Swipe Ships’ Bunkers Easy Acquisition Card®


Overview

The Swipe Ships’ Bunkers Easy Acquisition Card®, or Swipe SEA Card®, program provides the military services and federal agency users with a charge card to purchase fuel up to the simplified acquisition threshold. The card is intended for use at marinas where small boats can “gas and go.” Defense Federal Acquisition Regulation Case 2009-D019 provides the approval for DoD to exceed the micro-purchase threshold of $3,500.

Account Setup

Requests for new accounts should be entered on the DLA Energy Account and Vessel Setup forms. Completed forms should be submitted to component program managers for approval. DLA Energy account managers will receive the approved forms from the component program managers and convert the data onto the Citibank auto-enroll spreadsheet for processing. Accounts will not be established without supporting documentation, which includes the accountable official, Certifying Nomination form and DD577, with all required forms made available on the program page. This link is Common Access Card-enabled; if you have multiple certificates, please use your email certificate.

Authorized Purchases

Fuel is the only authorized item that can be purchased using the card. Non-fuel items or charges are prohibited.

Accepting Locations  

Any merchant or business accepting VISA branded charge cards will accept the Swipe SEA Card®.

Benefits

Card benefits include:
  • A purchase mechanism for transactions over micro-purchase threshold
  • Worldwide acceptance
  • Standard pricing
  • Interfund billing
Management Controls

Management controls associated with the card include:
  • Random sampling
  • Annual program reviews
  • Annual component program manager policy reviews
  • Merchant category codes
  • Purchase transaction and dollar limits
  • Convenience checks and automated teller machine withdraws prohibited
Misuse and Gratuities

It is the responsibility of each individual related to the use and/or management of the Government Fuel Card Programs to ensure that cards are used appropriately, and that transaction records are reviewed and maintained to ensure the highest integrity of the Government Fuel Card Programs. In addition, each individual shall ensure the appropriate administrative and disciplinary action is taken and documented when fraudulent fuel card transactions are found. The accountable official shall provide a memo to the card user’s chain of command of the infraction, and shall follow up to ensure appropriate actions are taken and documented, including the following:
  • Documented disciplinary actions are reported to the respective component program managers on all fraudulent transactions.
  • Local guidance and procedures are established to ensure card users are aware of proper card use, limitations on use, and when and where to turn in transaction receipts.
  • Immediately notify the respective component program manager when an investigation for alleged or suspected fraud, misuse or abuse of the DLA Energy-sponsored fuel charge card is initiated.
Training

Role-based training is available for card users, agency program coordinators, accountable officials and certifying officers. This link is Common Access Card-enabled; if you have multiple certificates, please use your email certificate.

Roles and Responsibilities   

Many individuals play key roles in the success of the program. They are listed below with their primary responsibilities:
  • Agency Program Coordinator: APCs manage the Swipe SEA Card® Program at the command level, communicate policy and procedures from DLA Energy to program participants, and ensure policy is followed by program participants.
  • Accountable Official: AOs manage the Swipe SEA Card® Program at the activity or unit level, and are the first line of defense to ensure fraud is not committed. The also ensure policy is followed by card users.
  • Certifying Officer: COs ensure fuel purchases are accurate and create obligations for fuel purchases.
  • Card User: Card users use the Swipe SEA Card® to purchase fuel, should ensure fraud is not committed and follow Swipe SEA Card® policy.
Points of Contact

The following offices can be contacted for more information about working with DLA Energy for your Swipe SEA Card® needs. The can be reached by fax at 703-767-8746, or by DSN fax at 427-8746.

DLA Energy Contacts (also accessible by email at SEACard@dla.mil)
 
Title
 		 
 		Phone
 		 
 		DSN Phone
 
Army Customer Account Specialist
 		  703-767-0689
 		  427-0689
 
Navy/Marine Corps Customer
Account Specialist
 		  703-767-9552
 		  427-9552
 
Federal Civ. Agencies Customer
Account Specialist
 		  703-767-0689
 		  427-0689
 
         
 
Service Component Program Manger Contacts
 
Title   Phone   DSN Phone
Email
U.S. Army, HQDA, G4
 		  703-614-0857
 		  224-0857
DAFuelCard@hqda.army.mil
Dept. of Navy, Consolidated
Card Program Mgt.
 		  717-605-9371
 		  430-9371
NAVSUP_hq_sea_card@navy.mil
U.S. Coast Guard, USCG
Energy Program
 		  757-366-6520
 		  413-7206
HQS-SMB-SEAcard@uscg.mil
Additional USCG contact
 		  757-579-6134
 		  523-6909
 
Additional USCG contact
   757-413-7282