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Operational & Functional - OF
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LP | NA | ND | NL | NM | NP | OF | OM |
OP | RA | RD | RI | RR | RT | SA | WP |
Confidential Documents | |||||||
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Glossary of terms relating to file structure phase activities and file categories
Descriptions of 24.00 - 24.99 | SRC Folder Code HZ/SF/RE/OF | NARA General Records Schedule N1-412-99-23 |
Definition
This is the phase following RA and before Deletion, while the remedy is monitored for proper operation. The Operational and Functional (OF) phase may last for one to five years or more. An OF file is opened after the final Remedial Action (RA) report is accepted and is closed when the Final Close-Out report is accepted. This is a phase of approximately one to three years following remediation completion, prior to the Operations and Maintenance (OM) phase (i.e., primarily for groundwater systems). Code general correspondence that is related to O&F here; but, if the correspondence relates to any of the more specific topics in this section, code it to that keyword code.
SDMS Keyword (Click on keyword to see description)
24.04
Contractor Deliverables
24.07 Final
Close-Out Report
24.08 General
Correspondence
24.01 Monthly
Site Status Summaries
24.06 Operational
and Functional Report
24.05 Preliminary
Close-Out Report
24.02 Statement
of Work
24.03 Workplans
and/or Amendments
24.99 Other
24.01 Monthly
Site Status Summaries
This
is the monthly summary of work done on the site prepared by the Remedial
Project Manager (RPM) during the OF phase.
24.02 Statement
of Work
This
is an EPA document outlining the work to be performed. This is the
technical direction from the EPA. Also included is an Independent
Government Cost Estimate (IGCE) of the time and costs for each task.
Possibly confidential.
24.03 Workplans
and/or Amendments
A
workplan outlines the approach for studies or activities as submitted
by those responsible for undertaking the work for OF. There is generally
a draft submitted for review and comments, and then a final. Following
final approval of the workplan, amendments are used to change what was
originally designated or agreed upon. Workplans can include plans
for Sampling Plans, the Health and Safety Plan, QA/QC plans, etc.
If the workplan is for an EPA contractor and includes detailed cost information
the entire workplan should be filed in 91.01 Contractor Confidential Cost
Proposals and this should be a secondary Keyword.
24.04
Contractor Deliverables
These are reports which include progress or other studies that
are required of the contractor under the terms of the contract.
24.05 Preliminary
Close-Out Report
This is a report that summarizes the hazard, the response action,
the completion of construction, steps remaining for site completion, and
a schedule for completion of such activities. There is a Preliminary
Close-Out report at the completion of work on each operable unit.
24.06 Operational
and Functional Report
These
are any routine progress reports generated during the OF phase which
could include results of routine sampling or monitoring.
24.07 Final
Close-Out Report
After
all sampling or other activities are completed to ensure that the remedy
is operational and functional for the entire site including all operable
units, a final close-out report is approved by the Regional Administrator.
This report signifies that the site is ready for deletion from the NPL.
Any correspondence including letters, memoranda, notes, and record of communications generated or received by the EPA.
24.99
Other
If the needed keyword code is not available,
code to 24.99.