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Contractor Confidential - CC
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Glossary of terms relating to file structure phase activities and file categories
Descriptions of 91.00 - 91.99 | SRC Folder Code HZ/SF/CM/CC | NARA General Records Schedule N1-412-94-3/4 |
Definition
These are EPA contractor costs containing detailed confidential information
not releasable to the public (i.e., labor rate, fee calculations).
These are documents relating to EPA's dealing with its contractors. Because
of the rate information contained in these documents, they are not releasable
under the Freedom of Information Act (FOIA). It would be an unfair
advantage for one contractor to know what another contractor bids on a
job. Correspondence related to contract issues that include detailed
cost information should be coded to this phase; but, if the correspondence
relates to any of the more specific topics in this section, code it to
that number. Also, correspondence related to premature cancellation
of a contract should be coded to this phase.
SDMS Keyword (Click on keyword to see description)
91.02 Contract
Award with Cost Information
91.07 Contract
Close-Out Documents
91.01 Contract
Proposal with Cost Information
91.05 Cost
Estimates during Design
91.09 Deliverables
91.10 General Correspondence
91.06 Technical
Progress Reports with Cost Information
91.04 Voucher
Information (Including EPA Form 1900-55 Invoices)
91.08 Work
Assignment Close-Out Documents
91.03 Work
Assignment Initiation and Amendments
91.99 Other
SDMS Keyword Description
91.01 Contract
Proposal with Cost Information
This is a proposal for work to be performed that include costs. File
workplans submitted by EPA contractors here if they include detailed cost
information.
91.02 Contract
Award with Cost Information
These are documents related to the awarding of a contract for
work to be performed that include costs.
91.03 Work
Assignment Initiation and Amendments
These are documents related to a work assignment for work to be
performed that include costs. File workplans submitted by EPA contractors
here if they include detailed cost information.
91.04 Voucher
Information (Including EPA Form 1900-55 Invoices)
These are actual invoices for work performed.
91.05 Cost
Estimates During Design
These are estimates of cost made by the contractor during the
design phase of remedial work.
91.06 Technical
Progress Reports with Cost Information
This is the monthly progress report which consists of technical
information related to the work performed as well as cost for that work. The costs are protected from release.
91.07 Contract
Close-Out Documents
These are the documents submitted at the time the contract is
closed. They relate to ending the contract.
91.08 Work
Assignment Close-Out Documents
These are the documents submitted at the time the work assignment
is closed.
91.10 General Correspondence
Any correspondence including letters, memoranda, notes, and record of communications
generated or received by the EPA.
91.99 Other
If the needed keyword is not available, code to 91.99.