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Part 2. Information Technology

Chapter 7. Modernization and Information Technology Services (MITS) Operations

Section 9. Enterprise Computing Center - Martinsburg (ECC-MTB) Processing Timeliness

2.7.9  Enterprise Computing Center - Martinsburg (ECC-MTB) Processing Timeliness

2.7.9.1  (01-01-2005)
Information Technology Services Enterprise Computing Center - Martinsburg Overview

  1. This issuance provides timeliness objectives related to processing at the Enterprise Computing Center - Martinsburg (ECC-MTB). This IRM contains due dates for the shipment and electronic transfer of data. Exhibit 2.7.9-1 is a ECC-MTB Posting Cycle calendar that identifies the weeks by cycles. Exhibit 2.7.9-2 is a Customer Account Data Engine (CADE) ECC-MTB Posting Cycle calendar that identifies the daily processing by cycles.

2.7.9.1.1  (01-01-2005)
Holiday Shipping/Completion Dates

  1. For any program completion or ECC-MTB date or periodically scheduled input, output, shipping or completion date which falls on a holiday on which the Submission Processing Center does not work, the completion date must be considered as the last workday prior to the holiday. When the holiday falls on a Monday, weekend processing will be considered timely if completed and shipped on Tuesday. This statement does not refer to assessment dates which fall on a holiday.

  2. To ensure the campuses and their customers know, and remember, the holiday schedules, the Computing Centers will send an Info Alert out prior to each holiday and remind them.

2.7.9.1.2  (01-01-2005)
Accelerated Refund Cycles

  1. Forms 1040 series Individual Master File (IMF) and Forms 1041 and 1120 Business Master File (BMF) due a refund are processed during an accelerated cycle to minimize interest paid. The accelerated refund cycle procedures will be coordinated with ECC-MTB and Financial Management Service (FMS) by the Director, Wage and Investment Submission Processing (W:CAS:SP) to ensure the cycles of interest-free refunds are issued timely. (See IRM 3.30.123.4.2; 3.30.123.6.1.5; 3.30.123.7.14; 3.30.123.7.19.1; and Exhibit 3.30. 123–3)

2.7.9.1.3  (01-01-2006)
ECC-MTB Processing Symbols

  1. Years ago, ECC-MTB realized the need for a "shorthand" method of identifying processing and data — which convey unique, definitive meanings to all personnel involved with ECC-MTB processing operations and can be used conveniently for a variety of operational documents and records.

  2. Rather than trying to explain the make-up of the entire symbol, which in most cases would not be needed, used or understood by most users, we have given our entire attention to providing an explanation for the first and third alphabetic characters of the symbol.

  3. The first alphabetic character of any symbol should be one of the characters listed below:

    Symbol (Mnemonic Name) System
    B (business) Business tax system; BMF is the basic file
    D (debtor) Debtor Master File; DMF is the basic file
    E (exempt) Exempt organization tax system; BMF being the basic file
    I (individual) Individual tax and information reporting systems; IMF and IRP are the basic files.
    C (CAWR)


    (CADE)     		Combined Annual Wage Reporting System; BMF and IRP are the basic files.
    Customer Account Data Engine
    P (plan) System for processing documents (not tax returns) related to employee retirement plans; EPMF is the basic file
    J (joint) Processing that combines data from any two or more of the foregoing basic-mission systems
    Z - - - - Any processing for which some other symbol is not appropriate — not related to any tax processing or ECC-MTB internal system

  4. The third alphabetic character of any symbol should be one of those listed below:

    Symbol Period
    A Annually
    D Daily
    W Weekly
    B Biweekly
    M Monthly
    H Hourly
    K Quarterly
    S Semiannually
    T Triennially
    Y Yearly
    V Variable or infrequent periods; any period to be identified as recurring but not defined by one of the foregoing symbols
    X Special or non-periodic; normally one time, not expected to recur

2.7.9.2  (01-01-2005)
Magnetic Tape Shipments/Electronic Data Transfer — Input

  1. Submission Processing Centers (SPCs) should ship/transmit all Master File input tapes, including regular GMF update tapes, to the Enterprise Computing Center - Martinsburg (ECC-MTB) on a daily basis, Monday through Friday.

  2. The electronic data transfer (EDT) of files allows ECC-MTB the option of receiving data until 6:00 p.m. Eastern Standard Time/Eastern Daylight Savings Time (EST/EDST) on Friday for input to current cycle. The final weekly transmission of data must be completed by 6:00 p.m. (EST/EDST). Any shipment/transmission received after 6:00 p.m. (EST/EDST) will be considered part of the following business day (Monday unless Monday is a holiday) workload. The Submission Processing Center must contact the ECC-MTB Operations Processing Branch Chief or Shift Manager on duty to alert them of an impending transmission. (This does not apply to accelerated cycles.) Final transmission should be identified as "Final Transmission"

2.7.9.3  (01-01-2005)
Sort/Merge Operations

  1. The criteria for determining the starting time for ECC-MTB sort and merge operations will be equipment availability rather than completeness of receipts from Submission Processing Centers. Final sorting runs for all Master Files will begin as soon as practical after 6:00 p.m. (EST/EDST) on Friday. Submission Processing Centers should notify ECC-MTB of their "Final Shipment/Transmission" (See IRM 3.30.123.16.3).

  2. At ECC-MTB's option, any input tapes received after 6:00 p.m. (EST/EDST) on Friday may be delayed from posting until the following cycle. If this occurs, these tapes will be identified for the sending Submission Processing Centers as soon as practicable.

2.7.9.4  (01-01-2005)
Edit Operations

  1. After the posting and analysis of master files, output data must be sorted, separated and edited.

2.7.9.4.1  (01-01-2004)
CADE Edit Operations

  1. The priority of CADE edit operations shall normally be as follows based on the due date for Daily output.

    DATA VIA PROCESSING DAY
    Customer Account Data Engine (CADE) Refunds (To HROC) EDT CADE Posting Date plus two workdays. (excluding Federal Holidays) (noon)
    CADE Posting Date   Calendar Date of CADE Cycle. Latest Calendar Date for *elongated cycles.
    CADE CP23 Date   CADE Posting Date plus six workdays.
    CADE Interest Computation Date   CP23 Date minus six workdays. Same as CADE Posting Date.
    CADE Assessment Date   CADE Posting Date plus six workdays. Same as CP23 Date.
    CADE Refund Check Pay Date   CADE Posting Date plus six workdays. Same as CP23 Date.
    CADE Refund Direct Deposit Pay Date   CADE Posting Date plus four workdays.



    *Elongated cycle is to process two or more days of input into a single CADE cycle.
    The Posting Date for elongated cycles is always the last day of input.

2.7.9.4.2  (01-01-2007)
IMF Edit Operations

  1. The priority of IMF edit operations shall normally be as follows based on the due date for weekly output.

    DATA Via Processing
    Week     		Following
    Week     		Second
    Week
    Direct Deposit Refunds (EFT) (To HROC) EDT Wednesday
    (NLT 0830)     		   
    NRPS, Notices, & Refund Transcripts EDT Tuesday
    (noon)     		   
    IDRS Data except AIMS EDT Thursday
    (0400)     		   
    SOI Sample Data EDT Thursday    
    Refund Reports (NTRR) EDT Thursday    
    Regular (Paper) Refunds (To HROC) * EDT Thursday    
    SPC Recap/Analysis EDT Thursday    
    Transcripts EDT Thursday    
    Unpostables EDT Thursday    
    IDRS AIMS EDT Friday    
    Accounting & Operating Report (Monthly) CA- Disp Friday    
    Other Weekly Output EDT/Ship Friday    
    IMF Interest Computation Date   Wednesday    
    IMF Assessment Date — See Exhibit 2.7.9-3       Monday
    IMF Direct Deposit Refunds (EFT) Check Date   Friday    
    IMF Refund Check Date And Interest Determination Date     Friday  



    *IMF Accelerated Refund Cycles: 200721, 200747

2.7.9.4.3  (01-01-2007)
BMF Edit Operations

  1. The priority of BMF edit operations shall normally be as follows based on the due date for weekly output.

    DATA Via Processing
    Week     		Following
    Week     		Second
    Week
    Direct Deposit Refunds (EFT) (To HROC) EDT Wednesday    
    NRPS and Notices EDT Tuesday
    (noon)     		   
    IDRS Data Except
    AIMS     		EDT Wednesday    
    SOI Sample Data EDT Wednesday    
    Refund Reports (NTRR) EDT Thursday    
    Regular (Paper) Refunds
    (To HROC) *     		EDT Thursday** **Monday  
    SPC Recap/Analysis EDT Thursday    
    Transcripts EDT Thursday    
    Unpostables EDT Thursday    
    IDRS AIMS EDT Friday    
    Accounting & Operating
    Report (Monthly)     		Ship Friday    
    Other Weekly Output EDT/Ship Friday    
    BMF Interest
    Computation Date     		    Monday  
    BMF Assessment Date —
    See Exhibit 2.7.9–3     		    Monday  
    BMF Direct Deposit Refunds (EFT) Check Date     Tuesday  
    BMF Refund Check
    Date and Interest
    Determination Date     		      Tuesday



    * BMF 1041 Accelerated Refund Cycle: 200721
      BMF 1120 Accelerated Refund Cycles: 200716, 200729, 200743
    ** See IRM 2.7.9.5(2)

2.7.9.5  (01-01-2006)
Magnetic Tape Shipment/Electronic Data Transfer — Output

  1. IMF and BMF weekly output on magnetic tapes will be shipped to Submission Processing Centers within 36 hours of completion, but no later than the days indicated in 2.7.9.4.2, 2.7.9.4.3 and 2.7.9.14.1. Weekly output sent via electronic data transfer (EDT) will be transmitted to Submission Processing Centers as soon as practical after the files have been created but no later than the days indicated in 2.7.9.4.2, 2.7.9.4.3 and 2.7.9.14.1.

  2. In order to conform with procedures regarding refund interest computation:

    1. CADE refund tapes should be shipped/transmitted to the Hyattsville Regional Operating Center (HROC) by noon within two workdays, excluding Federal Holidays.

    2. IMF Direct Deposit refund tapes should be shipped/transmitted to the HROC by Wednesday morning and IMF regular refund tapes should be shipped/transmitted to HROC by Thursday morning.

    3. BMF Direct Deposit refund tapes have a shipping/transmission due date of Wednesday of ECC-MTB's processing week and BMF regular refund tapes have a ECC-MTB shipping/transmission due date of Monday following ECC-MTB's processing week.

    4. Per Financial Management Services' request, ECC-MTB should ship/transmit the IMF and BMF Direct Deposit refund tapes by Wednesday of the processing week. ECC-MTB should ship/transmit the IMF and BMF regular refund tapes by Thursday of the processing week providing the BMF Direct Deposit and regular refund tapes are completed.

2.7.9.6  (01-01-2007)
Cyclical Schedule of Activity

  1. This section specifies the work actions and their time frames for computer processing projects at ECC-MTB.

  2. Exhibit 2.7.9-5 reflects changes for 2007. These changes were made to assist ECC-MTB, National Office and Submission Processing Center personnel in being able to more readily identify projects and to improve the terminology communication gap that exists between Submission Processing Centers, National Office and ECC.

  3. During the course of the year, ECC-MTB performs a variety of projects for other Federal and State agencies. These are identified in Exhibit 2.7.9-5 with an ECC-MTB shipping date, which is to be regarded as a target date for planning purposes. ECC-MTB will do its best to make shipments by those dates. However, shipments will not be considered untimely if there is some slippage, because in most cases, the recipients are not expecting to receive this output on a rigid time schedule.

2.7.9.7  (01-01-2007)
Agriculture and Economic Data

  1. For cycles 200704 through 200752, ECC-MTB will extract data from IMF/CADE Weekly input transactions and ship the output file to the Census Bureau and National Agriculture Statistics Service.

  2. For cycles 200703 through 200752, ECC-MTB will extract data from BMF Weekly input transactions and ship the output file to the Census Bureau and National Agriculture Statistics Service.

2.7.9.8  (01-01-2006)
Document Locator Number (DLN) Search Request

  1. Information for Document Locator Number (DLN) search requests are shipped/FTPed to ECC-MTB on a monthly basis. Separate tapes must be shipped/FTPed for IMF/CADE and BMF. Each Submission Processing Center may submit 500 requests for each master file extract.

  2. Tapes from each of the Submission Processing Centers must be received at ECC-MTB by 6:00 p.m. (EST/EDST) on the Friday before the scheduled IEM/BEM cycle. See IRM 2.7.9.15.1 for IEM/BEM cycles. If files are not received by 6:00 p.m. (EST/EDST) on the Friday before the IEM/BEM cycle, they will be processed in the next monthly extraction cycle. DLNs containing document code (DC) 97 should not be input by the Submission Processing Centers.

  3. ECC-MTB will ship listings of processed DLN requests to the Submission Processing Centers two weeks after the end of the monthly extraction cycles (BEM-A and IEM-F). (See IRM 2.7.9.15.1)

2.7.9.9  (01-01-2005)
Accounting and Operating Reports (BRM IRM-F)

  1. The reports of U. S. Internal Revenue Receipts are a summary (by abstract) of the application of receipts deposited. The report period begins October 1 of each fiscal year and is cumulative through September 30. These cumulative reports are produced monthly with an additional report produced (mid-October) called either "Thirteenth Month " or "Supplemental Report" . See Exhibit 2.7.9-6 for the cycles the reports are produced and associated dates.

2.7.9.10  (01-01-2005)
Computerized Certification of State FUTA Credits Introduction

  1. This subsection specifies work actions and their time frames for Computerized Certification of State FUTA Credits Processing for the Enterprise Computing Center - Martinsburg.

2.7.9.10.1  (01-01-2007)
Coordination

  1. It is the responsibility of the FUTA Coordinator at ECC-MTB to:

    1. Notify the National Office FUTA Coordinator of the states that have not furnished their certification data tapes by the time designated in Document 6581. The Regional FUTA Coordinator will contact the state to determine the status of the tape and inform National Office.

    2. Notify the National Office FUTA Coordinator of the state tape(s) that cannot be processed because of incorrect format, invalid data, tape is not readable, damaged, etc. National Office will provide the reason(s) to the Regional FUTA Coordinator.

    3. Coordinate with National Office for scheduled running times when the normal deadlines are not met.

  2. Regional/Submission Processing Centers FUTA Coordinators — All telephone calls regarding problems with the FUTA recertification program will be made to National Office - National Office will contact ECC-MTB.

2.7.9.10.2  (01-01-2007)
Cyclical Time Table of Work Actions

  1. The following table provides time frames for work actions:

    WORK ACTION CYCLE COMPLETION
    DATE
    1. States should submit TY 2005 data
     a. Certification Data     		  02-01-2007
    2. ECC-MTB validation of states' Certification tapes:
     a. ECC-MTB will return any invalid tapes to the states.
     b. States should resubmit corrected tapes within 30 days. Processing of corrected data will begin upon receipt of tapes from states.     		   
    3. ECC-MTB will furnish Submission Processing Centers with certification data for states that furnished data. 09
    (JEV-A)     		*02-25-2007
    4. All certification data received after scheduled production cycles will be processed on an ASAP basis.    
    5. Extract Form 940 and Form 1041 Schedule H Data (period covered 200640–200739, tax period 200612 and all prior years that posted since last extraction) (BEM–200739) 39
    (JEY-F)     		10-11-2007
    6. Extract Form 1040 Schedule H Data (period covered 200640–200739, tax period 200612 and all prior years that posted since last extraction) (IEM–200739) 39
    (JEY-F)     		10-11-2007
    7. Extract state account numbers from Business Returns Master File. (BRTF) (BEM–200741B) 41
    (JEY-F)     		10-25-2007
    8. Form 940, Form 1041 Schedule H and Form 1040 Schedule H Data merged creating identification data tapes to be mailed to computerized states. 41
    (JEY-F)     		10-25-2007



    *Target dates — Processing to be coordinated through National Office Coordinator. This processing is not scheduled until last year's program has been completed.

2.7.9.11  (01-01-2005)
Statistics of Income (SOl)

  1. Statistics of Income (SOI) projects are conducted by the Statistics of Income Division at National Office. Computer processing for various SOI projects is accomplished at ECC-MTB. Exhibit 2.7.9-7 lists these projects, runs and frequency.

2.7.9.12  (01-01-2005)
BMF Returns Transactions

  1. ECC-MTB maintains a file consisting of three years of return transactions data. Extraction of various data elements from this file is performed at ECC-MTB. (ECC-MTB processing symbol, BEM-B) See Exhibit 2.7.9-8 for extraction cycles, projects, symbols, cycle extracted and shipping dates.

2.7.9.13  (01-01-2005)
Employee Plan Master File (EPMF)

  1. The Employee Plan Master File (EPMF) is a file consisting of various types of pension, profit sharing and tax-sheltered annuity plans. Updating and posting of this file is performed weekly along with monthly extractions. This file is maintained on a July through June basis.

2.7.9.13.1  (01-01-2005)
EPMF Weekly Outputs

  1. EPMF weekly (PPW) outputs will be shipped by Friday of the cycle.

2.7.9.13.2  (01-01-2005)
EPMF Monthly/Periodic Output

  1. Exhibit 2.7.9-9 displays the monthly (PEM) schedule and due dates for extractions from the EPMF. It also displays other information related to EPMF.

2.7.9.14  (01-01-2006)
Individual Retirement Account Master File (IRAMF)

  1. The Individual Retirement Account Master File (IRAMF) was merged into the Individual Master File (IMF) in 2005.

2.7.9.15  (01-01-2005)
Master File Extractions

  1. The following subsection contains information related to the BMF and IMF Master File Extractions.

2.7.9.15.1  (01-01-2007)
BMF and IMF Monthly Extracts (BEM & IEM)

  1. Monthly Master File Extractions are performed at ECC-MTB at four week (sometimes five week) intervals. Each extraction actually spans a three-week time frame.

  2. The cycle designation is given as the first week of the three-week period. For example, extractions to be performed in weeks 39–41 are given the designation of YYYY39. They begin in week 39 and are completed in week 41. Normally, all output from these extractions will be shipped/electronically transmitted by ECC-MTB by Friday of the third week. In the aforementioned example, it would be Friday of week 41. However, unless that output is essential to a continuance of scheduled processing at either ECC-MTB or Submission Processing Centers, shipments made in time to reach the recipients by the following Monday will be considered timely. Exhibit 2.7.9-11 lists the title of data extracted, ECC-MTB processing symbols assigned, and cycle to be extracted.

    ECC-MTB CYCLE ECC-MTB SHIPPING DATE
    200704 02-09-2007
    200708 03-09-2007
    200713 04-13-2007
    200717 05-11-2007
    200721 06-08-2007
    200726 07-13-2007
    200730 08-10-2007
    200734 09-07-2007
    200739 10-12-2007
    200743 11-09-2007
    200747 12-07-2007
    200752 01-11-2008

2.7.9.15.2  (01-01-2005)
Mail Label Extracts — Submission Processing Center/Contractor Mailout

  1. Mail label data is extracted from the master files at various times during the year. IRM Exhibit 3.30.123-7, Submission Processing Center/Contractor Mailout Completion Schedule by Form, lists mail label data by form number. IRM Exhibit 3.30.123-8, Submission Processing Center/Contractor Mailout Completion Schedule by Cycle, lists mail label data in cycle order.

2.7.9.16  (01-01-2005)
Enterprise Computing Center - Martinsburg Reports Produced

  1. Many reports are produced monthly, quarterly and annually as a result of computer processing at ECC-MTB. Exhibit 2.7.9-12 is a listing showing frequency, run numbers, and processing symbols to help locate reports.

2.7.9.17  (01-01-2005)
ECC-MTB Data to Submission Processing Centers

  1. The following exhibits list data that is forwarded to Submission Processing Centers. Exhibit 2.7.9-13 lists data (files) shipped/transmitted in Job-Run Order. Exhibit 2.7.9-14 lists data (files) shipped/transmitted by Description. Exhibit 2.7.9-15 lists data (files) for non-tape distribution (paper documents) in Job-Run Order. Exhibit 2.7.9-16 lists data (files) for non-tape distribution (paper documents) by Description.

2.7.9.18  (01-01-2005)
Information Returns Processing — ECC-MTB

  1. This subsection provides processing timeframes for various Information Returns Processing (IRP) accomplished at ECC-MTB.

2.7.9.18.1  (01-01-2007)
Paper Returns Processing (IAW-F)

  1. The following table provides timeliness information related to Paper IRP Processing:

      TY2006 Begin Complete
    (a) SCRS Subsequent year schedule K–1 tapes held at ECC-MTB should be processed with TY 2005 K–1s filed during 2006. X 01-22-2007 02-27-2007
    (b) Receive paper source information returns from Submission Processing Centers (domestic and foreign). Expeditiously process receipts for IRMF (Subsection 12) and Payer Master File (Subsection 13 & 14). Send Summary Reports to Analyst (K–1 Project). X 01-22-2007 12-28-2007
    (c) Format No-TIN (Taxpayer Identification Number) Information Returns (IRP) (domestic and foreign). X   12-29-2006
    (d) Format TIN Information Returns (domestic and foreign). X   12-28-2007
    (e) Validate Payee TIN Information Returns (Domestic, Schedule K–1, and Foreign) against the DM1/NAP and EIN/Name Control File. X 01-22-2006 12-28-2007
    (f) Send IRP Document Control Report as created to NCFB, Project 405 Analyst. X 03-19-2006 12-28-2007
    (g) Receive and process late received and processed information returns (with TINs, domestic and foreign). X   10-23-2007
    (h) Receive and process late received Foreign Information Returns for input to statistical reports. Ship statistical file to Detroit Computing Center. X   10-20-2007
    (i) Receive and process late received Conduit Income Schedule K–1 tapes (with TINs). Send summary reports to NCFB, Project 405, K–1 Analyst. X 10-01-2006 10-23-2007

2.7.9.18.2  (01-01-2007)
Electronic Magnetic Media Processing (IAW-F, M & P)

  1. The following table contains timeliness information related to Magnetic Media Processing:

      TY2006 Begin Complete
    (1) Process all electronic magnetic media files submitted by payers/transmitters at ECC-MTB on a weekly basis. X 01-22-2007 12-17-2007
    (2) Receive and process Information Returns Forms 1099–SSA from HHS/SSA and Form 1099–RRB from Railroad Retirement Board. X 02-26-2007 12-19-2007
    (3) Format TIN and No-TIN Information Returns. X 01-31-2007 12-19-2007
    (4) Validate payee TIN information returns against the DM–1/NAP and EIN/Name Control files. X   12-19-2007
    (5) Production Support Processing (IAW-M). X 01-22-2007 12-19-2007
    (6) Send IRP Document Control Report as created to NCFB, Project 405 Analyst (405-02). X 02-22-2007 12-19-2007

2.7.9.18.3  (01-01-2007)
Combined Federal/State (CFSFP) Filing Program (IEV-E)

  1. The following table provides timeliness information for Combined Federal/State Program:

      TY2006 Begin Complete
    (1) CFSFP Filer submit magnetic/electronic records to satisfy both Federal and State requirements. X 01-22-2007 12-19-2007
    (2) ECC-MTB will sort/merge CFSFP files. X 01-31-2007 12-19-2007
    (3) ECC-MTB will process CFS Files on a weekly basis. X 01-22-2007 12-17-2007
    (4) ECC-MTB will split merged file into state files and ship to states.      
      1 st shipment (CY 25) X 06-18-2007
      2 nd shipment (CY 30) X 07-23-2007
      3 rd shipment (CY 37) X 09-10-2007
      4 th and Final Shipment (CY 51) X 12-17-2007
           
    (5) Forward copies of State Transmission Report to National Office and appropriate section of report to states. The report should be created each time a state file is created in IRM 2.7.9.18.3(4).

2.7.9.18.4  (01-01-2007)
Combined Annual Wage (CAWR) Processing

  1. The following table contains timeliness information for W–2 Input Data Processing:

      TY2006 Begin Complete
    (a) All files will be received from Social Security Administration.      
    (b) Receive and process tape source and paper source files of Valid/Invalid/No-TIN Forms W–2 (CAW-A) X 05-01-2007 01-17-2008
    (c) Send reports to NCFB, (valid and correction counts) X 05-01-2007 01-17-2008
    (d) CAWR Pre-TIN perfection is no longer applicable. This has been replaced with consolidation of wage document perfection (COWDP). SSA will do the TIN perfection on CAWRs. SSA will continue sending Invalid and No-TIN files. Update records will be received by ECC-MTB until 12-30-2006. The update records will then be matched to the Invalid/No-TIN file before sending these records to IRMF. (CAY-TYO4) X 11-14-2007 11-16-2007

  2. The following table contains timeliness information related to W–3 Reconciliation Processing (CAV):

      TY 2006 TY 2005
      Begin Complete Begin Complete
    (a) Receive tape files of balanced and unbalanced Forms W–3. 04-01-2007 03-01-2008 04-01-2006 03-01-2007
    (b) Receive Forms 1096 Project 102-62 — Input to 402-03 CAVY-TYYY10 only 03-01-2008 03-10-2008 03-01-2007 03-11-2007
    (c) Read and validate SSA W–3 tapes periodically. CAV-TYYYCC monthly beginning CY16, ending CY10 (402-01 thru 402-15) 04-01-2007 03-03-2008 04-01-2006 03-06-2007
    (d) Reformat W–3/1096 records and match W3 records against the Master File on EIN (Employer Identification Number) and Name Control. Send Non-matching unpostable W–3 tapes to Andover SPC. 04-01-2007 03-01-2008 04-01-2006 03-01-2007
    (e) Receive corrected W–3 tapes from Andover SPC. CAC-TYOC as needed. 09-16-2007 06-07-2008 09-16-2006 06-09-2007
    (f) Create File of Potential W–2 penalty data. CAY-TY11D (402-80 Through 92) 03-04-2006 05-03-2006 03-04-2005 05-06-2005
    (g) Create CAWR module during BMF conversion. 12-12-2007 01-01-2008 12-13-2006 01-01-2007
    (h) Send report of cases closed unreconciled to NCFB, Project 402 Analyst. 12-14-2007 01-01-2008 12-15-2006 01-01-2007
    (i) Post W–3/1096 records. 02-01-2007 05-08-2008 02-01-2006 05-08-2007
    (j) Produce the report of CAWR reconciliation transactions out of run 402-16-11 (monthly). 08-02-2007 12-14-2008 08-03-2006 12-16-2007
    (k) Report Employer Listing (REL) CAY-YYYYCCF (402-43/44) 04-13-2007 04-15-2007 04-14-2007 04-17-2007
    (l) Receive W–2 FICA tape files and create discrepancy tapes. Ship discrepancy tapes and updates to the respective Submission Processing Centers. BPW-YYCCE 02-01-2007 08-01-2007 02-01-2005 08-01-2006
    (m) Receive W–2 FICA corrections AMFTA/VAFTA weekly.        
    (n) Consolidate EIN change data and ship to SSA.   05-31-2007   05-31-2006

  3. The following table contains timeliness information related to Processing Returned CAWR/SSA Cases:

      TY2006 Begin Complete
    (a) Unresolved SSA non-revenue cases are sent from SSA approximately Jan. 1. Create file (Run 402-50) for BMF processing which will eventually generate notices. (CAY-YYYYCCA)   06-26-2006 12-14-2007
    (b) Produce reports on a quarterly basis of CAWR module data and civil penalty module date. (load module 402-47, edit 402-53) (CAK-YYYYCC). (CY 13)
    (CY 26)
    (CY 39)
    (CY 52)     		04-15-2006
    07-17-2007
    10-09-2007
    01-13-2008     		 
    (c) Create status file of returned CAWR/SSA cases from BMF extract and CAWR pyramid input and send to SSA (CAY-YYYYCCB).   11-02-2007 12-31-2007

2.7.9.18.5  (01-01-2007)
Payee TIN Perfection Program

  1. The following table contains timeliness information related to the Payee TIN Perfection Program:

    Note:

    Due to Modernization efforts, various TIN Perfection dates may be subject to change.

      TY2006 Begin Complete
    (a) Perform the extract of the IMF entities from cycle 200626. X 06-22-2007 07-13-2007
    (b) Perform the extract of the BMF entities from cycle 200626. X 06-22-2007 07-13-2007
    (c) Generate the IMF and BMF Address Ferret Key through the FINALIST software product and make related sort runs. Ship file 405-12-12 SO-S9 to SSA. X 09-12-2007 11-03-2007
    (d) Generate the Address Ferret Key on the invalid and No-TIN Information Returns records as in the previous year's IMF/BMF address ferret key files and make related sort runs. X 03-02-2007 (approx. CY 09) 11-17-2007 (Cutoff for TIN Perfection)
    (e) Match the PRIOR year's IMF/BMF Address Ferret Key files against current year IRP records (3 passes). Make shutdown analysis. Send statistical reports to NCFB, 407 TIN Perfection and to ECC-MTB Information Returns Branch. (IAK-P) P1
    P2
    P3     		07-02-2007
    09-04-2007
    11-19-2007     		11-27-2007
    (f) For TY2006, it will not be necessary to realign Address Key on unperfected Information Returns to current year's extract. Just merge the unperfected files from (e) above. (File 405-24-21) X   11-25-2007
    (CY 47)
    (g) Match unperfected IRP DOCs from (f) above against current year's IMF/BMF. Address Ferret Key files. Make shutdown analysis. Send statistical reports to N.O., Project 407 Analyst; to NCFB, Project 407 TIN Perfection; and to ECC-MTB Information Returns Branch by Cycle 48. X   11-26-2007
    (CY 47)
    (h) Make related sort runs with the invalid unperfected IRP docs from (g) above, the invalid unmatched COWDP docs, and the invalid unferetable docs and match them against the DM1/NAP and EIN/Name Control files for latest TIN/Name Control updates. X 11-30-2007 12-07-2007

2.7.9.18.6  (01-01-2007)
ECC-MTB Assimilation CFOL File Creation and Correlation (IAS-E)

  1. The following table contains timeliness information related to ECC-MTB Assimilation and CFOL File Correlation and Creation.

      TY2006 Begin Complete
    (a) Complete extract of IMF for preview and correlation (404-25) CREF/FOF/CRAD Monthly Extraction (404-15). Make related sort runs. X (CY 26)

    (CY 47)     		07-25-2007
    11-21-2007     		08-01-2007
    11-28-2007
    (b) Create tickler record for sole proprietor EIN documents. (Projects 104) (BAM-C) X (CY 30)

    (CY 34)

    (CY 39)

    (CY 47)

    (CY 52)     		07-25-2007 08-11-2007
    (c) Merge, update and segment IMF major with RTF. (404-27) (IAS-C) X(CY 30)

    (CY 47)     		07-25-2007
    11-21-2007     		08-10-2007
    12-07-2007
    (d) Run final document summaries against IMF underreporter (correlation). Run the related accounting and balancing runs. X    
    (e) Run IMF collection correlation addressing and related accounting and balancing runs. (IAS-E) X(CY 34)

    (CY 50)     		  09-01-2007
    12-20-2007

2.7.9.18.7  (01-01-2007)
Employee Tax Compliance (IAY-K)

  1. The following table contains timeliness information related to Employee Tax Compliance IMF Test File Preparation for Tax Year 2005 and 2006 processing.

      Begin Complete
    (a) Receive employee roster file from DCC, match against CREF/FOF, NAP Spouse Cross Reference Files; sort outputs to create employees tickler file. (Runs 404-30/32/33/35/36/37) 11-01-2006 11-12-2006
         

  2. The following table contains timeliness information related to Employee Tax Compliance for Tax Year 2005 and 2006 processing:

      Begin Complete
    (a) Receive employee roster file from DCC, match against CREF/FOF, NAP Spouse Cross Reference Files; sort outputs to create employees tickler file. (Runs 404-30/32/33/35/36/37) (CY 08) 02-07-2007
    (CY 26) 06-13-2007
    (CY 39) 09-12-2007     		(CY 08) 02-10-2007
    (CY 26) 06-16-2007
    (CY 39) 09-15-2007
    (b) Perform IMF extract to create IRS Employee Tax Compliance data records. (Run 403-38) (CY 08) 02-19-2007
    (CY 26) 06-25-2007
    (CY 39) 09-24-2007     		(CY 08) 03-02-2007
    (CY 26) 07-06-2007
    (CY 39) 10-05-2007
    (c) Split out regional files and use employee roster file for association with data records. Outputs maintained at ECC-MTB for National Office transfer to Southeast Region. (Runs 403-40/41/42/44/46/50) (CY 08) 03-03-2007
    (CY 26) 07-07-2007
    (CY 39) 10-06-2007     		(CY 08) 03-06-2007
    (CY 26) 07-10-2007
    (CY 39) 10-09-2007
    (d) Receive paper request for selected IMF cases; print and release transcripts to National Office. (CY 08) 03-07-2007
    (CY 26) 07-11-2007
    (CY 39) 10-10-2007     		(CY 08) 03-14-2007
    (CY 26) 07-18-2007
    (CY 39) 10-17-2007

2.7.9.18.8  (01-01-2007)
Regular Delinquency Programs (IAS-A, B, IAW-E)

  1. The following table contains timeliness information related to the Regular Delinquency Programs for Tax Year 2006.

      Begin Complete
    a. CREF NF Cases (monthly) 200737 200830
    Create a cross-reference for sole proprietorship (monthly) 200717 200813
    b. Correlate NF Cases (semiannual) 200734
    200752     		200734
    200752
    c. Build NF inventory (semi annual). 200735
    200801     		200735
    200801
    d. Extract NF documents from IRMF for NF Inventory (1st Issuance and preview) 200739 200739
    e. Merge nonfiler documents with Collection case majors for SUPOL. 200739
    200746     		200739
    200746
    f. Post TC140s to IMF cycles (Preview and 1st Issuance). 200741
    200747
    200748
    200749     		200741
    200747
    200749
    200749
    g. Perform case preview at HUB Submission Processing Center. Determine case treatment decisions and release nonfiler programs for nationwide production. 200742 200742
    h. Extract NF documents from IRMF for nonfiler inventory (2nd Issue). 200804 200804
    i. Merge NF documents with Collection inventory cases. Process and ship Collection case files to Service Centers. 200807 200807
    j. Post TC140's into IMF Cycles 200708(2nd Issuance, monthly). 200809 200830
    k. Load VSAM files for SUPOL CFOL Command (tri-annual). 200740
    200747
    200808     		200740
    200747
    200809


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