SSA's Commitment to Protecting Privacy through Compliance
Social Security has a long history of collecting information to carry out its mission. Our information is about people-their wages, their identifying information, their employers, their addresses, and much more. The first regulation we published included a commitment to the public to safeguard the personal information you entrust to us. This commitment is as solid as it was when Social Security began in 1935 and is further strengthened by privacy laws. We cannot publicly release much of our information because it is protected by privacy laws, the Internal Revenue code, and other statutes. While, we can anonymize some of the information, much of it we cannot. Our FOIA process and other transparency efforts recognize these constraints, and we will protect privacy in all releases in accordance with all applicable laws.
Learn more about our compliance with privacy laws below:
System of Records Notices (SORNS)
The Privacy Act of 1974 (5 U.S.C. 552a) requires each Federal agency to publish a notice in the Federal Register of each system of records that it maintains. A system of records is any grouping of information about an individual under the control of a Federal agency from which information is retrieved by the name, Social Security number, or some other personal identifier.
Review SORNS that SSA MaintainsPrivacy Impact Assessments (PIAs)
President George W. Bush signed the E-Government Act of 2002 (Public Law 107-347, 44 U.S.C. Ch 36) on December 17, 2002. It became effective on April 17, 2003. Section 208 of the E-Government Act requires that the Office of Management and Budget issue guidance to agencies on implementing the privacy provisions of the E-Government Act. The E-Government Act requires agencies to conduct PIAs for their electronic information systems and collections. Agencies must make these PIAs publicly available.
Review PIAs Conducted by SSAGovernment Information Exchanges
Federal statutes (including section 1106 of the Social Security Act, the Privacy Act of 1974, section 6103 of the Internal Revenue Code, and related Social Security regulations and policies) protect and control the privacy of all personal information SSA maintains in its databases.
The Privacy Act and related legal authority we note above allow SSA to disclose information from its program records to Federal, State, and local agencies for certain "routine uses." These routine uses are permissive uses of information SSA collects and are defined in the Privacy Act at 5 U.S.C. § 552a(a)(7) as follows: "with respect to the disclosure of a record, the use of such record for a purpose which is compatible with the purpose for which it was collected."
Thus, when a Federal, State, or local agency requests data from SSA, the agency must ensure that the purpose of the request is compatible with administration of its own programs.
Learn More about Government Data Exchanges and PrivacyAs a Federal agency, the Privacy Act of 1974 (5 U.S.C. § 552a) requires us to protect the information we collect from you. We respect your right to privacy and will protect it when you visit our website. We have always treated the privacy of our customers with utmost importance.
Read SSA's Internet Privacy PolicyLinks to Privacy and Disclosure Law and Guidance
Statutes
- The Privacy Act of 1974
- The Freedom of Information Act
- OPEN Government Act of 2007
- Confidentiality and Disclosure of [tax] Returns and Return Information (IRC 6103)
- E-Government Act of 2002
- Federal Information Security Management Act of 2002
- Health Insurance Portability and Accountability Act of 1996 (HIPAA)
- Family Educational Rights and Privacy Act (FERPA)
- Right to Financial Privacy Act (RFPA)
- Help America Vote Act of 2002 (HAVA)
Presidential Memos
January 21, 2009
March 16, 2010
June 18, 2010
Executive Orders and Guidance
- EO 13489 concerning new rules for obtaining information under FOIA
- Attorney General's Memo for Agency Heads concerning FOIA March 19, 2009
- EO 13478 Amendments To Executive Order 9397 Relating To Federal Agency Use of Social Security Numbers
- EO 13402 Strengthening Federal Efforts to Protect Against Identity Theft
- EO 13392 Improving Agency Disclosure of Information
- EO 13233 limited access to the records of former Presidents
- EO 9397 concerning Numbering System for Federal Accounts Relating to Individual Persons