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Operations & Maintenance - OM
AF | AS | BR | CL | CR | DL | DO | DP |
EM | ER | FE | FI | GU | HE | HI | LG |
LP | NA | ND | NL | NM | NP | OF | OM |
OP | RA | RD | RI | RR | RT | SA | WP |
Confidential Documents | |||||||
BC | CC | DC | FC | LC | NC | PC | SC |
Glossary of terms relating to file structure phase activities and file categories
Descriptions of 25.00 - 25.99 | SRC Folder Code HZ/SF/RE/OM | NARA General Records Schedule N1-412-99-23 |
Definition
An Operation & Maintenance (OM) file is opened when the final close-out report is accepted and is closed at deletion. There is a long-term monitoring process following remediation and OF period, generally from five years to thirty years. This file concerns activities at a site after a response action occurs, to ensure that the cleanup or containment system is functioning properly. The state is usually responsible for monitoring the OM phase which can last for 30 years or more. EPA hands responsibility to the state by a formal letter.
SDMS Keyword (Click on keyword to see description)
25.03
Five-Year Reviews
25.06 General Correspondence
25.04 Operation
& Maintenance Reports
25.05 Sampling
and Analysis
25.02 Technical
Progress Reports
25.01 Workplan
/ Amendments
25.99 Other
25.01 Workplan
/ Amendments
A
workplan outlines the approach for studies or activities as submitted
by those responsible for undertaking the work for OM. There is
generally a draft submitted for review and comments, and then a final.
Following final approval of the workplan, amendments are used to change
what was originally designated or agreed upon. Workplans can include
plans for Sampling Plans, the Health and Safety plan, QA/QC plans, etc.
If the workplan is for an EPA contractor and includes detailed cost
information the entire workplan should be filed in Contractor
Confidential (CC) [91.01].
25.02 Technical
Progress Reports
These
are routine progress or monitoring reports generated during the OM phase.
25.03 Five-Year
Reviews
This
is a report of the inspection conducted each five years during the OM
phase to ensure that the site remains protective of human health and
the environment.
25.04 Operation
& Maintenance Reports
These
are other reports or special studies generated during the OM phase.
25.05 Sampling
and Analysis
These are any reports summarizing raw data related to any samples
taken at the site and sent to a laboratory for analysis during the OM
phase.
25.06 General Correspondence
Any correspondence including letters, memoranda, notes, and record of communications
generated or received by the EPA.
25.99 Other
If
the needed keyword code is not available, code to 25.99.