09-25-0033 SYSTEMS LISTING
SYSTEM NAME:
International Activities: Fellowships Awarded by Foreign Organizations, HHS/NIH/FIC.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Fogarty International Center (FIC), Building 31, Room B2C39, 31 Center Drive, Bethesda, MD 20892.
Write to System Manager at the address below for the address of any Federal Records Center where records from this system may be stored.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
U.S. citizens qualified in health-related sciences submitting applications through NIH for fellowships for study abroad.
CATEGORIES OF RECORDS IN THE SYSTEM:
Applications and associated records and reports.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
PURPOSE(S):
To perform scientific reviews and evaluations of applicants' suitability of referral to awarding organization in foreign countries.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in file folders.
RETRIEVABILITY:
Records are retrieved by name and fellowship number.
SAFEGUARDS:
Measures to prevent unauthorized disclosures are implemented as appropriate for each location and for the particular records maintained in each project. Each site implements personnel, physical and procedural safeguards such as the following:
RETENTION AND DISPOSAL:
Records are retained and disposed of under the authority of the NIH Records Control Schedule contained in NIH Manual Chapter 1743, Appendix 1 - "Keeping and Destroying Records" (HHS Records Management Manual, Appendix B-361), items 2300-320-5, which allows records to be destroyed after a maximum period of six years after the close of a case. Refer to the NIH Manual Chapter for specific disposition instructions.
SYSTEM MANAGER(S) AND ADDRESS(ES):
Director, Division of International Training and Research, Fogarty International Center (FIC), Building 31, Room B2C39, 31 Center Drive, Bethesda, MD 20892.
NOTIFICATION PROCEDURE:
Requests for notification of or access to records should be addressed to the System Manager, as listed above. The requester must also verify his or her identity by providing either a notarization of the request or a written certification that the requester is who he or she claims to be and understands that the knowing and willful request for acquisition of a record pertaining to an individual under false pretenses is a criminal offense under the Act, subject to a five thousand dollar fine.
RECORD ACCESS PROCEDURE:
Same as Notification Procedures. Requesters should also reasonably specify the record contents being sought. Individuals may also request listings of accountable disclosures that have been made of their records, if any.
CONTESTING RECORD PROCEDURE:
Contact the official under Notification Procedures above, and reasonably identify the record and specify the information to be contested, and state the corrective action sought, and your reasons for requesting the correction, along with supporting information to show how the record is inaccurate, incomplete, untimely or irrelevant.
RECORD SOURCE CATEGORIES:
Applicants and persons supplying references.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.