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Remedial Action - RA
AF | AS | BR | CL | CR | DL | DO | DP |
EM | ER | FE | FI | GU | HE | HI | LG |
LP | NA | ND | NL | NM | NP | OF | OM |
OP | RA | RD | RI | RR | RT | SA | WP |
Confidential Documents | |||||||
BC | CC | DC | FC | LC | NC | PC | SC |
Glossary of terms relating to file structure phase activities and file categories
Descriptions of 23.00 - 23.99 | SRC Folder Code HZ/SF/RE/RA | NARA General Records Schedule N1-412-99-23 |
Definition
The
Remedial Action (RA) file opens when bids are opened and is closed when
the final RA or construction report is accepted. The RA phase implements
the remedy outlined during the Remedial Design (RD) phase and prepares
the site for long-term monitoring and maintenance. Note that each
operable unit may require its own RA set; separation of operable units
should be made upon consultation with the site management team.
Contractor documentation which contains material protected as Confidential
Business Information, or, due to the Privacy Act should not be included
within this category, unless redacted. Alternatively, contractor
reports may be designed to facilitate separation of progress reporting,
total hours, and total hours for that month from protected information.
The sections of the monthly progress reports containing detailed cost
information are filed in Contractor
Confidential [CC].
SDMS Keyword (Click on keyword to see description)
23.20 As
Built Drawing
23.12 Contractor
Selection Information
23.18 Final
Inspection
23.19 Final
Remedial Action Report
23.24 General
Correspondence
23.22 Manifest
/ Chain of Custody
23.01 Monthly
Site Status Summary (unless confidential)
23.23 Natural Resource Trustee [Moved
to RT phase]
23.14 PRP
Deliverable
23.17 Pre-Final
Inspection
23.11 Proposal
and Bid
23.21 Review
Approval
23.06 Sampling
and Analysis Done by EPA
23.09 Sampling
and Analysis Done by Others than EPA, PRP, or State
23.08 Sampling
and Analysis Done by PRP
23.07 Sampling
and Analysis Done by State
23.15 Schedule
23.10 Statement
of Work
23.02 Technical
Progress Report, EPA Contractor
23.05 Technical
Progress Report, Oversight Contractor
23.04 Technical
Progress Report, PRP Contractor
23.03 Technical
Progress Report, State Contractor
23.16 Trial
Burn
23.13 Workplan
and/or Amendment
23.99 Other
23.01 Monthly
Site Status Summary (unless confidential)
This is the
monthly summary of work done on the site prepared by the Remedial Project
Manager (RPM) during the RA phase.
23.02 Technical
Progress Report, EPA Contractor
These
are the monthly progress reports or other reports required of the EPA
contractor doing work during the RA phase. These reports cover the
technical information about work performed. If the report includes
detailed cost information, the confidential information should be filed
in the Contractor Confidential (CC) under the keyword
code 91.04, Technical Progress Reports.
23.03 Technical
Progress Report, State Contractor
When
the state is doing the Remedial Action under a Cooperative Agreement,
they often provide EPA with a copy of their contractor's monthly progress
report. This report details the technical work performed, community
relations activities, change orders, problems encountered, projected work
for the next period, and daily reports.
23.04 Technical
Progress Report, PRP Contractor
When
the contractor is hired directly by the PRP to do Remedial Action work,
a monthly progress report must be submitted to EPA. This report
details work performed, community relations activities, change orders,
problems encountered, projected work for the next period, and daily reports.
23.05 Technical
Progress Report, Oversight Contractor
These
are any formal reports filed by EPA's oversight contractor about the Remedial
Action work being performed by the PRP or their contractor.
23.06 Sampling
and Analysis Done by EPA
These
are reports summarizing raw data related to any samples taken at the site
by EPA or their contractors and sent to the Contract Lab Program (CLP),
EPA Lab, ARC Lab, etc. for analysis during the Remedial Action
phase. Sampling and Analysis Data is stored In house until QA/QC
done, then sent to off-site storage; only transmittals, analytical summaries,
and chain-of-custody forms should be placed in the phase/activity file.
Target sheets with the accession numbers of the boxes containing full
packages should be placed with copied documents. The entire packages
should remain intact for off-site storage.
23.07 Sampling
and Analysis Done by State
These
are reports summarizing raw data related to any samples taken at the site
by the state or their contractors for analysis during the Remedial Action
phase. Sampling and Analysis Data are stored in-house until QA/QC done,
then sent to off-site storage. Only transmittals, analytical summaries,
and chain-of-custody forms should placed in the phase/activity site file.
Target sheets with the accession numbers of the boxes containing full
packages should be placed with copied documents. The entire packages
would stay intact for off-site storage.
23.08 Sampling
and Analysis Done by PRP
These
are reports summarizing raw data related to any samples taken at the site
by the PRP or their contractors during the Remedial Action phase.
Sampling and Analysis Data are stored in-house until QA/QC done, then
sent to off-site storage; only transmittals, analytical summaries, and
chain-of-custody forms should be placed in the phase/activity file.
Target sheets with the accession numbers of the boxes containing full
packages should be placed with the copied documents. The entire
packages would stay intact for off-site storage.
23.09
Sampling and Analysis Done by Other than EPA, PRP, or State
These
are reports summarizing raw data related to any samples taken at the site
during the Remedial Action phase by some party other than EPA or the PRP
or their contractors. This could be sampling done by the state or
local government, environmental green groups, etc. Sampling
and analysis data are stored in-house until QA/QC done, then sent to off-site
storage. Only transmittals, analytical summaries, and chain-of-custody
forms should be placed in the phase/activity file. Target sheets
with the accession numbers of the boxes containing full packages should
be placed with the copied documents. The entire package should remain
intact for off-site storage.
23.10 Statement
of Work
This
is an EPA document outlining work to be performed. This is the technical
direction from the EPA. Also included is an Independent Government
Cost Estimate (IGCE) of the time and costs for each task. If includes
confidential information, redact and file unredacted original in Contractor
Confidential [CC ].
23.11 Proposal
and Bid
This
is the documentation submitted by prospective contractors containing their
cost estimate and qualifications to construct the project. These
are sealed bids that are opened publicly at a certain place, date, and
time.
23.12 Contractor
Selection Information
These
are any documents related to the selection of a contractor including
information about the qualifications of the contractor and EPA approval
as specified in the Consent Decree for a PRP contractor.
23.13
Workplan and/or Amendment
A workplan outlines the approach
for activities as submitted by those responsible for undertaking the work
for RA. There is generally a draft submitted for review and comments
and then a final. Following final approval to the workplan, amendments
are used to change what was originally designated or agreed upon.
Workplans can include plans for sampling plans, the Health and Safety
plan, Contingency plan, QA/QC plans, etc. If the workplan
is for an EPA contractor and includes detailed cost information the entire
workplan should be filed in Contractor Confidential
- Cost Proposals [91.01].
23.14
PRP Deliverable
These are any reports submitted by the
PRP under the terms of the Consent Decree or Administrative Order on Consent.
23.15 Schedule
This
is the timetable or agenda for the work to be done by the contractor.
This could be a time line, Grant, Critical Path Method (CPM), or similar
chart.
23.16 Trial
Burn
Test
or trial of the incineration equipment or system to ensure that it is
operating properly.
23.17 Pre-final
Inspection
This
is an inspection conducted by the EPA or the lead agency to determine
that the contractor(s) have constructed the remedy in accordance with
design plans and specifications. Documentation of this inspection
can include a letter report of the inspection and a punch list of minor
items to be corrected by the contractor.
23.18 Final
Inspection
A
walk-through inspection conducted at the completion of construction by
the lead agency (EPA, State, or other federal agency).
23.19 Final
Remedial Action Report
After
the final inspection, a final RA report is submitted by the contractor
within 60 days. This report includes a brief description of the
Statement Of Work (SOW), certification that the work was performed, an
explanation of any modifications to the original plans, and certification
that the remedy is operational and functional.
23.20 As
Built Drawing
This
is a set of drawings which would be included as part of the final RA report
detailing the construction as completed and drawings of what was actually
constructed.
23.21 Review
Approval
The
bids are reviewed to determine that the bidder is both responsive to the
requirements and is responsible (or has the capability and experience
to perform the work).
23.22 Manifest
/ Chain of Custody
These
are documents that track the movement of hazardous wastes from one point
to another. Usually each manifest or chain of custody is for a truck
load and shows type and weight of waste transported from the site
to a disposal facility.
23.24 General
Correspondence
This
is a general file which contains technical correspondence (could be EPA,
State, or PRP and contractor correspondence depending on the site).
23.99 Other
If
the needed keyword code is not available, code to 23.99.