Resource Library - Policy
Dear Colleague Letters |
Action Transmittals |
Information Memoranda |
Code of Federal
Regulations
Dear Colleague Letters
DCL 05-01
Streamlined approval process for State Information
Technology (IT) projects that are subject to the requirements of the Advance
Planning Document (APD) process.
Part 74 to Part 92 DCL
This is a Dear Colleague letter that is being sent to all DHHS agencies impacted
by the transfer/consolidation of grants policy regulations from Part 74 to Part 92.
This DCL, which was cleared by both ACF and CMS Office of General Counsel, reaffirms
that the provisions of Part 95 are still in effect and that DHHS will follow its
long-standing procurement policies encouraging full and open competition to the
maximum extent feasible.
DCL-03-17
State Disbursement Unit (SDU) Payment Processing and Physical Security
- DCL [ HTML | Word ]
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Appendix:
Guide for Auditing State Disbursement Units
[ HTML |
Word ]
DCL-03-16
Guidance on Closing Out a Child Support State Systems Project -
Provides guidance to help determine whether to continue, or close, the APD for a
statewide Automated Child Support Enforcemnt System,
as well as the conditions that must be met for submission of a final or "close-out" APD.
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DCL [ HTML | Word ]
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Appendix:
Questions and Answers on Closing Out a Child Support State Systems Project
[ HTML | Word ]
DCL-OSS-97-02
A suggested format for
electronic data exchange between State Child Support Enforcement agencies
of revised and modified case numbers to allow for synchronization between
agencies of newly changed case numbers that no longer match the originally
assigned case numbers. It is strongly recommended to ensure the synchronization
of electronic data exchange formats between States.
Complete archive of OCSE Dear Colleague Letters
Action
Transmittals
OCSE-AT-06-03:
Policy Clarifications Relating to Planning, Design, Development, Installation, and
Operation of Automated Systems in the Title IV-D Child Support Enforcement Program.
This Action Transmittal (AT) sets forth Federal policy in the most frequently
questioned areas of automated system projects and clarifies areas where States
have frequently encountered problems and difficulties in interpreting Federal
regulations relating to those projects. This AT is being issued to bring up-to-date various
policy clarifications related to the acquisition and implementation of automated child
support systems. This AT supersedes OCSE-AT-90-11.
Please note that some OCSE web addresses have changed since the issuance of this AT -
Alternative Analyisis and Feasibility Study information is now at
http://www.acf.hhs.gov/programs/cse/stsys/dsts_plan_cba.html.
Cost Allocation information is now at
http://www.acf.hhs.gov/programs/cse/stsys/dsts_plan_ca.html.
OCSE-AT-00-07
This
Action Transmittal transmits the August 2000 update of the
PRWORA Certification Guide
OSSP-00-01
This Action Transmittal (AT) establishes procedures and new
criteria by which the Department of Health and Human Services (DHHS) will, on
a limited exception basis, consider approving Federal financial participation
(FFP) in State automatic data processing (ADP) equipment and services
acquisitions, when a State has failed to obtain DHHS prior written approval in
accordance with the requirements of 45 CFR Part 95, Subpart F.
OCSE-AT-99-08
Reduction of the Alternative Penalty for States That Fail to Meet
PRWORA Deadline - June 2, 1999. To inform States of the
availability of a reduction to the alternative system penalty based
on CSPIA performance measures.
OCSE-AT-99-03
APD
Guide Addendum - March 16, 1999. This Addendum to the State Systems
APD Guide is intended to provide additional guidance regarding the
new statutory and regulatory provisions related to statewide
automated child support enforcement systems. The original State
Systems APD Guide (September 1996) was developed by the Department
of Health and Human Services (ACF) in cooperation with the Health
Care Financial Administration. The purpose of the Guide was to help
States prepare Advance Planning Documents (APDs) and other related
procurement documents for information systems supporting the
operation of ACF programs.
Complete archive of OCSE Action Transmittals
Information Memoranda
OCSE IM-05-04
Use of Enterprise level Commercial Off-The-Shelf (COTS) Software
in Automated Human Services Information Systems.
OCSE IM-05-03
Optional Checklist for state and territories use in requesting an
exemption of prior approval for Information Technology acquisition documents
OCSE IM-05-02
- Relationship of Master Contracts for Acquisition of State Information Technology
Products or Services and Competition.
IM 93-01 - Security Guidelines
In order to assist States in meeting the security requirements of 45 CFR Part 95,
This guidance document provides a description of what we consider
appropriate for a State to address in its written security summary of findings and
determination of compliance with Part 95 requirements. This information is intended
as guidance and is not to be used as an outline or checklist. Each State's security
program is unique, possessing features necessitated by singular data processing
environments.
NOTE: Parts of this IM are obsolete. Revised rules at 45 CFR Part 95, subpart F,
published on July 31, 1996, eliminated the requirement for the reporting of state system
biennial reviews to HHS. However, this IM contains important information with regard to
state systems security which states may find useful.
Code of
Federal Regulations
Tribal Child Support Enforcement Programs - Final Rule
Final regulations to implement direct funding
to Indian Tribes and Tribal organizations under section 455(f) of the
Social Security Act.
45 CFR Parts 286, 302, 309 and 310.
Effective March 30, 2004
45 CFR Part 92
- Uniform Administrative Requirements For Grants And Cooperative
Agreements To State And Local Governments - This part establishes uniform
administrative rules for Federal
grants and cooperative agreements and subawards to State, local and
Indian tribal governments.
45 CFR Part 95
General Administration - Grant Programs (Public Assistance
and Medical Assistance)
45 CFR Part
307
Computerized Support Enforcement Systems
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