Public Information (Open Records) Requests

The Texas Public Information Act (Texas Government Code, Chapter 552) makes most of the information in the possession of a governmental body available to the public. "Public information" or "open records" refers to information collected, assembled, or maintained by or for a governmental body during the conduct of business.

DARS is committed to upholding the Public Information Act and to ensuring public access to its records. All DARS records are available to the public unless one of the exceptions to disclosure listed in the Public Information Act applies. More detailed information on the Public Information Act may be found on the Office of Attorney General (OAG) web site: http://www.oag.state.tx.us/opinopen/open_policy.shtml.

Submitting a Request for DARS Records

Public information may be requested any day during regular agency business hours. Business days do not include weekends, holidays, agency skeleton crew days, or any day the agency is closed.

To request access to or copies of DARS records, you may submit a written request:

  • in person at the DARS Administration Building, 4800 North Lamar Blvd., Suite 300, Austin;
  • by mail to DARS, Legal Services, 4800 North Lamar Blvd., Suite 300, Austin, Texas, 78756;
  • by fax to (512) 424-4059; or
  • by email to: ogc@dars.state.tx.us

Cost of Copies

DARS uses the cost rules administered by the OAG in determining the charges for providing copies of public information or for making public information available for inspection. Information may be requested in paper or electronic format. Postage charges are estimated by weight at the time a full estimate of charges is provided. Common charges for requests are:

  1. Standard paper copy -- $0.10 per one sided page
  2. Personnel Time
    1. Programming -- $28.50 per hour
    2. Manipulation of data -- $15.00 per hour
    3. Other -- $15.00 per hour
  3. Overhead Charge -- 20% of personnel charge

Estimated costs totaling $40.00 or under will be billed automatically when the requested information is provided. If costs are estimated to exceed $40.00, the requestor will be provided with an itemized estimate of charges, and required to accept the charges in writing before the request is completed. If estimated costs total $100.00 or more, DARS requires payment before the information is provided. If actual costs differ from estimated costs, overpayments or amounts owed will be reimbursed or billed as appropriate.

Please refer to the OAG web site for more information on charges: www.oag.state.tx.us/opinopen/pia/.