Introduction
The site,
https://secure.rrb.gov/employer, is an official United States
Government site intended for use by employers covered under the Railroad
Retirement and Railroad Unemployment Insurance Acts in filing service and
compensation reports with the Railroad Retirement Board and related activities.
The site is referred to as the Employer Reporting System (ERS.) The Railroad
Retirement Board (RRB) is taking all reasonable measures to ensure the security
of the information sent and received via the ERS site.
Transmission Security
RRB.gov/employer utilizes a secure transmission protocol (Secure Sockets
Layer – SSL) to provide encryption protection for the communication between your
computer and the server that RRB uses for the Employer Reporting Internet site.
You will note that the address to the site begins “https” rather than “http.”
This indicates you are connecting to a secure site using Secure Sockets Layer.
Authentication of User
The RRB uses a written application form to ensure that only authorized users
have access to the system. The application is signed by an authorized
representative of the employer and reviewed by the RRB. Once authorized, future
authentication is controlled by a logon and password. A logon, if used to file
forms, has the same status as a signature on a paper document.
Password Security
It is the responsibility of each individual to keep secure the password
supplied for the purpose of accessing the RRB employer site. In applying for
access, you agree not to share your password and to log onto the system only as
yourself. All individuals requiring access to the system should apply for their
own access. Users are responsible for all use of their password accounts. The
system will prompt you to change your password every 60 days. If you do not
access the system that often, you will be prompted to change your password upon
accessing the system but in no case will passwords remain active longer than 200
days.
Secure your PC
It is the responsibility of each individual to secure their personal
computers. When you step away from your computer, it is important to lock or
turn off your PC so that unauthorized persons cannot use your computer to
masquerade as you and gain illegal access.
Password Lockout
If you type your password incorrectly more than three times, you will be
temporarily locked out of the ERS system. If you are locked out or suspect that
your password may have been compromised, contact the password administrator at
(312)751-3307.
Password Termination
When an employee who has access to this system, leaves your company, notify
the RRB to terminate their access by completing Form BA-12. Mail the form
according to the instructions or fax to (312) 751-7190. If you suspect that an
employee is, or may become, a security problem, immediately call the password
administrator or contact: Quality Reporting Service Center
Railroad Retirement Board
844 North Rush Street
Chicago, Illinois 60611-2092
Phone: |
(312) 751-4992 |
Fax: |
(312) 751-7190 |
E-mail: |
QRSC@rrb.gov |
Experience Rating
Specialist: |
(312) 751-4550 |
The RRB has the capability to lock
out users on a temporary or permanent basis.
Session Timeout
For security reasons, a session will not remain open indefinitely. Twenty
minutes of inactivity will result in an open session being deleted. Any data
entered to a screen but not “updated” or “approved” depending on the options for
that screen, will be lost when a session is deleted.
Privacy and Law Enforcement
Investigations
The RRB is committed to protecting privacy. Any personal information you
provide as part of the application process will be used only for the purposes
described. Your logon and password control confidentiality of employer data by
making available only information you are authorized to receive. System
administrators will not read files unless absolutely necessary in the course of
their duties, and will treat the contents of those files as private information
at all times.
The ERS system maintains statistical information concerning network traffic
flow and volume including date, time, Internet protocol, type of browser and
operating system. We do not collect personal information about you just because
you visit the site. An attempt to identify individual users will be made if, and
only if, illegal behavior is suspected. See “Law enforcement investigations.”
For site security purposes, we have software that can identify users. If
illegal behavior is suspected, this software could be used to:
- trace the source of an attack designed to disrupt the site,
- trace the source of an unauthorized attempt to modify information stored on
this system, or
- prove whether fraud has occurred in connection with a law enforcement
investigation.
Use of this system constitutes consent to such tracing and auditing.
Unauthorized of Fraudulent Use
Any person who knowingly and willingly
- makes any representation that is false
a. to obtain information from RRB records and/or,
b. intended to deceive the RRB as to the true identity of an individual; or
- obtains unauthorized access and/or modifies information on this site, could be punishable by a fine or imprisonment, or both.
Cookies
This site uses temporary session “cookies” to give you a single,
uninterrupted session when you are online. This allows you to move from one
secure section to another without having to re-enter your logon and password. We
do not use persistent “cookies” which are permanent files placed on a visitor’s
site to allow a Web site to monitor a visitor’s use of the site. To the extent
we use any cookies; they expire and are immediately deleted no later than the
closing of the Web browser.
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