The Impact Aid for Children with Severe Disabilities Program reimburses LEAs for money previously spent on military dependent children with severe disabilities. Eligible school districts will be contacted and requested to submit an SD 816 and an SD 816c for eligibility only if they have applied and have been approved to receive Federal Impact Aid under Section 8003 of the Elementary and Secondary Education Act of 1965, as amended (20 U.S.C. 7703), from the U.S. Department of Education for the same fiscal year.
The Impact Aid for Children with Severe Disabilities Program is available to LEAs that have at least two military dependent children with severe disabilities that meet certain special education cost criteria. DoD works with LEAs and the U.S. Department of Education to clarify or resolve any funding or disbursement eligibility issues.
All forms are provided for download in PDF format and require a PDF reader. You can download Acrobat Reader for free.
Application for Impact Aid for Children with Severe Disabilities - SD 816
Application for IA CwSD (Continued) - SD 816c
FY 2012 Per Pupil Expenditure Chart
Both the electronic application and the faxed signature sheet must be received by 5 PM EDT, July 6, 2012 to be eligible for FY 2012 funds.
Please email all completed applications to Dodeaimpactaid@hq.dodea.edu, and fax the signature sheet to (770) 268-7498.
Frequently Asked Questions (FAQ) have been developed to assist you in completing the application. If you require additional assistance please email Mr. Todd Ruh or phone (571) 372-5870. (Click the link to reveal the answer) | |
Answer:
Local Education Agencies (LEAs) are eligible to apply for Impact Aid for Children with Severe Disabilities only if they have applied and have received Federal Impact Aid under Section 8003 of the Elementary and Secondary Education Act of 1965, as amended from the U.S. Department of Education (ED) for the same fiscal year. Answer:
An application Secretary of Defense Form number 816 (SD 816), and SD 816C continuation sheet. Answer:
The SD 816 and SD 816C forms are available as a fillable adobe PDF and are accessible on DoDEA's Military K-12 Partners website. Applicants must download the form and save it to the hard drive on their computers to work on it. To do this, they will need to have a version of Adobe on their computer. You can download a free version with the application under the Required Forms section. Answer:
Applications are to be submitted by email only, as an attachment toDoDEAimpactaid@hq.dodea.edu. In addition to the email, the signature sheet must be faxed to (770) 268-7498, or scanned and emailed. Answer:
The application must be signed by the District Superintendent, or a designated representative authorized to act on behalf of the Superintendent, who certifies that the information submitted is accurate. An original signature must be faxed or sent by email to the required office. The email address of this official shall be included on the signature sheet of the application submission. Do not mail original signatures to DoD -- retain originals in your files. Answer:
Both the electronic application and the faxed signature sheet must be received by 5 PM EDT, July 6, 2012 to be eligible for FY 2012 funds. Answer:
No, applications sent later than 5 PM EDT, July 6, 2012 will not be accepted. Answer:
Section 222.80(b) of title 34, Code of Federal Regulations provides the following definition: Children with severe disabilities means children with disabilities who because of the intensity of their physical, mental, or emotional problems need highly specialized education, social, psychological, and medical services in order to maximize their full potential for useful and meaningful participation in society and for self-fulfillment. The term includes those children with disabilities with severe emotional disturbance, schizophrenia, autism, severe and profound mental retardation, and those who have two or more serious disabilities such as deaf-blindness, mental retardation and blindness, and cerebral palsy and deafness. Answer:
Yes, under Section 363(a) of Public Law 106-398, the LEA must have provided services to two (2) or more military dependent children with severe disabilities. These military dependent children with severe disabilities must have been counted by the LEA on the Federal Impact Aid program application for the specified school year. Only children of active duty military personnel, including active duty Guard and Reserve, are eligible. This includes children with a parent who is an official of, and accredited by, a foreign government and is a foreign military officer. Answer:
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Answer:
The expenditure for military dependent children is the same as for non-military dependent children, but you can only submit the application for the military dependent Children with Severe Disabilities. Answer:
An LEA is eligible to receive a payment for a child described in subparagraph (A)(ii), (B), (D)(i) or (D)(ii) of section 8003(a)(1) of the Elementary and Secondary Education Act (ESEA) of 1965, as amended (20 U.S.C. 7703(a)(1)) if the LEA serves two or more such children with severe disabilities, for costs incurred in providing a free and appropriate education (FAPE) to each such child, where payment to be made only on behalf of children whose individual educational or related services cost exceeds either (a) five times the national or state average per pupil expenditure (whichever is lower) for a special education (SPED) program that is located outside the boundaries of the school district of the LEA that pays for the FAPE of the student, or (b) three times the state average per pupil expenditure for a SPED program offered by the LEA, or within the boundaries of the school district served by the LEA. Answer:
Listed below are examples of procedures for determining the special education costs for a specific military child with severe disabilities. It is not mandatory that the LEA use the exact methods listed below, but the costs must be deemed justifiable by the DoD. A breakdown of special education costs for individual students must be submitted when requested. Only costs that are for special education and related services listed on the child's Individual Education Plan (IEP) are justifiable. These justifiable costs should be expenses that can be easily attributed to the specific military child with severe disabilities for whom the claim is being made and for the specified school year (i.e., the previous school year). These costs can include direct costs and consultation costs but not case management costs, LEA indirect costs, or benefits. All costs (including salaries) should be based on the specified school year. Answer:
A separate page SD 816C will need to be filled out for each group of students with different expenditures. Answer:
(See Application page two question two) This requests either the costs paid to another LEA to educate the child or your own LEAs cost for educating the child with severe disabilities. Answer:
(See Application page two, question three) An example of such a payment would be from Medicaid. If the LEA receives such payments, it should be able to identify the amount of the payments for the eligible children. This information would, most likely, be obtained from its finance office. If the LEA is not aware of any such payments received for the eligible children, it should put a zero in box number three. Answer:
Determinations of payment amounts will be based on the total amount of funds requested. If the funds appropriated for the specified year are not enough to pay the full amount to all LEAs for justified costs, the payments to LEAs will be ratably reduced by an equal percentage. Answer:
Notifications to eligible LEAs on the amount of payment of DoD Impact Aid for Children with Severe Disabilities are estimated to be made by August 15, with a payment date of approximately September 30. Answer:
Impact Aid for Children with Severe Disabilities is a reimbursement for money previously spent for military dependent children with severe disabilities and, therefore, may be used without restriction. |