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U.S. Department of Education
Institute of Education Sciences
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Financial Accounting for Local and State School Systems, 2003 Edition



Account Classification Description
– Quick Code Finder by Number/Category
– Code Descriptions in Alphabetical Order
Table of Contents
Introduction
Uses of Information
Budgeting
Governmental  Accounting
Financial Accounting
Cost Accounting and Reporting for Educational Programs
Activity Fund Guidelines
Summary of Account Code Changes and other Appendices
PDF File (1044 KB)
Contact:
Frank Johnson
(202) 502-7362



Chapter 6, Account Classification Descriptions


Back to Main part of Chapter 6

Code Descriptions in Alphabetical Order
A  |  B, C  |  D, F, G  |  H, I, J, K, L  |  M, N, O  |  P, R  |  S  |  T, U, V, W
A
Code Description Type Code
Academic Student Assessment. Expenditure – Function 2240
Accounts Payable. Balance Sheets/
Statement of Net Assets		 421
Accreted Interest. Balance Sheets/
Statement of Net Assets		 512
Accrued Annual Requirement Contribution Liability. Balance Sheets/
Statement of Net Assets		 473
Accrued Interest on Investments Purchased. Balance Sheets/
Statement of Net Assets		 115
Accrued Salaries and Benefits. Balance Sheets/
Statement of Net Assets		 461
Accumulated Depreciation on Buildings and Building Improvements. Balance Sheets/
Statement of Net Assets		 232
Accumulated Depreciation on Infrastructure. Balance Sheets/
Statement of Net Assets		 262
Accumulated Depreciation on Machinery and Equipment. Balance Sheets/
Statement of Net Assets		 242
Accumulated Depreciation on Site Improvements. Balance Sheets/
Statement of Net Assets		 222
Accumulated Depreciation on Works of Art and Historical Collections. Balance Sheets/
Statement of Net Assets		 252
Ad Valorem Taxes. Revenue 1110
Ad Valorem Taxes. Revenue 1210
Additional Compensation Paid to Instructional Aides and Assistants Expenditure 152
Additional Compensation Paid to Substitute Teachers Expenditure 153
Additional Compensation Paid to Teachers Expenditure 151
Additional Compensation Such as Bonuses, or Incentives. Expenditure 150
Administrative Technology Services Expenditure – Function 2580
Admissions. Revenue 1710
Adult/Continuing Education Programs. Program 600
Advertising. Expenditure - Object 540
Allowance for Uncollectible Accounts Receivable (Credit). Balance Sheets/
Statement of Net Assets		 154
Allowance for Uncollectible Loans (Credit). Balance Sheets/
Statement of Net Assets		 152
Allowance for Uncollectible Taxes (Credit). Balance Sheets/
Statement of Net Assets		 122
Amortization of Bond Issuance and Other Debt-Related Costs. Expenditure – Object 833
Amortization of Premium and Discount on Issuance of Bonds Expenditure – Object 834
Amortization of Premium on Issuance of Bonds. Revenue 6200
Arbitrage Rebate Liability. Balance Sheets/
Statement of Net Assets		 561
Architecture and Engineering. Expenditure – Function 4300
Attendance and Social Work Services. Expenditure – Function 2110


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B, C
Code Description Type Code
Board of Education. Expenditure – Function 2310
Bond Principal. Revenue 5110
Bonds Payable. Balance Sheets/
Statement of Net Assets		 511
Bonds Payable-Current. Balance Sheets/
Statement of Net Assets		 442
Books and Periodicals. Expenditure – Object 640
Bookstore Sales. Revenue 1720
Bottled Gas. Expenditure – Object 623
Building Acquisition and Construction. Expenditure – Function 4500
Building Improvements. Expenditure – Function 4700
Buildings and Building Improvements. Balance Sheets/
Statement of Net Assets		 231
Buildings. Expenditure – Object 720
Capital Assets. Balance Sheets/
Statement of Net Assets		 200
Capital Contributions. Revenue 6100
Capital Lease Obligations. Balance Sheets/
Statement of Net Assets		 531
Capital Lease Proceeds. Revenue 5500
Capitalized Bond and Other Debt Issuance Costs. Balance Sheets/
Statement of Net Assets		 193
Care and Upkeep of Equipment. Expenditure – Function 2640
Care and Upkeep of Grounds. Expenditure – Function 2630
Cash in Bank. Balance Sheets/
Statement of Net Assets		 101
Cash on Hand. Balance Sheets/
Statement of Net Assets		 102
Cash With Fiscal Agents. Balance Sheets/
Statement of Net Assets		 105
Central Services. Expenditure – Function 2500
Change Cash. Balance Sheets/
Statement of Net Assets		 104
Cleaning Services. Expenditure – Object 420
Coal. Expenditure – Object 625
Co-curricular and Extra-curricular Activities. Program 900
Communications. Expenditure – Object 530
Community Services Operations. Expenditure – Function 3300
Community Services Programs. Program 800
Community/Junior College Education Programs. Program 700
Community/Junior College. Level of Instruction 42
Compensated Absences. Balance Sheets/
Statement of Net Assets		 551
Compensated Absences-Current Balance Sheets/
Statement of Net Assets		 472
Construction Contracts Payable. Balance Sheets/
Statement of Net Assets		 433
Construction Contracts Payable-Retainage. Balance Sheets/
Statement of Net Assets		 432
Construction in Progress. Balance Sheets/
Statement of Net Assets		 271
Construction Services. Expenditure – Object 450
Contracts Payable. Balance Sheets/
Statement of Net Assets		 431
Contributions and Donations From Private Sources. Revenue 1920


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D, F, G
Code Description Type Code
Daily Sales-After-School Program. Revenue 1614
Daily Sales-Non Reimbursable Programs. Revenue 1620
Daily Sales-Reimbursable Programs. Revenue 1610
Daily Sales-School Breakfast Program. Revenue 1612
Daily Sales-School Lunch Program. Revenue 1611
Daily Sales-Special Milk Program. Revenue 1613
Daily Sales-Summer Food Program. Revenue 1650
Data Processing and Coding Services. Expenditure – Object 351
Debt Service and Miscellaneous. Expenditure – Object 800
Debt Service. Expenditure – Function 5000
Debt-Related Expenditures/Expenses Expenditure – Object 830
Deferred Expenditures/Expenses. Balance Sheets/
Statement of Net Assets		 192
Deferred Revenues. Balance Sheets/
Statement of Net Assets		 481
Deposits Payable. Balance Sheets/
Statement of Net Assets		 491
Deposits. Balance Sheets/
Statement of Net Assets		 191
Depreciation. Expenditure – Object 790
Designated Fund Balance. Balance Sheets/
Statement of Net Assets		 720
District Activities. Revenue 1700
Dividends on Investments. Revenue 1520
Dues and Fees. Expenditure – Object 810
Educational Specifications Development. Expenditure – Function 4400
Electricity. Expenditure – Object 622
Elementary. Level of Instruction 10
Employee Benefits for Instructional Aides or Assistants Expenditure – Object 202
Employee Benefits for Substitute Teachers Expenditure – Object 203
Employee Benefits for Teachers Expenditure – Object 201
Energy. Expenditure – Object 620
Enterprise Operations. Expenditure – Function 3200
Equipment. Expenditure – Object 730
Executive Administration. Expenditure – Function 2320
Extraordinary Items. Revenue 6400
Extraordinary Items. Expenditure – Object 960
Facilities Acquisition and Construction. Expenditure – Function 4000
Federal Projects. Project/Reporting 400-990
Fees. Revenue 1740
Fiscal Services. Expenditure – Function 2510
Food Service Management. Expenditure – Object 570
Food Services Operations. Expenditure – Function 3100
Food Services. Revenue 1600
Food. Expenditure – Object 630
Fund Transfers In. Revenue 5200
Fund Transfers Out. Expenditure – Object 910
Furniture and Fixtures. Expenditure – Object 733
Gains or Losses on the Sale of Capital Assets. Revenue 1930
Gasoline. Expenditure – Object 626
General Supplies. Expenditure – Object 610
Grants-in-Aid From the Federal Government Through Other Intermediate Agencies. Revenue 4700
Group Insurance for Instructional Aides or Assistants Expenditure – Object 212
Group Insurance for Substitute Teachers Expenditure – Object 213
Group Insurance for Teacher Expenditure – Object 211
Group Insurance. Expenditure – Object 210
Guidance Services. Expenditure – Function 2120


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H, I, J, K, L
Code Description Type Code
Health Benefits Paid for Instructional Aides or Assistants Expenditure – Object        282
Health Benefits Paid for Substitute Teachers Expenditure – Object 283
Health Benefits Paid for Teachers Expenditure – Object 281
Health Benefits. Expenditure – Object 280
Health Services. Expenditure – Function 2130
Improvement of Instruction. Expenditure – Function 2210
Income Taxes. Revenue 1130
Income Taxes. Revenue 1230
Infrastructure. Balance Sheets/
Statement of Net Assets		 261
Infrastructure. Expenditure – Object 740
Instruction and Curriculum Development. Expenditure – Function 2212
Instruction. Expenditure – Function 1000
Instructional Staff Training. Expenditure – Function 2213
Instruction-Related Technology. Expenditure – Function 2230
Insurance (Other Than Employee Benefits). Expenditure – Object 520
Intereducational, Interagency Purchased Services. Expenditure – Object 590
Interest on Investments. Revenue 1510
Interest Payable. Balance Sheets/
Statement of Net Assets		 455
Interest Receivable on Investments. Balance Sheets/
Statement of Net Assets		 114
Interest. Expenditure – Object 832
Interfund Accounts Payable. Balance Sheets/
Statement of Net Assets		 402
Interfund Accounts Receivable. Balance Sheets/
Statement of Net Assets		 132
Interfund Loans Payable. Balance Sheets/
Statement of Net Assets		 401
Interfund Loans Receivable. Balance Sheets/
Statement of Net Assets		 131
Intergovernmental Accounts Payable. Balance Sheets/
Statement of Net Assets		 411
Intergovernmental Accounts Receivable. Balance Sheets/
Statement of Net Assets		 141
Inventories for Consumption. Balance Sheets/
Statement of Net Assets		 171
Inventories for Resale. Balance Sheets/
Statement of Net Assets		 172
Invested in Capital Assets, Net of Related Debt. Balance Sheets/
Statement of Net Assets		 740
Investment Income from Real Property. Revenue 1540
Investment Income. Revenue 1500
Investments. Balance Sheets/
Statement of Net Assets		 111
Issuance of Bonds. Revenue 5100
Judgments Against the School District. Expenditure – Object 820
Judgments Payable. Balance Sheets/
Statement of Net Assets		 422
Junior High. Level of Instruction 31
Kindergarten. Level of Instruction 12
Land Acquisition. Expenditure – Function 4100
Land and Land Improvements. Balance Sheets/
Statement of Net Assets		 211
Land and Land Improvements. Expenditure – Object 710
Land Improvement. Expenditure – Function 4200
Lease Obligations-Current. Balance Sheets/
Statement of Net Assets		 452
Library/Media Services. Expenditure – Function 2220
Loan Proceeds. Revenue 5400
Loans Payable. Balance Sheets/
Statement of Net Assets		 451
Loans Payable. Balance Sheets/
Statement of Net Assets		 521
Loans Receivable. Balance Sheets/
Statement of Net Assets		 151
Local Projects. Project/Reporting 010-190
Losses on the Sale of Capital Assets. Expenditure – Object 940

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