PDF Version: http://aspe.hhs.gov/daltcp/reports/2011/class/appI.pdf (10 PDF pages)
The Community Living Assistance Services and Supports Office (CLASS) is releasing this Request for Information (RFI) with the intent of soliciting information from well-qualified vendors who are capable of providing high-quality systems and services in the areas of enrollment and premium administration on a large scale. The ideal vendor should possess the skills and ability to provide, configure, integrate and manage business and technology solutions for CLASS.
Responses should include detailed information about your experience in providing the services discussed in this RFI. Specific examples from your current and past client base are especially helpful. As this is not a Request for Proposals (RFP), partial responses will be accepted so if you have particular expertise in one area (e.g., premium administration) and not others, we encourage you to respond on that one topic.
In addition to the requested information within this document, please include the following information with your response:
Interested small businesses are encouraged to respond to this notice and vendors are encouraged to provide evidence that they can comply with FAR 52.219-14 (Limitations on Subcontracting).
This is not an RFP. Proposals are not requested at this time and will not be considered or accepted. Do not include any pricing information with your response. A determination on how, or if, to proceed with this requirement will be based in part upon responses to this RFI and will be solely within the discretion of the government and based on its needs and requirements. You do not have to respond to this RFI in order to respond to any future RFP.
The government may request to meet one-on-one with selected respondents who provide responses to this RFI for a more in-depth discussion. We anticipate scheduling one-on-one discussions with firms responding to this RFI within 30 days after the RFIs due date.
Any information you submit in response to this RFI is voluntary. The information gathered from this RFI will be used to improve and enhance our understanding of the industrys current capabilities and practices and will potentially help us craft an RFP. Please note that HHS often receives requests under the Freedom of Information Act to publicly disclose information it receives from industry. If you consider anything you provide us to be confidential, proprietary or otherwise protected from public disclosure, you must clearly identify and mark it as such.
We recommend that firms planning to respond to this RFI register their e-mail addresses on the Federal Business Opportunities (FedBizOpps or FBO) website at http://www.fbo.gov to receive notices of any changes as they are uploaded to the website, or information on a future Request for Proposals.
Response Format
Submissions shall be no more than 40 pages (12 pt font) in length. The cover page, table of contents and past performance references are exempted from this requirement.
Please mark all submissions with the RFI reference number, HHS-AOA-RFI-11-001. Submissions are due July 8, 2011 by 4:00 p.m. Eastern Time. We request that 5 copies of your submission be mailed or delivered to:
Cristy Frazier, Contract Specialist
Division of Acquisition Management B
Strategic Acquisition Service, PSC, HHS
Parklawn Building, Room 5C-18
5600 Fishers Lane
Rockville, Maryland 20857
Voice: 301-443-9359
Fax: 301-443-3849
Please also send your submission electronically in Microsoft Word file format to Cristy Frazier at cristy.frazier@psc.hhs.gov; again, please reference the RFI number in the subject line. Please note that excessively large documents and/or numerous attachments may not be deliverable through the HHS email system.
Questions
Please submit in writing any questions related to this RFI to Cristy Frazier, Contract Specialist at cristy.frazier@psc.hhs.gov . Questions must be received by June 20, 2011 by 4:00 p.m. Eastern Time. Responses to all of the questions will be provided to all interested vendors via the FedBizOpps page by June 27, 2011.
Points of Contact for this RFI
Primary point of contact:
Cristy Frazier, Contract Specialist
E-mail: cristy.frazier@psc.hhs.gov
Phone: 301-443-9359
Secondary point of contact:
Jennifer Browning, Contract Specialist
E-mail: jennifer.browning@psc.hhs.gov
Phone: 301-442-3025
HHS is responsible for implementing many of the provisions in the Affordable Care Act of 2010. CLASS is one of those provisions. It is a new national, voluntary, federally-administered insurance program. Within HHS, the Administration on Aging (AoA) will set premiums, benefits, and rules for enrollment and benefit eligibility.
CLASS is not available yet. The law requires the Secretary of Health and Human Services to designate the CLASS benefit plan by October 1, 2012. Enrollment will begin sometime after that announcement. Once CLASS is available, eligible working adults age 18 or older will be able to voluntarily enroll in this new program either directly or through their employers.
Individuals who enroll and meet specific requirements regarding functional limitation, earnings, and premium payment will be eligible to receive benefits to help them remain independent. Details on enrollment, premiums and benefits are being developed and are not available at this time.
Please visit http://www.aoa.gov/class for additional information on CLASS.
To accomplish our mission, we are gathering information on three sets of activities: enrollment, premium administration, and program management. In addition, if an RFP is offered in the future, we may include an additional option for claims. In each of the below sections, we describe our anticipated requirements and the requested information for a response to this RFI. The requested information will help us better clarify requirements in the future.
Provide and Administer an Enrollment System
Requirements
Requested Information
Provide and Administer a Premium Administration System
Requirements
Requested Information
Program Management Activities
Requirements
Requested Information
Federal Privacy Rule for Personal Health Information - Health Insurance Portability and Accountability Act of 1996 (HIPAA) [ http://www.cms.gov/HIPAAGenInfo/]
The Federal Information Security Management Act (FISMA) of 2002 [ http://csrc.nist.gov/drivers/documents/FISMA-final.pdf]
Section 208 of the E-Government Act of 2002 (Public Law 107-347) [ http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=107_cong_public_laws&docid=f:publ347.107]
The Privacy Act of 1974, Public Law 93-579, December 31, 1974, (5 U.S.C. 552a) [ http://www.justice.gov/opcl/privstat.htm]
Office of Management and Budget (OMB) Memorandum "Protection of Sensitive Agency Information" (OMB M-06-16) [ http://www.whitehouse.gov/sites/default/files/omb/memoranda/fy2006/m06-16.pdf]
The Federal Enterprise Architecture Security and Privacy Profile [ http://www.cio.gov/documents_details.cfm/uid/480F4A03-BDBE-6B59-FF19F5759D020C31/structure/Information%20Technology/category/IT%20Security-Privacy]
National Institute of Standards and Technology (NIST) Special Publication 800-18, "Guide for Developing Security Plans for Information Technology Systems." [ http://csrc.nist.gov/publications/nistpubs/800-18-Rev1/sp800-18-Rev1-final.pdf]
Federal Information Processing Standards (FIPS) Publication 197 regarding encryption standards [ http://csrc.nist.gov/publications/fips/fips197/fips-197.pdf]
HHS - Policy for IT Security and Privacy Incident Reporting and Response (HHS OCIO Policy 2010-0004) [ http://www.hhs.gov/ocio/policy/hhs_ocio_policy_2010_0004.html]
HHS-OCIO-Policy for Machine-Readable Privacy (HHS OCIO Policy 2010-0001) [ http://www.hhs.gov/ocio/policy/hhs-ocio-2010_0001_policy_for_machine-readable_privacy_policies.html]
HHS - OCIO Policy for Information Systems Security and Privacy (HHS OCIO Policy 20010-0006) [ http://www.hhs.gov/ocio/policy/policy-hhs-ocio-2010-0006-html.html]
HHS Policy for Privacy Impact Assessments (PIA) (HHS OCIO Policy 2009-0002.001) [ http://www.hhs.gov/ocio/policy/20090002.001.html]
HHS Policy for Responding to Breaches of Personally Identifiable Information (PII) (HHS OCIO Policy 2008-0001.003) [ http://www.hhs.gov/ocio/policy/20080001.003.html]
The Federal Enterprise Architecture [ http://www.whitehouse.gov/omb/e-gov/fea]
HHS OCIO Policy for IT Performance Baseline Management (HHS OCIO Policy 2010-0007) [ http://www.hhs.gov/ocio/policy/policy_2009-0005_-_ocio.html]
HHS OCIO Policy for Information Technology (IT) Enterprise Performance Life Cycle (EPLC) (HHS OCIO Policy 2008-0004.001) [ http://www.hhs.gov/ocio/policy/2008-0004.001.html]
HHS Policy for IT Capital Planning and Investment Control (CPIC) (HHS OCIO Policy 2010-0002) [ http://www.hhs.gov/ocio/policy/2010-0002_-_ocio.html]
HHS IRM Policy for Conducting Information Technology Alternatives Analysis (HHS OCIO Policy 2003-0002) [ http://www.hhs.gov/ocio/policy/2003-0002.html]
HHS OCIO Policy for Management of the Enterprise IT System Inventory (HHS OCIO Policy 2009-0004) [ http://www.hhs.gov/ocio/policy/policy_2009-0004-ocio.html]
HHS-OCIO IT Policy for Enterprise Architecture (EA) (HHS OCIO Policy 2008-0003.001) [ http://www.hhs.gov/ocio/policy/2008-0003.001.html]
HHS - OCIO Policy for Social Media Technologies (HHS OCIO Policy 2010-0003) [ http://www.hhs.gov/ocio/policy/policy_2010-0003_-_ocio.html]
The Paperwork Reduction Act of 1995, as amended (44 U.S.C. 3501) [ http://www.reginfo.gov/public/reginfo/pra.pdf]
Office of Management and Budget (OMB) Circular No. A-130 Management of Federal Information Resources [ http://www.whitehouse.gov/omb/circulars_a130]
HHS Policy for Records Management for E-mails (HHS OCIO Policy 2008-0002.001) [ http://www.hhs.gov/ocio/policy/2008-0002.html]
HHS Policy for Records Management (HHS OCIO Policy 2007-0004.001) [ http://www.hhs.gov/ocio/policy/2007-0004.001.html]
HHS Policy for Records Holds (HHS OCIO Policy 2010-0008) [ http://www.hhs.gov/ocio/policy/policy_ocio-2010-0008.html]
HHS - OCIO Policy for Social Media Technologies (HHS OCIO Policy 2010-0003) [ http://www.hhs.gov/ocio/policy/policy_2010-0003_-_ocio.html]
HHS Rules of Behavior (For Use of Technology Resources and Information) (HHS OCIO Policy 2010-0002.001S) [ http://www.hhs.gov/ocio/policy/hhs-ocio-2010-0002.001s_hhs_rules_of_behavior.html]
Section 508 of the Rehabilitation Act (29 U.S.C. '794 d), as amended by the Workforce Investment Act of 1998 (P.L. 105 -220) [ http://www.section508.gov/index.cfm?fuseAction=1998Amend]
Section 255 of the Telecommunications Act of 1996 [ http://transition.fcc.gov/cib/dro/section255.html]
Section 508 Standards for Electronic and Information Technology [ http://www.access-board.gov/sec508/guide/index.htm]
HHS for Section 508 Electronic and Information Technology (EIT) [ http://www.hhs.gov/od/508policy/508_policy.html]
For additional information, you may visit the DALTCP home page at http://aspe.hhs.gov/_/office_specific/daltcp.cfm or contact the office at HHS/ASPE/DALTCP, Room 424E, H.H. Humphrey Building, 200 Independence Avenue, SW, Washington, DC 20201. The e-mail address is: webmaster.DALTCP@hhs.gov.
To obtain a printed copy of this report, send the full report title and your mailing information to:
U.S. Department of Health and Human Services
Office of Disability, Aging and Long-Term Care Policy
Room 424E, H.H. Humphrey Building
200 Independence Avenue, S.W.
Washington, D.C. 20201
FAX: 202-401-7733
Email: webmaster.DALTCP@hhs.gov
Home Pages:
Disability, Aging
and Long-Term Care Policy (DALTCP)
Assistant Secretary for Planning and Evaluation
(ASPE)
U.S. Department of Health and Human
Services (HHS)
Last Updated: 11/16/2011