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Cost Documentation, Releasable - DP
AF | AS | BR | CL | CR | DL | DO | DP |
EM | ER | FE | FI | GU | HE | HI | LG |
LP | NA | ND | NL | NM | NP | OF | OM |
OP | RA | RD | RI | RR | RT | SA | WP |
Confidential Documents | |||||||
BC | CC | DC | FC | LC | NC | PC | SC |
Glossary of terms relating to file structure phase activities and file categories
Descriptions of 37.00 - 37.99 | SRC Folder Code HZ/SF/CR/DP | NARA General Records Schedule N1-412-94-3/5 |
Definition
These are redacted (public) costs for site remediation activities assembled
by an EPA Financial Officer. This package includes cost summaries
with backup documentation for costs incurred for work performed at a site.
Often there are several Cost Documentation packages each covering a different
time period or type of cost. The Cost Documentation, Releasable
(DP) phase is for the releasable redacted copy. There should be
nothing but the cost documentation package in this phase. Correspondence
related to this topic should be filed in Enforcement,
General Correspondence [33.07]. Redacted costs block out confidential
information, such as social security numbers, employee's home address
and telephone numbers.
SDMS Keyword
37.02
ATSDR
Cost Documentation Package
37.03
Contract Invoices
37.01
Cost Documentation Package Index
37.04
Cost Document Package
37.05
Cost Summary
37.14
General Correspondence
37.06
Interagency Invoices
37.07
Overnight Cost Documentation
37.08
SCORES Report (or SPUR Report, etc.)
37.09
State Backup Documentation
37.10
State Drawdowns
37.11
Timesheets
37.12
Travel Vouchers
37.13
Work Performed Documentation
37.99
Other
SDMS Keyword Description
37.01 Cost
Documentation Package Index
Each package should be described by a complete index. The
Index is filed as the first record in the file. When documents are
submitted to the Superfund Records Center as elements of a Cost Documentation
Package, they are to be filed together as received, and not removed from
that package and redistributed into other phases. Additionally,
records may not be removed from other phases and refiled into DP, or its
confidential corollary, Cost Documentation, Confidential
(DC). In the event that records must be duplicated in the DP or
DC phases, they should be tagged as copies and cross-referenced to the
original in the established phase.
37.02 ATSDR Cost Documentation Package
37.07 Overnight Cost Documentation
37.08 SCORES Report (or SPUR Report, etc.)
37.09 State Backup Documentation
37.13 Work Performed Documentation
37.14 General Correspondence
Any correspondence including letters, memoranda, notes, and record of communications
generated or received by the EPA.
37.99 Other
If the needed keyword code is not available, code to 37.99.