Privacy Act Systems of Records Notices (SORNs) or System Notices
There are three types of System Notices that can be cited to cover record systems: Internal, Government and Central.
Internal Notices:
Government Notices:
Central Notices:
Listed below are the Privacy Act Systems of Records Notices most commonly referenced within NIH for its record systems:
NIH Internal Systems
09-25-0005, Administration: Library Operations and NIH Library User I.D. File, HHS/NIH
09-25-0007, Administration: NIH Safety Glasses Issuance Program, HHS/NIH/ORS
09-25-0011, Clinical Research: Blood Donor Records, HHS/NIH/CC
09-25-0012, Clinical Research: Candidate Healthy Volunteer Records, HHS/NIH/CC
09-25-0014, Clinical Research: Student Records, HHS/NIH/OD/OIR/OE
09-25-0033, International Activities: Fellowships Awarded by Foreign Organizations, HHS/NIH/FIC
09-25-0034, International Activities: Scholars-in-Residence Program, HHS/NIH/FIC
09-25-0036, Extramural Awards and Chartered Advisory Committees (IMPAC 2), Contract Information (DCIS), and Cooperative Agreement Information, HHS/NIH
09-25-0041, Research Resources: Scientists Requesting Hormone Distribution, HHS/NIH/NIDDK
09-25-0054, Administration: Property Accounting (Card Key System) HHS/NIH/ORS
09-25-0078, Administration: Consultant File, HHS/NIH/NHLBI
09-25-0087, Administration: Senior Staff, HHS/NIH/NIAID
09-25-0099, Clinical Research: Patient Medical Records, HHS/NIH/CC
09-25-0105, Administration: Health Records of Employees, Visiting Scientists, Fellows, and Others Who Receive Medical Care Through the Employee Health Unit, HHS/NIH/ORS
09-25-0106, Administration: Office of the NIH Director and Institute/Center Correspondence Records, HHS/NIH/OD
09-25-0108, Personnel: Guest Researchers, Special Volunteers, and Scientists Emeriti, HHS/NIH/OHRM
09-25-0115, Administration: Curricula Vitae of Consultants and Clinical Investigators, HHS/NIH/NIAID
09-25-0118, Contracts: Professional Services Contractors, HHS/NIH/NCI
09-25-0121, International Activities: Senior International Fellowships Program, HHS/NIH/FIC
09-25-0124, Administration: Pharmacology Research Associates, HHS/NIH/NIGMS
09-25-0140, International Activities: International Scientific Researchers in Intramural Laboratories at the National Institutes of Health, HHS/NIH/FIC/ORS/DIRS
09-25-0156, Records of Participants in Programs and Respondents in Surveys Used to Evaluate Programs of the Public Health Service, HHS/PHS/NIH/OD
09-25-0158, Administration: Records of Applicants and Awardees of the NIH Intramural Research Training Awards Program, HHS/NIH/OD/OIR/OE
09-25-0160, United States Renal Data System (USRDS), HHS/NIH/NIDDK
09-25-0165, National Institutes of Health (NIH) Office of Loan Repayment and Scholarship (OLRS) Records System, HHS/NIH/OD
09-25-0166, Administration: Radiation and Occupational Safety and Health Management Information Systems, HHS/NIH/ORS
09-25-0167, National Institutes of Health (NIH) TRANSHARE Program, HHS/NIH/OD
09-25-0168, Invention, Patent, and Licensing Documents Submitted to the Public Health Service by its Employees, Grantees, Fellowship Recipients, and Contractors, HHS/NIH/OD [revised 10/3/06]
09-25-0169, Medical Staff-Credentials Files, HHS/NIH/CC
09-25-0200, Clinical, Basic and Population-based Research Studies of the National Institutes of Health (NIH), HHS/NIH/OD
09-25-0202, Patient Records on PHS Beneficiaries (1935-1974) and Civilly Committed Drug Abusers (1967-1976) Treated at the PHS Hospitals in Fort Worth, Texas, or Lexington, Kentucky, HHS/NIH/NIDA
09-25-0203, National Institute on Drug Abuse, Intramural Research Program, Federal Prisoner and Non-Prisoner Research Files, HHS/NIH/NIDA
09-25-0207, Subject-Participants in Pharmacokinetic Studies on Drugs of Abuse and on Treatment Medications, HHS/NIH/NIDA
09-25-0208, Drug Abuse Treatment Outcome Study (DATOS), HHS/NIH/NIDA
09-25-0209, Subject-Participants in Drug Abuse Research Studies on Drug Dependence and in Research Supporting Investigational New Drug and New Drug Applications, HHS/NIH/NIDA
09-25-0210, Shipment Records of Drugs of Abuse to Authorized Researchers, HHS/NIH/NIDA
09-25-0211, Intramural Research Program Records of In-and Out-Patients with Various Types of Alcohol Abuse and Dependence, Relatives of Patients with Alcoholism, and Healthy Volunteers, HHS/NIH/NIAAA
09-25-0213, Administration: Employee Conduct Investigative Records, HHS/NIH/OD/OM/OA/OMA
09-25-0216, Administration: NIH Electronic Directory, HHS/NIH (to be renamed NIH Enterprise Directory, and amended to include a proposed new use for emergency notification purposes.)
09-25-0217, NIH Business System (NBS), HHS/NIH
HHS Internal Systems
09-90-0008, Conflict of Interest Records, HHS/OS/ASPER
09-90-0018, Personnel Records in Operating Offices, HHS/OS/ASPER
09-90-0020, Suitability for Employment Records, HHS/OS/ASPER (to be renamed HHS Personnel Security, and amended to be compliant with the new I.D. badge procedure under HSPD-12.)
09-90-0024, Unified Financial Management System, HHS/OS
09-90-0039, National Disaster Claims Processing System
09-90-0777, Identification and Credentialing Issuance Station and System, HHS/OCID (in draft form - to cover personal identity verification (PIV) card holders as well as short-term employees, temporary guests and visitors.)
Federal Government Systems
OGE/GOVT-1, Executive Branch Personnel Public Financial Disclosure Reports and Other Name-Retrieved Ethics Program Records
OGE/GOVT-2, Executive Branch Confidential Financial Disclosure Reports
OPM/GOVT-1, General Personnel Records
National Science Foundation (NSF)
NSF-6, Doctorate Records File
NSF-43, Doctorate Work History File