About Our Services
Why use our services?
Why isn't inviting a guest speaker or setting up a
conference simple? Because of the government
approval processes and federal travel and
reimbursement regulations, to name a few
reasons.
Whether managing entire projects or serving as a
seamless extension of your team, we can help you
deliver a superior conference.
What do our services include?
Excellent science deserves excellent meetings.
Let us help you achieve that excellence by
assisting you with every aspect of your event. We
can also help with the coordination of graphic
design, editing, photography, printed materials,
and on-screen presentation development.
Our services include:
- Site and meeting facility selection
- Invited attendee travel and lodging
- Budget and cost tracking
- Supplier contract negotiations (hotels, caterers, promotional items, etc.)
- Meeting and event website development
- Online registration
- Onsite registration
- Onsite staffing
- Project management and support
- Audiovisual coordination and staging
- Name tags, signage, graphics, and proceedings production coordination
- Special events coordination
- Invoice payment and reconciliation
- Pre/Post-event surveys and analysis
- Reporting
Just relax... Let us do all the hard work!
Our professional planners will work closely
with you at no expense to develop your event
ef ciently and to provide cost savings in planning
and setting up conferences at NCI-Frederick,
NCI-Bethesda, or an off-site location.
- We work closely with Finance, Accounts
Payable, Travel, and Purchasing to ensure
conferences are in compliance with travel,
reimbursement, and other guidelines that
affect government funding.
- Our familiarity with the parameters of
event hosting and our experience in hotel
negotiation and meeting facilities guarantee
the most favorable rates for both guest
sleeping rooms and meeting and exhibition
facilities.
- We always stay current with new regulations,
because guidelines and procedures change
frequently.
We provide our services at No Charge!
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