The following procedural guidance is effective immediately, and will be incorporated into future updates to existing and new policy related to NDSP.
Placement of students in locations not served by DoD schools as defined in Department of Defense Education Activity Use of Non-DoD Schools Regulation 1035.1, paragraph 4.10, is determined in the following placement priority order:
a. Elementary School Services / Placement (Grades K-5) Grades K-5, in priority order
i. Local public school delivering instruction in English and is tuition-free;
ii. If not available then,
b. Middle School Services / Placement (Grades 6-8) Grades 6-8 in priority order
i. Local public school delivering instruction in English and is tuition-free;
ii. If not available then,
iii. If not available then,
c. High School Services / Placement (Grades 9-12) Grades 9-12 in priority order
i. Local public school delivering instruction in English and is tuition-free;
ii. If not available then,
iii. If not available then,
a. Requests for an exception to policy are reviewed and responded to by the DoDEA Director's designee. Any requests to exceed provisions established by DSSR require review and approval from the DoDEA Director.
b. Requests for exceptions must be submitted in writing to NDSP Department DoDEA Headquarters.
i. All exception requests must include:
ii. Exception requests may take up to thirty days to process depending on the complexity.
c. Exception to policy request for English-speaking countries
i. BEFORE requesting an exception to policy, sponsors must demonstrate that they have applied and/or registered their children for local public school system as outlined in DoDEA Regulation 1035.1, "The Department of Defense Education Activity Use of Non-DoD Schools," paragraph 4.6.2.
ii. Sponsors assigned to the United Kingdom may apply and be reimbursed for one private school application fee in order to have an alternative in case a school "Satisfactory to the Secretary" cannot be secured. NDSP will not pay or reimburse deposits if the waiver is not granted.
iii. With required documentation, NDSP will consider exceptions to policy in situations related to access and safety. All requests must follow the procedures as outlined above, and must be submitted in writing to the Department of Defense Education Activity (DoDEA) NDSP office.
iv. Documentation to support waiver request may include, but are not limited to:
d. Exception to policy for Personnel Exchange Program (PEP) and Department of State (DOS) assigned personnel allows for dependents whose DoD sponsors are either independently assigned to a Department of State activity or in a personnel exchange program status to a host nation program, be afforded the same educational allowance provided to Department of State employees or to members of the host nation program to which the DoD sponsor is assigned or attached up to the published DSSR rate.
i. Sponsor orders must state your PEP or DOS assignment and sponsors must annotate PEP or DOS eligibility during online registration process.
a. NDSP will carefully consider all the information before any decisions are made. A letter will be sent to sponsor providing the decision and an explanation for the decision. If you do not agree with the decision, or have further evidence to present, you may appeal the decision.
b. Appeals will include a complete review of your claim by a third party reviewer. The reviewer will look at all the evidence submitted when the original decision was made, plus any new evidence.
c. Sponsors wishing to appeal must do so in writing within 30 days from the date you received the decision letter.
i. All appeals, with the exception of exceeding the DSSR, must be made in writing to Director, DoDEA.
ii. When appealing a denial to exceed the DSSR, you must make your request in writing to the Assistant Secretary of Defense for Readiness and Force Management, through the Director of DoDEA.
d. Sponsors are not authorized to the enrollment, services, or other NDSP funded resource during the appeals process.
a. NDSP must authorize services in writing in order for service members/parents to be eligible for reimbursement.
b. Parents must be registered in NDSP and understand their entitlements prior to enrolling in a school.
c. It is the parent's responsibility to obtain written authorization for services from NDSP officials.
d. Any costs that exceed the DSSR are the responsibility of the parent.
e. Any additional services require NDSP pre-approval (i.e. special education services, tutoring, supplemental coursework, and etcetera).