This section describes the purpose, requirements, and specific data entry instructions for each section of Form 5043, Criminal Investigation Monthly Activity Report ( See Exhibit 9.9.13-1).

Form 5043, Criminal Investigation Monthly Activity Report, will be prepared by all Criminal Investigation (CI) special agents.

A special agent must be established in the Criminal Investigation Management Information System (CIMIS) database before any time data relating to that special agent may be entered. Once a special agent has been established in the database, an entry in Item 1 "Agent’s SSN" is all that is required by the system to identify the special agent.

If the lead special agent assigned to any open investigation is detailed out, transferred out, retires, or leaves CI, all open investigations will be reassigned to the unassigned group pool of the special agent unless the investigations are reassigned to other special agents.

Special agents acting as Supervisory Special Agent (SSA) within the same field office: Special agents that are temporarily acting as SSA within his/her assigned field office are not required to do split time reports i.e., one time report reflecting time prior to the acting assignment and another time report for the period for the acting SSA assignment. Also, acting SSA assignments do not require the special agent profile to be updated in CIMIS. If the acting assignment is outside the special agents assigned field office then the special agent must follow the "Detailed Agent Out" procedures.

Time Report Period (Begin/End/Date): The first day of the month through the last day of the month, except for instances described in See IRM 9.9.13.5, paragraphs 1 & 2 below.

The special agent is responsible for the accuracy of all data reported on Form 5043 and for signing the form.

Time may only be charged to investigations by special agents, Asset Forfeiture Coordinators (AFC), Strike Force Coordinators, Organized Crime Drug Enforcement Task Force (OCDETF) Coordinators, Computer Investigative Specialists (CIS)/Functional Coordinators, Tech-ops, and Investigative Report Reviewers. Management officials may not charge time to investigations.

Reporting Hours:

Mandatory Data Fields:

Forms 5043 should be input into CIMIS through office terminals on the first or second workday of the following month. Line items 25 through 42 must be entered into CIMIS by using the CIMIS description codes. Refer to See IRM 9.9.13.6, paragraphs 1 through 21 below for the appropriate CIMIS description code.

Add Agent Profile: Place an "X" in this block when adding a new special agent in CI. Enter the required information in Items 1 through 9 and 11 through 13. Items 10 and 14 must be entered if applicable. Record the date entered into CI as a new special agent in the effective date field.

Update Profile:

Detail Agent (Out): Place an "X " in this block when a special agent is detailed to another CI office. Enter in Item 9 the CI office code to which the special agent is being detailed and record the date the detail is effective in the effective date field. Refer to IRM 9.9.2, (Exhibit 9.9.2–1), Criminal Investigation Office Codes. Personnel detailed to another CI office will prepare a Form 5043 to reflect the time expended on the activities involved with during the detail. Do not report time on line 37 "Details to Activities Outside Criminal Investigation." Time charged to line 37 is used only if the special agent is detailed to another activity outside Criminal Investigation.

Detail Agent (Back): Place an " X" in this block when a special agent ends their detail and returns to their original CI office. Enter in Item 9 the office code to which the special agent is returning to and record the date the detail ended in the effective date field. A Form 5043 is required to be submitted reflecting the special agent time expended prior to this status change.

Transfer Agent: Place an "X" in this block if transferred to another CI office outside the home CI office. Enter in Item 9 the office code to which the special agent is being transferred. Form 5043 is required to be submitted reflecting the special agent time expended prior to this status change. The special agent’s Profile is required to be updated only after the special agent time report has been entered.

Agent Retires: Place an "X" in this block if a special agent retires. A Form 5043 is required to be submitted reflecting the special agent time expended prior to this status change. The special agent’s profile is required to be updated only after the special agent time report has been entered.

Agent Leaves CID: Place an "X" in this block if a special agent leaves CI. A Form 5043 is required to be submitted reflecting the special agent time expended prior to this status change. The special agent’s profile is required to be updated only after the special agent time report has been entered.

Agent Returns to Duty: Place an " X" in this block if a special agent left CI and returns to active duty. The special agent’s profile is required to be updated.

Effective Date: Enter the effective date when a special agent is added to the database, reassigned to another group, changes position code, or the special agent’s status changes i.e., detailed, transferred, retired, leaves CI, or when a special agent returns to duty.

Item 1, SSN: Social Security Number (SSN) of the reporting special agent will include dashes: Example "987–65–4320. "

Item 2, Name: (Last, First, Middle Initial and Extended Name): Name of the reporting special agent.

Item 3, DOB: Enter date of birth of the special agent. Once a special agent is established on the database, this item is not required to be filled out each time period.

Item 4, Pay Plan/Grade: Enter grade of the special agent, preceded by "GM," "GS," or "ES" , as appropriate. Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change.

Item 5, LEAP: Enter 0 or 25. Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change.

Item 6, 6(c) Date: Enter the date the special agent became a series 1811. Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change.

Item 7, Retirement Plan Code: Enter " C" for CSRS, "F" for FERS, "O" for Offset, or "N" for none. Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change.

Item 8, Position: Enter the appropriate two character position code. If an SSA is also the OCDETF or Strike Force Coordinator, the appropriate coordinator position code will be used. Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change. Only change position code for acting assignments when a Form SF–52 "Request For Personnel Action " has been issued. (H Headquarters, A Area Office, D Field Office)

Item 9, Office: Enter the two digit appropriate office code number. Refer to IRM 9.9.2, (Exhibit 9.9.2–1), CI Office Codes. Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change.

Item 10, Branch: Enter the alpha/numeric character(s) of the branch to which you are assigned (e.g., A, B, 01, 02, etc.). Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change.

Item 11, POD (Post of Duty): Enter the post of duty code. HQ and area office employees enter code "00." Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change.

Item 12, Group: Enter the group number. Group Number 5 will be shown as "05." Employees not assigned to a group such as Special Agent in Charge (SAC), Assistant Special Agent in Charge (ASAC), etc., will enter "30." HQ and area office employees enter code "30." Once a special agent is established on the database, this item is not required to be filled out each time period unless there is a change.

Item 13, Phone: Enter the ten digit telephone number of your post of duty. Once a special agent is established on the database, this item is not required to be filled out each time unless there is a change.

Item 14, Skill Code: Enter the appropriate skill codes and the current outside employment code(s) if applicable. The system will maintain a record of all entries in this multiple field.

Beginning Date: Enter first date of the period in mm/dd/yy form.

Ending Date: Enter the last date of the period in mm/dd/yy form.

Items 15 through 24, Investigations: Enter the investigation number, the last name of the investigation and the appropriate number of hours applied.

Item 25, Receipt of Information Item: Time expended on the receipt of information items; Do no include time spent on development of information items. CIMIS description code 01.

Item 26, Civil Fraud Penalty: Time spent assisting the IRS Operating Divisions in establishing the civil fraud penalty; CIMIS description code 11.

Item 27, Protection Assault, Building, Personnel, Dignitaries: Time expended investigating assaults or threats against IRS employees; time spent on protection of Federal buildings and personnel, e.g., bomb threats, demonstrations, riots, etc.; time spent for the protection of dignitaries for agencies other than Secret Service. CIMIS description code 07.

Item 28, Armed Escort: Time on armed duty, such as protection of cashiers, revenue officers, and other IRS employees; CIMIS description code 08.

Item 29, Secret Service Detail: Time spent on all Secret Service protective assignments, including the 21 day jump team and residence assignments. CIMIS description code 31.

Item 30, Special Assignment Area Counsel, or Other: Time expended on requests from Area Counsel for Tax Court cases, etc.; Do not include time on subject investigations which are open civilly. Other: Enter time spent on terminating tax years, time spent on an investigation which has been closed civilly, and time spent on courtesy investigations requested by Foreign Programs Division. CIMIS description code 13.

Item 31, Quality Improvement Program: Time expended while participating in the Quality Improvement Program; CIMIS description code 16.

Item 32, Training Instructor: Time expended on classroom and on-the-job training, etc., including preparation time; CIMIS description code 17.

Item 33, Training Student:

Item 34, Professional Development: Time on professional development activities other than training; include time on field office and area seminars and discussions relating to investigative procedures and techniques, CPE, reading the CI Digest, changes in IRM Part 9, and other official instructional material. CIMIS description code 19.

Item 35, Supervision and Management: Time on duties of a supervisory nature not reflected in other items in this report; This includes time of the SAC, ASAC, SSA, and area and headquarters personnel on functions of a general supervisory nature, supervision of investigations, evaluation of workload, allocation and control of assignments, meetings and conferences on management matters, and preparation of management and operations reports. Time spent on specific duties listed in other items in this report by supervisory personnel will be listed in the appropriate item. CIMIS description code 20.

Item 36, Administrative Duties: Time expended on administrative duties not part of the employee’s regular functional responsibilities. Includes time spent on non-technical duties such as forms committees, records management, and general housekeeping; For example, moving, ordering supplies, automobile and investigative equipment maintenance; CIMIS description code 21.

Item 37, Details to Activities outside Criminal Investigation: Time on details or temporary assignments outside the control of CI; Do not include time on temporary assignment or detail to another CI office; CIMIS description code 22.

Item 38, Freedom of Information, Privacy Act, Problem Resolution Program (PRP): Time expended in connection with EEO; Compliance 2000; Freedom of Information requests; Time expended on Privacy Act requests; Problem Resolution Program: Charge only time that would not have been expended except for PRP. Examples include the preparation of Form 5543, Problem Resolution Record, or other "overhead" time when working on a PRP case; time spent on PRP activities, such as trend analysis, training, etc., by CI employees designated to perform PRP duties; CIMIS description code 23.

Item 39, Specialized Duties: Time expended on administrative duties related to the activities such as Asset Forfeiture Coordinator, Computer Investigation Specialist (CIS), Investigation Report Review, Tech-Op, Public Information Officer, Recruiter, and Physical Fitness Coordinators; CIMIS description code 29.

Item 40, Physical Fitness Program (PFP): Enter the actual time expended in Physical Fitness Program. CIMIS description code 30.

Item 41, Paid Leave Taken: Enter the total number of hours of annual, sick, and other paid leave taken as reported on time and attendance records, i.e., Federal holidays, jury duty, military leave, administrative leave, etc. CIMIS description code 28.

Item 42, Other Leave Taken: Enter the total number of compensatory hours used, credit hours used, and LWOP hours; Report in whole hours only. CIMIS description code 32.

Item 43, Total Hours: Enter the sum of lines 15 through 42 for each column. The total for the "Regular Hours " column must be equal to the sum of paid leave taken, other leave taken, and the regular work hours for the month. The only exception to this is a special agent working part time only.

Item 44, LEAP Exclusion Days: Enter the total number of exclusion days.

Special Agent Signature: The special agent is responsible for the accuracy of all data reported and must initial or sign to this effect. No Form 5043 data will be input into the CIMIS system unless this block is completed.

SSA Signature: This is an optional entry level for the SSA. The SSA may initial or sign this block to indicate management review of Form 5043.

Operator Initials: If Form 5043 reflects the special agent's initials/signature, operator will initial this block upon successful completion of data input.

Entry Date: The terminal operator enters the date Form 5043 data was input.