Health Care & Other Facilities Construction Awards

Change of Scope

Approval of a request for a change of scope to the Notice of Grant Award (NGA) must take place before the following is to occur:

• new location;
• major redesign (e.g., a change in the number of floors or square footage);
• a change in the primary purpose of the project; or
• major (greater than 10 percent) change in the total budget cost.

If you are proposing a change of scope to your project, please contact the Program Office immediately for documentation submission requirements. The following items listed below are usually needed to process a change of scope:

1. A revised SF 424c (Budget Page) from the Grant Application Form PHS-5161 (Acrobat/pdf)
2. A revised budget narrative (a line-by-line explanation of the SF 424c)
3. A detailed narrative describing the reason for the change in scope
4. Revised timeframes
5. Revised non-Federal share documentation
6. Revised itemized equipment list
7. Revised schematic drawings
8. Information regarding the property (title/lease documentation)
9. A revised environmental analysis checklist
10. Historic preservation documentation (Section 106 Review Process)

Please note that the list above serves as only a guideline for documentation submission requirements for a change of scope. The Program Office will determine what specific documentation will be needed for your specific change of scope once you have consulted with them. If an item from the above list has not changed from the original application, a statement to that effect is all that is necessary for that specific item.

The change of scope documentation should then be submitted to the Program Office. Once the change of scope is reviewed, a revised NGA will be issued to your facility.

Please note that change orders (10 percent or less of the total project cost) would not constitute a change of scope. Change orders should be discussed with the Program Office or their designated agent.

For More Information

• Construction program questions: HCOFTA@hrsa.gov or 301-443-3665
• Drawdown of funds questions: Payment Management System or 1-877-614-5533
• Terms and conditions of grant: Contact the grants management specialist listed in your Notice of Grant Award