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2.4.58  Command Code DDBCK / DDBCV / DDBCS

2.4.58.1  (01-01-2007)
Command Code DDBCK / DDBCV /DDBCS

  1. Command Code (CC) DDBCK/DDBCV/DDBCS is used for validating additonal children and credits claimed on amended returns (1040X). Command code DDBCV is the view only version of DDBCK without the update capability. Command code DDBCS is a selection setup screen used to monitor and modify work plans day to day, week to week and site by site.

  2. When DDBCK/DDBCV request is entered with the Primary TIN of a return, it displays the dependents & qualifying children from the original posted return or as last modified. By entering update request into DDBCK, a user can then modify the data to reflect changes from the submitted 1040X.

  3. After transmitting changes entered on the update screen, DDBCK/DDBCV validates any new TIN against INOLE, DUPTIN database and Dependent Database (DDB) rules. Messages are then displayed on the screen when

    1. If the TIN or Name Control does not match INOLE data

    2. If child is deceased or does meet the age criteria to qualify for a credit

    3. If DUPTIN database indicates a duplicate use of a TIN

    4. If a DDB rule is broken

    If the claim is valid, DDBCK automatically updates the DUPTIN database (DUPOL).

  4. The DDBCK Validation Result Screen will instruct the user on how to proceed with the case. If the case does not meet exam criteria, account management can process the adjustment as usual, but if the case needs to be classified or meets exam criteria, it should be sent to exam.

  5. The use of command code DDBCK has been restricted to Accounts Management and Examination. No other function should be allowed access. Command code DDBCV has not been restricted. It can be used by all functions.

2.4.58.2  (01-01-2007)
Command Code DDBCK Input Format

  1. The required input for CC DDBCK/DDBCV is:

    1. Command Code

    2. Blank Definer

    3. Edited TIN (nnn-nn-nnnn)

2.4.58.3  (01-01-2007)
Command Code DDBCK Return Summary Screen

  1. The DDBCK Return Update Screen shows the following information from the original return or as amended:

    1. DLN, received date and filing status of original return

    2. The date the information was last modified by DDBCK.

    3. Filing status of original return and filing status as amended

    4. TINs from the return, Name control, date of birth, date of death for each TIN and what credit was claimed for each TIN.

    5. A ‘Y’ under a credit indicate that it was claimed on the original return. An ‘A’ indicates that it was later added and a 'D' indicates it was deleted.

    6. If the TIN on the original return was invalid, ‘INVLD SSN’ will be displayed under the SSN/AMEND column, and if the name control was invalid, a ‘*’ will be displayed next to the name control. A 'x' in the credit field indicates that it was disallowed when the return was filed.

  2. If the posted return is not found for the SSN entered, an error message will be displayed. If the SSN is a secondary or was merged, it may indicate another SSN to research.

  3. Informational messages that is pertinent to the case may be displayed on the lower half of the screen. If the SSN has an open AIMS, math error, O freeze, or if the EITC recertification indicator is significant, a message will also be displayed on the screen. If the SSN has TC971 AC136 or AC137 on the tax module, the screen will indicate it as a QC or FS case.

  4. Amended return information for this return are listed under the change dates label. Users can enter requests into entry fields in this part of the screen to enter new amend return, or view / modify prior amend return information.

    1. To add a amended return, enter an 'A' in the first input field. A date field is available for the input of the amended return received date field. This date is automatically populated by the command code if the latest amended return date is available. Otherwise, 'YYYYMMDD' is displayed.

    2. If any prior amended return information was entered for this return (up to 4 with the latest first), they would be listed below the first input field. The amended return received date and category code are listed for each record. Enter a 'V' on the desired record to display the validation result screen for previously entered records. Command code DDBCK also allow a user to enter a 'D' or a 'C' on the last entered record to delete or change the last entered record

2.4.58.4  (01-01-2007)
Command Code DDBCK Return Update Screen

  1. The DDBCK Return Update Screen is displayed when an add request or change request is entered from the summary screen. The input fields and fields that can be changed are highlighted on the screen.

  2. The following fields should be entered as needed when entering changes:

    1. If a SSN is added, or to correct invalid SSN/Name control, enter it into the SSN/AMEND & N/C field

    2. To add a credit claimed, enter an ‘A’ under the EIC, Exemption/DEPD, CTC, CCC, EDCR, or ADPT CR field

    3. To delete a credit previously claimed, enter a ‘D’ under the EIC, Exemption/DEPD, CTC, CCC, EDCR, or ADPT CR field

    4. The additional EIC is claimed on the 1040X, enter it in the EIC field

  3. The following input fields are required when entering changes:

    1. Filing status amended

    2. Category code (EICX, EICC, EICP or EICN)

    3. Claim amount (refund amount on 1040X)

    4. Schedule C indicator ('Y' if the 1040X has a schedule C, otherwise 'N'). If 'Y' is entered, a subsequent second screen will be displayed for entering additional information from the schedule C.

  4. Once the changes are transmitted, the command code will validate the entered information. Should the age of an EITC qualifying child be over 19, it will ask whether the QC is a student or disabled and waits for user to reply before continuing.

2.4.58.5  (01-01-2007)
Command Code DDBCK Validation Result Screen

  1. The DDBCK validation result screen is displayed after the changes entered in the DDBCK return update screen have been validated. The results for each of the following items are displayed for each child that was added or changed: TIN/Name control check, date of birth/date of death check, DUPTIN check and FCR check. Items that failed validation are displayed in red.

  2. List of rules broken are displayed. The status of the validation is also displayed (Validation completed, validation failed, etc.) On DDBCV, validation results are displayed for research purposes only, and the data will not be saved, nor will it send case to exam.

  3. If the validation passes, and the case is not selected for exam or classification, DDBCK updates DUPTIN/DUPOL to reflect any changed that were entered. If the TIN or name control entered failed validation, DUPTIN will not be updated, Instead, the command code will send a prompt "PROCESS UPDATES (Y/N)?" and waits for the user to respond before continuing. If the validation error is caused by data entry error, the fields can be corrected. When corrections are made and retransmitted, DDBCK will validate the input again from the beginning. To go ahead and update DUPTIN anyway using the incorrect TIN (in case the TIN / name control cannot be corrected), enter a ‘Y’ in the response field and transmit.

  4. DDBCK also makes a final determination for the case based on the validation results. The message near the bottom of the DDBCK validation result screen will tell the user on how to proceed with the case. Depending on the message, the case will either be

    1. OK to input ADJ54

    2. Sent to exam (DDBCK SELECTED, REROUTE TO EITC)

    3. Sent to classification (SEND AS CAT A)

    If the case does not meet exam criteria (OK TO INPUT ADJ54), the adjustment should be processed using normal procedures. If the case meets exam criteria and selected, DDBCK automatically generates the AIMS opening request (via TC424) for the next posting cycle.

  5. Users can hit transmit from the first page of the validation result screen to go to a second page. The second page displays the money amounts entered from the return update screen plus additional details on which rules that fired and who they fired for.

2.4.58.6  (01-01-2007)
Command Code DDBCS Selection Setup Screen

  1. The DDBCS selection setup screen is used by headquarters to monitor and modify the work plans, day to day, week to week and site by site.

  2. Business rules that apply are as follows:

    1. Route additional cases to any other campus that still has capacity (choose the one with the lowest inventory) if the return does not have Schedule C issue.

    2. If the return has Schedule C issues, route additional cases to another SBSE campus that still has capacity.

2.4.58.7  (01-01-2007)
Command Code DDBCK Error Messages

  1. In the event of an error situation, one of the following messages will be issued:

    1. CANNOT MODIFY RECORD - TC424 ALREADY SENT- Cannot change / delete a record after the week has passed if it was selected for exam.DATABASE ACCESS ERROR. -nnn (error condition) - The program aborted due to a DB2 system error. Contact MCC Corporate Data Section, DB2 Administrator, for resolution.

    2. DATABASE UNAVAILABLE, PLEASE TRY LATER- The database is temporarily unavailable, please try again later.

    3. DATE TOO OLD OR NEW.- Date entered for amend return received date older than 6 months, earlier than previous 1040X date, or a future date

    4. DDBCK REQUIRES AN EDITED TIN. - Edited TIN must be entered as nnn-nn-nnnn.

    5. DDBNECxx READ ERROR.- DDBCK encountered an error reading a file when processing schedule C information

    6. ENTER A(ADD) OR D(DELETE) - Credit changes must be entered as an A or D.

    7. ENTER Y OR N - Response must be Y or N.

    8. INVALID CATEGORY CODE - Enter only EICX, EICC or EICP.

    9. INVALID DATE ENTERED.- Invalid date entered as amended return receive date

    10. INVALID FILING STATUS - Valid filing status are 1-7

    11. INVALID MFT ENTERED.- Valid MFT is 30

    12. INVALID PAGING REQUEST / PAGE NUMBER.- DDBCK can only display page 1 & 2 of the validation result screen

    13. INVALID REQUEST.- Something other than add, view, change or delete request entered

    14. INVALID SSN - Enter only numeric digits for SSN

    15. INVALID TAX PERIOD ENTERED. - Tax period must be numeric (nnnnnn).

    16. MATH ERROR 653 NOT PRESENT FOR EICC.- Category code EICC entered, but there is no ME653 on the module

    17. MATH ERROR, FOLLOW IRM - Related to math error codes (604, 605, 606, 616, 654 through 657, 667, 701 through 748.

    18. MORE THAN 2 CHILD CLAIMED FOR EIC - Too many QC for EITC

    19. MORE THAN 2 CHILD FOR ADOPTION CR - Too many children claimed for adoption credit

    20. MORE THAN 2 CHILD FOR CHILD CARE CR - Too many children claimed for child care credit

    21. NO RECORDS FOUND - No prior adjustment records found.

    22. ONLY VIEW ALLOWED.- Change or delete request can only be processed for the last record entered

    23. POSTED RETURN NOT FOUND FOR XXXXXXXX No posted return for SSN on RTVUE. Please check SSN entered.

    24. RECORD NOT FOUND Requested history record not found.

    25. REQUEST COMPLETE. NO CHANGES ENTERED No changes were entered on the update screen.

    26. REQUEST COMPLETE. UPDATES SKIPPED - DUPTIN not updated per response.

    27. REPEATER YYYYMM- Return repeater indicated.

Exhibit 2.4.58-1  (01-01-2007)
Command Code DDBCK Request Screen

This image is too large to be displayed in the current screen. Please click the link to view the image.
Line Position Description
1 01–05 Command Code: DDBCK/DDBCV
1 07–17 Primary SSN Number (Edited SSN)
1 18 Validity Digit (blank or * only)
1 19-26 MFT & Tax Period of claim

Exhibit 2.4.58-2  (01-01-2007)
Command Code DDBCK Return Summary Screen

This image is too large to be displayed in the current screen. Please click the link to view the image.
Line Position Description
1 01–05 Command Code: DDBCK/DDBCV
1 07–17 Primary SSN Number (Edited SSN)
1 18 Validity Digit (blank or * only)
1 19-26 MFT & Tax Period of claim
     
03 03-06 Literals
03 07-20 DLN of posted return
03 24-32 Literals
03 33-40 Return transaction date
03 44-52 Literals
03 53-60 Last modified date
03 64-66 Literals
03 67 Filing status per return
03 70-78 Literals
03 79 Filing status updated
     
04 07-80 Literals
     
05 02-05 Literals
05 07-15 Primary SSN per return (display only)
05 17-25 Primary SSN corrected (display only)
05 28-31 Primary Name Control (display only)
05 34-41 Primary Date of Birth (display only)
05 43-50 Primary Date of Death (display only)
05 58 Primary exemption use indicator
     blank = not used
     Y = Claimed on original return
     x = Disallowed
     A = Added on 1040X
     D = Deleted on 1040X
05 73 Primary Education Credit (Form 8863) use indicator (Y,X,A,D)
05 78-79 Literals
     
06 02-05 Literal
06 07-15 Secondary SSN per return (display only)
06 17-25 Secondary SSN corrected
06 28-31 Secondary Name Control
06 34-41 Secondary Date of Birth (display only)
06 43-50 Secondary Date of Death (display only)
06 58 Primary exemption use indicator
     blank = not used
     Y = Claimed on original return
     x = Disallowed
     A = Added on 1040X
     D = Deleted on 1040X
06 73 Secondary Education Credit (Frm 8863) use indicator (Y,X,A,D)
     
07 02-05 Literal
07 07-15 First Child SSN per return (display only)
07 17-25 First Child SSN corrected
07 28-31 First Child Name Control
07 34-41 First Child Date of Birth (display only)
07 43-50 First Child Date of Death (display only)
07 53 First Child EITC qualifying child use indicator
     blank = not used
     Y = Claimed on original return
     x = Disallowed
     A = Added on 1040X
     D = Deleted on 1040X
07 58 First Child Dependent use indicator (Y,X,A,D)
07 63 First Child Child Tax Credit use indicator (Y,X,A,D)
07 68 First Child Child Care Credit use indicator (Y,X,A,D)
07 73 First Child Education use indicator (Y,X,A,D)
07 78 First Child Adoption Credit use indicator (Y,X,A,D)
07 73 First Child Education Credit (Frm 8863) use indicator
     
8-12   Repeat of Line 7 for up to 6 children
     
14 02-14 Literal
14 18-21 Category Code
14 28-40 Literal
14 42-46 EIC Claimed Amount
14 50-57 Literal
14 59 Schedule C indicator
15 03 Selection Entry (A = Add)
15 05-12 Date of new amended return
15 14-28 Literal
15-18 31-70 Additional messages if applicable
     QC Case, follow IRM
     FS Case, follow IRM
     Open AIMS present, follow IRM proced
     Recert Ind present - follow IRM proced
     IMFOL Entity data not found for account
     IMFOL Taxmod data not found for account
     Combat zone case. Follow IRM procedures
     Prior Year, Possible Statue - Follow IRM
     Math error, follow IRM
     Possible RECON case, follow IRM
     
16 03 Section entry (V=view, C=change, D=Delete)
16 05-12 Date of latest adjustment (entry field)
16 14-17 Category code of latest adjustment
     
17-19 03 Section entry (V=view)
17-19 05-12 Date of 2nd, 3rd, 4th prior adjustment (newest first)
17-19 14-17 Category code of prior adjustment
21 1-15 REPEATER YYYYMM
24 01-80 Error message (after transmit)
     INVALID DATE ENTERED
     ONLY VIEW ALLOWED
     DATE TOO OLD OR NEW
     INVALID REQUEST
     CANNOT PROCESS MULTIPLE REQUEST
     NO ACTION ENTERED
     CANNOT MODIFY RECORD – TC424 ALREADY SENT
     DATABASE ACCESS ERROR (CODE) (ERROR CONDITION)
     DDBCK REQUIRES AN EDITED TIN
     INVALID MFT ENTERED
     INVALID TAX PERIOD ENTERED
     REQUEST COMPLETE, UPDATE SKIPPED
     INVALID PAGING REQUEST
     INVALID PAGE NUMBER
     POSTED RETURN NOT FOUND FOR (TAXPERIOD)
     DATABASE UNAVAILABLE, PLEASE TRY LATER

Exhibit 2.4.58-3  (01-01-2007)
Command Code DDBCK Return Update Screen

This image is too large to be displayed in the current screen. Please click the link to view the image.
Line Position Description
01 01–05 Command Code: DDBCK
01 07-18 Primary SSN (edited SSN)
01 19-26 MFT & Tax Period
     
03-12   (Same as DDBCK return summary screen)
     
13 04-21 Literal
13 18-21 Amount of EITC claimed
13 22 Category Code
     X (EICX) = Adjustment from amended return or 1040X
     C (EICC) = Adjustment from TP correspondence
     P (EICP) = Adjustment from TP phone call
     N (EICN) = Adjustment, non EIC related
13 28-40 Literal
13 42-45 Claim amount on 1040X
13 51-58 Literal
13 60 Schedule C indicator (Y= Yes, N= No)
     
15 11-26 Literal
15-18 31-70 Additional prompts if applicable:
     CH# AGE>19. IS QC A STUDENT?
     CH# AGE>19. IS QC DISABLED?
     CH# AGE > 24. IS QC DISABLED?
     
16 2-10 Literal
16 11-17 Original AGI before adjustment
16 20-26 Adjustment amount to AGI
     
17 2-10 Literal
17 14-17 Original EIC amount
17 22-26 Adjustment amount to EIC
     
24 1-80 Validation error messages
     INVALID FILING STATUS
     INVALID CATEGORY CODE
     ENTER Y OR N
     ENTER A(ADD) OR D(DELETE)
     INVALID SSN
     NO SSN ENTERED FOR ADD
     MORE THAN 2 CHILD CLAIMED FOR EIC
     MORE THAN 2 CHILD FOR CHILD CARE CR
     MORE THAN 6 SSN FOR EDUCATION CR
     INVALID CLAIM AMOUNT
     INVALID EIC AMOUNT
     USAGE NOT ENTERED FOR NEW SSN
     ADDING EIC, BUT NO EIC ENTERED
     INVALID, NET EIC AMOUNT IS < 0
     MATH ERROR 653 NOT PRESENT FOR EICC
     INVALID EIC AMOUNT
     UNABLE TO VALIDATE TIN/NC ON CFOL, TRY LATER
     INVALID CHILD - BIRTH YEAR

Exhibit 2.4.58-4  (01-01-2007)
Command Code DDBCK Return Update Screen - Sch C

This image is too large to be displayed in the current screen. Please click the link to view the image.
Line Position Description
1 01–05 Command Code: DDBCK
1 07–17 Primary SSN Number (Edited SSN)
1 18 Validity Digit (blank or * only)
1 19-26 MFT & Tax Period of claim
     
3 11-26 Literals
3 44-72 Literals
     
4 2-10 Literal
4 11-17 Original AGI before adjustment
4 20-26 Adjustment amount to AGI
4 44-53 Literal
4 55-61 Original Sched C Gross Receipt amount
4 64-70 Corrected Sched C Gross Receipt amount
     
5 2-10 Literal
5 14-17 Original EIC before adjustment
5 55-61 Original Sched C cost of goods sold
5 64-70 Correct Sched C cost of goods sold
     
6 40-53 Literal
6 55-61 Original Sched C home office expense
6 64-70 Corrected Sched C home office expense
     
7 44-53 Literal
7 55-61 Original Sched C net profit
7 64-70 Corrected Sched C net profit
     
8 2-10 Literal
8 11-17 Original wages before adjustment
8 20-26 Adjustment amount to wages
     
24 1-80 Validation Error Messages
     INVALID AMOUNT
     NO SCHEDULE C DATA ENTERED
     DDBNECXX READ ERROR

Exhibit 2.4.58-5  (01-01-2007)
Command Code DDBCK Validation Result Screen

This image is too large to be displayed in the current screen. Please click the link to view the image.
Line Position Description
01 01–05 Command Code: DDBCK
01 07–18 Edited SSN
01 19-26 MFT & Tax Period
     
03-13   (SAME AS RETURN UPDATE SCREEN)
     
14 1-18 Literal
     
15 11-14, 22-25,  
  33-36,44-47,  
  55-58, 66-69 Literal for additional spouse/child claimed
     
16 2-9 Literal
16 11-20, 22-31,  
  33-42,44-53,  
  55-64, 66-73 TIN / Name Control validation results
     OK
     INVLD SSN  (Invalid SSN)
     INVLD NC  (Invalid Name Control)
     
17 2-9 Literal
17 11-20, 22-31,  
  33-42,44-53,  
  55-64, 66-73 Date of birth, Date of death check results
     OK
     -  (Skipped due to other validation error)
     CCC AGE>12 (Child care credit child over age 12)
     CTC AGE>16 (Child tax credit child over age 16)
     EIC AGE>19 (EIC child over age 19)
     EIC AGE>24 (EIC child over age 24)
     DECD (Died before start of tax year)
     
18 2-9 Literal
18 11-20, 22-31,  
  33-42,44-53,  
  55-64, 66-73 DUPTIN check results
     OK
     -  (Skipped due to other validation error)
     DUP xxxxx  (duplicate use of SSN)
     N/A LATE FILED RETURN
     
19 2-9 Literal
19 11-20, 22-31,  
  33-42,44-53,  
  55-64, 66-73 FCR check results
     OK
     -  (Skipped due to other validation error)
     NO FCR  (No FCR record present)
     CERTIFIED  (Already Certified)
     NonCUST T4  (Rule 1 - Non Custodial Title 4D)
     NonCUST N4  (Rule 2 – Non Custodial Non Title 4D)
     3RD PTY T4  (Rule 3 – Third Party Title 4D)
     3RD PTY N4  (Rule 4 – Third Party Non Title 4D)
     
20 44-56 Literal
20 58-75 List of rules fired
     
21 08-60 Literal
     (RE)VALIDATION COMPLETED. NO PROBLEMS FOUND
     (RE)VALIDATION FAILED. REJECT/DISALLOW CLAIM
     (RE)VALIDATION FAILED. REJECT/DISALLOW n CHILD
     (RE)VALIDATION COMPLETED. PLAN MET
     (RE)VALIDATION COMPLETED.
     (RE)VALIDATION COMPLETED. COMBAT ZONE ACCEPT AS FILED
     
22 10-31 Literal
     PROCESS UPDATES (Y/N)?
     DUPTIN UPDATED
22 33 Reply for updating DUPTIN
     
23 10-45 Literal
     OK TO INPUT ADJ54 IF ELIGIBILITY MET
     OK TO INPUT ADJ54 IF ELIGIBILITY MET, ENTER REASON CODE 103
     OK TO INPUT ADJ54 IF ELIGIBILITY MET, FOLLOW IRM
     SELECTED, DDBCK REROUTE TO EITC
     SELECTED, DDBCK REROUTE TO EITC, POSSIBLE CITIZENSHIP ISSUE
     SEND AS CATA: POSSIBLE CITIZENSHIP CASE
     SELECTED, DDBCK REROUTE TO EITC BSC
     SELECTED, DDBCK REROUTE TO EITC PSC
     SELECTED, DDBCK REROUTE TO EITC BSC (9A OR 10A)
     SELECTED, DDBCK REROUTE TO EITC PSC (9A OR 10A)
     SEND AS CATA - NO FCR
     SELECTED, DDBCK REROUTE TO EITC
     QC CASE – FOLLOW IRM
     FS CASE. FOLLOW IRM
     FS CASE. REROUTE TO EXAM KCSC
     POSSIBLE STATUTE OF LIMITATIONS, FOLLOW IRM PRIOR TO SENDING AS CAT A
     FS JOINT TO SEPARATE AFTER THE DUE DATE. FOLLOW IRM
     FOLLOW IRM UNSUBSTANTIATED MATH ERROR PROCEDURES
     ACCEPT AS FILED, OK TO INPUT ADJ54
     SEND AS CATA - SCH C
    COMBAT ZONE CASE - FOLLOW IRM PROCEDURES
     
24 1-40 Error Message / Response Text
24 45-55 Page information
24 59-68 Paging command

Exhibit 2.4.58-6  (01-01-2007)
Command Code DDBCK Validation Result Screen Pg 2

Description: Second page of validation result.

This image is too large to be displayed in the current screen. Please click the link to view the image.
Line Position Description
01 01–05 Command Code: DDBCK
01 07–18 Edited SSN
01 19-26 MFT & Tax Period
     
03-08   (Same as return update screen sch C)
     
9 40-66 Literal
9 67-69 Schedule C filter condition if any
     
11 01-12 Literal
     
12-22 02-05 Literal
12-22 07-09 Rule fired (1,2,3,4,5x,6x,7x,11,12,16x)
12-22 11-12 Literal
12-22 14-17 Person breaking the rule (PRIM/SECD/CH1-CH6)
12-22 20-29 Rule explanation
     
24 45-55 Paging information
24 59-68 Paging command

Exhibit 2.4.58-7  (01-01-2007)
Command Code DDBCS Selection Setup Screen

Initial DDBCS request to display return data.

This image is too large to be displayed in the current screen. Please click the link to view the image.
Line Position Description
01 01–05 Command Code: DDBCS
01 07–21 Command Code parameter
     
03 04-49 Literal
     
05 07-50 Formatted plan volume update request
     
06 07-32 Formatted cutoff score update request
     
08 04-39 Literal
08 41-43 Current cutoff score
     
09 04-34 Literal
09 36-41 Current processing cycle
09 42-65 Literal
09 68-76 AIMS opening date
     
11 04-22 Literal
12 16-45 Literal
     
13-23 06-11 Cycle
13-23 16-19 Plan volume (AR)
13-23 23-26 Selected count (AR)
13-23 33-36 Plan volume (OR)
13-23 40-43 Selected count (OR)
     
24 01-40 Message

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