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PART 1215 -
CONTRACTING BY NEGOTIATION
SUBPART
1215.2--SOLICITATION
AND RECEIPT OF PROPOSALS AND INFORMATION
1215.207
Handling proposals and information.
(a) Offeror’s
proposals and information received in response to a request for information
shall be marked as required by TAM 1203.104-4, as applicable.
(b)
Proposals may be released outside the Government whenever it is the only means
of receiving the most competent technical and/or management evaluation
available.
SUBPART 1215.4--CONTRACT PRICING
1215.404 Proposal analysis.
1215.404-470
Payment of profit or fee.
The
contracting officer shall not pay profit or fee on undefinitized contracts or
undefinitized contract modifications. Any profit or fee earned shall be paid
after the contract or modification is definitized.
SUBPART 1215.6--UNSOLICITED PROPOSALS
1215.602 Policy.
DOT's
policy encourages submission of new and innovative ideas that will support
DOT's mission. Through the various Operating Administrations (OAs), DOT is
responsible for transportation safety improvements, international
transportation agreements and the continuity of transportation services in the
public interest.
1215.603 General.
DOT will
accept unsolicited proposals from any entity for review and consideration.
However, DOT will not pay any costs associated with the preparation of these
proposals. Proposals that do not meet the definition and applicable content and
marking requirements of (FAR) 48 CFR 15.6 will not be considered under any
circumstances and will be returned to the submitter.
1215.604 Agency points of
contact.
(a) The
DOT does not have a centralized location to receive unsolicited proposals. The
type of effort submitted in the proposal determines which DOT OA should receive
and evaluate the proposal.
(b)
Unsolicited proposals should be submitted to the responsible OA contracting
office for appropriate handling. Specific information concerning the mission of
each DOT OA is available on the worldwide web at http://www.dot.gov. Prospective contractors are urged to contact
these contracting/procurement offices prior to submitting a proposal to ensure
that the unsolicited proposal reaches the correct contracting office for
action. This action will reduce unnecessary paperwork and wasted time for both
the Government and the prospective contractors.
1215.606 Agency procedures.
(a) The
Chief of the Contracting Office is responsible for establishing procedures for
controlling unsolicited proposals received in the contracting office. Within
ten working days after receipt of an unsolicited proposal, the contracting
office shall review the proposal and determine whether the proposal meets the
content and marking requirements of (FAR) 48 CFR 15.6. If the proposal does not meet these
requirements, it shall be returned to the submitter giving the reasons for
noncompliance.
(b) The
OA contracting office is the designated point of contact for receipt and
handling of unsolicited proposals.
Persons within DOT who receive unsolicited proposals, such as technical
personnel, shall forward the document to their responsible contracting office.
1215.606-1 Receipt and initial
review.
(a) The
agency contact point must make an initial review determination within seven
calendar days after receiving a proposal.
(b) If
the proposal meets the requirements at (FAR) 48 CFR 15.606-1(a), the agency
contact point must acknowledge receipt within three calendar days after making
the initial review determination and advise the offeror of the general
timeframe for completing the evaluation.
(c) If
the proposal does not meet the requirements of (FAR) 48 CFR 15.606-1(a), the
agency contact point must return the proposal within three calendar days after
making the determination. The agency point of contact must inform the offeror,
in writing, of the reasons for returning the proposal.
1215.606-2 Evaluation.
(a)
Comprehensive evaluations should be completed within sixty calendar days after
making the initial review determination. If additional time is needed, then the
agency contact point shall advise the offeror accordingly and provide a new
evaluation completion date. The evaluating office must neither reproduce nor
disseminate the proposal to other offices without the consent of the
contracting office from which the proposal was received for evaluation. If
additional information from the offeror is required by the evaluating office,
the evaluator must convey this request to the responsible contracting office.
The evaluator shall not directly contact the proposal originator.
(b) If the evaluator recommends acceptance of
the proposal, the responsible contracting officer shall ensure compliance with
all of the requirements of (FAR) 48 CFR 15.607.