Final Action
After the designated storage period expires, records will be
destroyed or transferred
to the National Archives and Records Administration (NARA)
in accordance with their disposition as described in NIH
Manual Chapter 1743, Keeping and Destroying Records.
When the destruction or transfer of records is pending, you should
consider the following:
- Are the records subject to the Privacy
Act of 1974? If so, the destruction of the records must
be witnessed and the transfer of records must be handled according
to the Privacy Act
rules.
- Do the records pertain to any current
audits or freezes? If so, the records will continue to be
stored at the federal records center (FRC) beyond the retention
period.
Although you may have addressed these issues at an earlier date,
for example, while filling out the Standard
Form 135 (SF-135), Records Transmittal and Receipt,
it is important that these questions be answered again before
final action. Regulations governing the destruction or retention
of records, such as those pertaining to pending litigation, may
have changed between the time of the original transfer to the
FRC and the time when final disposition should be implemented.
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