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Enforcement, Accounts - NA

AF AS BR CL CR DL DO DP
EM ER FE FI GU HE HI LG
LP NA ND NL NM NP OF OM
OP RA RD RI RR RT SA WP
Confidential Documents
BC CC DC FC LC NC PC SC

Glossary of terms relating to file structure phase activities and file categories

Descriptions of 36.00 - 36.99 SRC Folder Code HZ/SF/EN/NA NARA General Records Schedule  N1-412-94-3/6

Definition

These are non-confidential documents relating to payments made to the EPA under enforceable agreements, including consent decrees.  The Agency records the response costs as Superfund accounts receivable when a consent decree, judgment or administrative order is entered or a demand for payment is issued. Based on time frames set forth in the agreement, the debtor, generally a PRP, has a certain period of time in which to pay the accounts receivable. When a Superfund accounts receivable becomes overdue, the EPA works with the Department of Justice to collect the debt.


SDMS Keyword (Click on keyword to see description)

36.03  Bills or Invoices
36.04  Copies of Proof of Payments
36.02  Demand / Billing Letters
36.01  Excerpts from AOC or CD With Payment Provision
36.05  General Correspondence

36.99  Other


SDMS Keyword Description

36.01 Excerpts from AOC or CD With Payment Provision
This is a copy of the excerpt from the AOC or CD that discusses payments to be made by the PRP(s).

36.02 Demand / Billing Letters
This is a letter from EPA to the PRP(s) requesting payment for work on a site.  The file location for demand letters to PRPs is NP.

36.03 Bills or Invoice
This is a copy of the actual invoices sent to the PRP(s) by EPA for work performed on the site and any backup documentation.

36.04 Copies of Proof of Payments
This is a copy of the check from the PRP(s) to EPA for payment of work performed on the site.

36.05 General Correspondence

36.99 Other
If the needed keyword code is not available, code to 36.99.

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