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Table of Contents
Chapter 2 - Planning Considerations
- Objectives
- Complying with the Federal Grants and Cooperative Agreement Act (FGCAA)
- Exercise - Acquisition vs Assistance
- Justification for Assistance
- Deciding Between Grants and Cooperative Agreements
- Requirements for Justifications
- Examples of Acceptable Justifications
- Exercise
- Statutory Authority
- Case Study 1
- Project Elements
- Case Study 2 - Anchorage Air Quality Projects
- Case Study 3 - Adopt-A- School Bus Program
- Case Study 4 - Community - Based Share - A-Ride Pilot Program
- Conferences (Also see, Best Practices Guide for Conference, (30 pp, 38K, About PDF)
- Logo Usage
- Using Congressionally Earmarked Funds
- What is a record?
- Competition Order 5700.5A1
- Unsolicited Applications
- Catalog of Federal Domestic Assistance (CFDA)
- Conflicts of Interest
- Hierarchy of Laws Governing Assistant Agreements
- Recycling Term and Condition
- All Recipients
- State Agencies and Political Subdivisions
- State and Local Institutions of Higher Education, Hospitals and Non-Profit Organizations
- Statutory Authority verses Delegation of Authority
- Confidential Business Information
- Lobbying and Litigation/ Eligible Non-Profits
- Section of 1986 Code Description of Organization General Nature of Activities
- Environmental Review / Environmental Impact Statements
- Research/Development and Federal Demonstration Partnership (FDP) Awards
- Summary
- Questions
- Hierarchy of Requirements Part 31 - Exercise
- Hierarchy of Requirements Part 30 - Exercise
- Optional Exercise #1
- Objectives
- Summary of EPA Grants Competition Process
- The Announcement
- Overview Information
- Full Text of Announcement
- Any additional information that will assist a potential applicant
- Applications
- Announcing the RFA
- Communicating with Potential Applicants
- Amending the Announcement
- Guidance on Unsolicited Proposals
- Boiler-Plate Announcement Provisions
- Cost Match/Share/Participation as a Threshold Eligibility Criteria or Ranking Criteria In Competitive Announcements
- Summary
- Questions
Chapter 4 Review/Selection and Application Phase
- Objectives
- Administrative Review
- 40 CFR Part 40 Research Relevancy Review
- 40 CFR Part 40 Peer Review
- Review Timeframe
- Roles for the Reviewers in a Competitive Process
- Project Officers
- Approval Official
- Reviewers
- Volume of Applications
- Finding Technical Reviewers
- Conflict of Interest (COI)
- Instructions for Reviewers
- Technical/Peer Review Report
- Pay for Peer Reviewers
- Engaging Peer Reviewers
- EPA Managed
- Equal Review
- Timing
- Selection for Award
- When to Select
- How to Select
- Application Selection Disputes
- The Application Package
- Standard Form 424-B
- Certifications
- Project Narrative/Work-Plan
- Tips for Negotiating Work-plans
- Environmental Outcomes
- Performance
- Other Things To Consider When Reviewing A Work plan
- Human Subjects
- Laboratory Animals
- Data, Patents and Copyrights
- Applications Involving International Activities
- Information Collection Requirements (ICR)
- Quality Assurance
- In-Kind Assistance
- Cost Share
- Determining Programmatic Capability
- Evaluation of Applications For Competitive Awards to Non-Profit Organizations
- Budget Review Responsibilities
- Criteria for Reviewing and Approving Proposed Costs
- Applicants Budget Narrative
- Special Cases
- Consultant Cap
- Cost Sharing
- Program Income
- Preaward Costs
- State, Local Governments, and Indian Tribes
- Institutions of Higher Education and Other Nonprofits (Subject to 40 CFR Part 30)
- Summary
- Questions
- Exercise
Chapter 5 - Funding and Award Phase
- Objectives
- Step One - The Program Office
- Step One - Grants Office
- Step One - The Recipient
- Documents Needed to Prepare the Funding Package
- Quick Reference Chart
- Funding Recommendation
- Project Description
- Examples of Unacceptable and Acceptable IGMS Project Descriptions
- Budget Period/Project Period
- Cross-Reference Guide to U.S. EPA Federal Assistance Programs
- Environmental Results/Program Results Code
- Explanation of any Apparent Duplicative or Excessive Efforts
- Multiple Appropriations Award Policy
- Sample Allocation Methodology for 000000-01-0
- Terms and Conditions
- Administrative Terms and Conditions
- Programmatic Terms and Conditions
- Special Terms and Conditions
- Sample Programmatic Terms and Conditions
- Publication Notices/Disclaimers
- In-House and Extramural Review Memo
- Copy of the Applicant's Full Application
- Summary
- Questions
Chapter 6 - Post Award/Audit EPA's Policy
for Post Award Management
- Objectives
- Post Award Management
- Project Officer Responsibilities
- EPA Order 5700.6
- Modifications to the Award Document
- Changes which require only PO approval (no formal amendment)
- Changes which require a formal amendment for universities and nonprofits (signed by the Award Official)
- Changes Requiring a Deviation
- EPA Response to Recipient Performance
- Research Misconduct
- Disputes
- Your Programs
- Audits
- Internal Audits
- External Audits
- EPA'S Internal Audit Process
- Surviving an Internal Audit
- Summary
- Questions
- Objectives
- Recipient Type Timing
- Superfund
- ALL Project Complete, Terminated or Annulled
- Steps to Closing out an Assistance Agreement
- Disposition of Property Requirements
- If the recipient returns the equipment to the EPA
- State Governments
- Record Retention
- Summary
- Questions
Appendix's
1. Glossary