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Closing Out Your Grant
An essential part of any federal grant program is a proper programmatic and
financial "closeout" of each award at the end of the grant period. The
COPS Office has created a closeout process to expedite the closure of our grant
awards, and will contact grantees when their awards are due to be closed. During
the closeout process, the COPS Office will determine whether your agency has met
and fulfilled all of the programmatic and financial requirements and conditions
of your grant.
Grantees can prepare for the closeout of their awards by saving all pertinent
paperwork associated with the grants to be closed. Additionally, grantees can
download the COPS Office Closeout Notification Toolkit
to familiarize themselves
with federal end-of-grant requirements, such as the submission of a final
Financial Status Report (SF-269A). The final Financial Status Report for your
grant is due to the COPS Office after the end of the grant period, and should
reflect the total amount of federal expenditures, the total amount of matching
contributions (if applicable), and the amount of unobligated funds, if any. Any
unobligated or unspent funds will be deobligated during the closeout process.
Please note that all documentation associated with a COPS grant must be saved
for at least three years following the closure of the grant award.
If you have any additional questions regarding the COPS closeout process,
please contact your Grant Program Specialist at 800.421.6770.
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