Installation Voter Assistance Office Continuity Folder
Listed below are FVAP's suggested Installation Voter Assistance Office Continuity Folder items:
Office Designation
This is the written documentation designating the installation voter assistance office as a Voter Registration Agency. This may take the form of a base instruction and should be attained from Installation Headquarters.
Personnel Designation
Every person staffing the installation voter assistance office will need to obtain a letter from the Installation Commander declaring them as installation voter assistance office personnel. This can parallel the template used for the VAO designation letter, samples of which are available from the Marine Corps and Air Force.
Installation Voter Assistance Office Training certificate
Installation Voter Assistance Office Training is required for all personnel who will be staffing the office. More information on training can be found here. Once you complete the training, a certificate will be awarded. Certificates for all personnel should be kept in the folder.
Personnel Directory
Contact information for the installation voter assistance office and all personnel should be included to ensure coverage of the office during normal hours of operation.
Directives and Guidance
The following directives and guidelines help the installation voter assistance office in the execution of their duties.
Sample direction establishing Installation Voting Assistance (IVA) Office and letter assigning personnel.
-DoDI 1000.04- Guidance in Implementing Installation Voter Assistance Offices
-DRAFT-Instruction for the Establishment of an Installation Voter Assistance Office
-Air Force
-Army
-Marine Corps
-Navy
Absentee Voting Forms (FPCA, FWAB, NVRF)
The Federal Postcard Application, Federal Write In Absentee Ballot and coversheet are available for download here.
The National Mail Voter Registration Form can be downloaded here.
Current Voting Assistance Guide
The Voting Assistance Guide (VAG) is a compilation of absentee voting regulations, laws, deadlines, and procedures.
Complete Voting Assistance Guide (2MB)
Monthly Reporting Records
The installation voter assistance office is required to maintain monthly records on the volume of assistance provided. Specific instructions on the metrics to be maintained can be found in your Service-specific guidance. (Forthcoming)
FVAP Calendars
The Election Dates calendar shows when each Primary Election will be held and what Federal offices are on the ballot.
Training materials
Information and materials for training new installation voter assistance office personnel should be kept on hand at all times. Additional information and online training can be found here.
Installation Voter Assistance Office Handbook
The Handbook contains extensive information on the establishment and operation of the installation voter assistance office as well as direction and tools on assisting applicants and voters. The Handbook can be downloaded here.
