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APPROVED INTERPRETATION GUIDANCE FOR DOE M 232.1-1A

This guidance is provided to establish uniform and consistent interpretations of the requirements in DOE M 232.1-1A, Occurrence Reporting and Processing of Operations Information. It is intended that this page will be a living page, and that new interpretations will be added on a frequent basis as new issues are identified and approved. Continuous input from Facility Managers, Facility Representatives, Program Managers, and other interested stakeholders is needed to ensure ongoing improvement in the consistency in the reporting of occurrences. Consistent reporting complex-wide is essential for conducting meaningful analyses to identify positive and adverse trends. Identification of an adverse trend is the first step in correcting the trend.

The items below are intended to provide guidance using actual examples wherever possible to illustrate the intent. The following approved interpretations follow the same sequence as the reporting requirements and criteria in DOE M 232.1-1A.

 
Section 3. APPLICABILITY
  c. Exclusions
  (2) Power Marketing Administrations

Section 4.2 SECRETARIAL OFFICERS
  e. FR delegated authority to approve Off-Normals and initiate Roll-Up reports

Section 5.4 WRITTEN NOTIFICATION REPORT
  Submit by close of the next business day

Section 5.5 OCCURRENCE INVESTIGATION AND ANALYSIS
  b. Continuation of an identified occurrence or a new event

Section 5.7 ROLL-UP OCCURRENCE REPORTS FOR OFF-NORMAL
OCCURRENCES
  1.Similar Occurrences Documented in Non-Finalized Occurrence Report
  Roll-Up report expectations
  Roll-Up into an occurrence report for another facility

Section 9.3 CATEGORIZATION OF OCCURRENCES BY GROUP
  Group 1 Facility Condition

  Subgroup C
Safety Status Degradation
  Potential USQ limiting facility operation

  Subgroup D
Loss of Control of Radioactive Material/Spread of Radioactive Contamination
  Contaminated instrument transported in an unregulated vehicle on site roads

  Subgroup F
Violation/Inadequate Procedures
  Lockout/tagout
  Required to be operable or in operation
  Adverse effects on performance, safety, or reliability


Subgroup G
Oversight Activities
  Additional Nature of Occurrence code for oversight activities

  Subgroup H
Operations
  Ventilation on a vessel or tank containing radioactive waste
  Weather causing serious disruption of facility activities
  Procedure requires equipment shutdown

  Group 2 Environmental
  Subgroup E
Environmental Agreement/Compliance Activities
  Reporting to outside agencies

  Group 3 Personnel Safety
  Subgroup A
Occupational Illness/Injuries
  Personnel exposure to hazardous materials

  Group 4 Personnel Radiological Protection
  Subgroup A
Radiation Exposure
  Exposure that exceeds an expected exposure

  Subgroup B
Personnel Contamination
  Difference between protective clothing and personal clothing

  Group 5 Safeguards and Security
  Subgroup A
Criminal Acts
  An envelope suspected of being a letter bomb

  Subgroup C
Substance Abuse
  Employee determined to be unfit for duty

  Group 6 Transportation
  Contaminated instrument transported in an unregulated vehicle on site roads

  Group 10 Cross-Category Items
  Subgroup B
Near Miss Occurrences
  A near miss to Group 3.A - Occupational Illness/Injuries

  Subgroup C
Potential Concerns/Issues
  Contaminated instrument transported in an unregulated vehicle on site roads
  Additional nature of occurrence code for Type A or B investigation

Section 10 INSTRUCTIONS FOR COMPLETING AN OCCURRENCE REPORT
  10.2.A.(4) Facility Manager/Designee
  Properly identifying the Facility Manager/Designee

  10.2.B.(10) Date and Time Occurrence Was Discovered
  Discovery date and time

  10.2.B.(20)-(22) Cause
  Cause codes for Roll-Up reports
   
 
This page was last updated on April 08, 2009
 
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