, refer to Joint Federal Travel Regulation Ch 4, Part K, Par C4530; and JTR Ch 4, Part L, Par C4553C for more details.

G-37/TRV requires receipts for all lodging and authorized expenses, except meals; receipts must be attached to settlement vouchers.

Actual Expense Authorizations (AEA) are the exception not the norm. Every attempt should be made to book reservations at a hotel within the authorized lodging/Per Diem rate for the TDY location. Careerists requiring an AEA must send an explanation or justification through the Career Program FCR for G-37/TRV approval. Approved AEAs must be attached to TDY orders as a substantiating document.


    Things you need to know when completing DTS travel orders:
  1. The TDY location must match the training location on the SF182.
  2. The document reference number of the SF182 (Section C, block 4) must be included in the 'Reference' box on the DTS order. The reference box is located above the 'Remarks to Approving Official' box.
  3. G-37/TRV will not fund rental car expenses; these expenses are the responsibility of the traveler or the traveler's assigned organization.
  4. Checked bag fees are authorized, not to exceed 2 bags.
  5. G-37/TRV will not fund overweight or over-sized bag fees, in/around travel, or dry cleaning; these expenses are the responsibility of the traveler or the traveler's assigned organization.
  6. G-37/TRV will fund travel orders within 5 business days from the date the SF182 is funded. Travelers can check for the LOA by clicking on the 'ACCOUNTING' tab after accessing the appropriate order.
  7. Traveler must select an accounting code or accounting label from the organization they are assigned to if claiming reimbursement for rental car expenses. If rental car expenses are not being claimed, then the accounting code or accounting label should be left blank.
  8. Travelers can sign the authorization before the career program line of accounting has been added; however, the orders cannot be approved without the line of accounting.

 

CPD careerists should contact their Career Program (CP) representative with any questions.