Exhibit Award
Rolling Application Process
Applications accepted until funds are exhausted
Announcement
The National Network of Libraries of Medicine (NN/LM) Middle Atlantic Region (MAR) is accepting applications for Exhibit Awards from NN/LM MAR Full and Affiliate Members.
Purpose
The purpose of the Exhibit Award is to allow full and affiliate members to exhibit at regional, state, or local health association meetings, consumer health fairs, or at meetings of community organizations, particularly those that serve underserved populations, to promote the products and services of the National Library of Medicine (NLM) and the National Network of Libraries of Medicine (NN/LM), Middle Atlantic Region (MAR). Exhibits have proven to be an effective way to reach large groups of health professionals, community organizations such as public libraries, and health intermediaries including health educators, librarians, and health promoters that provide health information to consumers. Additionally, exhibits enable local librarians to meet with specific clients in their own area to promote the services and resources of their own institutions.
Up to $2,000 is available for costs associated with exhibiting. Exhibit awards must be applied to an exhibit held within nine months of the award date.
If you have questions or require assistance contact Arpita Bose, Outreach and Communications Coordinator, at 1-800-338-7657, 212-263-4176, or rml@library.med.nyu.edu . Awards will be announced on the MAR discussion list, MARL as well as the MAR newsletter/blog.
Requirements
Exhibits should target health science library associations, state library associations, community organizations serving consumers, or state or local healthcare professional associations, in particular those whose members work with underserved populations such as minority communities. Library associations or consortia that include network members may apply as an organization if they have a tax identifier number.
Examples of upcoming conferences in the Middle Atlantic Region:
- Hearing Loss Association of America Region II Conference October 5-7, 2007, Harrisburg, PA
- Delaware Health & Social Services Seventh Annual Women’s Wellness Expo, October 19, 2007, location to be determined, DE
- Philadelphia County Dental Society 2007 Liberty Dental Conference, November 2, 2007, Philadelphia, PA
- Joint Pennsylvania Public Health/ Public Health Institute (PPHA/PHI) Conference Fall 2007, Philadelphia, PA
- Pittsburgh Diabetes EXPO, August 25, 2007, Pittsburgh, PA
- New York Diabetes EXPO, September 29, 2007
See a winning exhibit award application.
Applicants are encouraged to look for other exhibiting opportunities beyond this suggested list for other exhibiting opportunities.
Exhibit Award recipients will be provided with a tabletop exhibit kit for loan. The tabletop exhibit includes a frame, display panels, and lights in a shipment case. NLM and NN/LM promotional materials will be provided for recipients to distribute at exhibits. Shipping is also provided. The award recipient is responsible for ordering all booth space, equipment, electricity, Internet data lines, and labor (if applicable). The recipient is expected to reproduce NN/LM and NLM Fact Sheets and/or NLM and NN/LM brochures for distribution. The recipient is required to display prominently the NN/LM logo on the exhibit. The recipient will keep a record of contacts and submit a final report to MAR.
More information about exhibits may be found on the Exhibit Support Materials page.
Application Process
The applicant should complete the Exhibit Award online application. Attachments, such as resumes, letters of support, and equipment quotes may be sent by fax to 212-263-4258 or attached to an email sent to rml@library.med.nyu.edu. Please use the title of your project as the subject line of the email.
MAR staff will acknowledge receipt of your application and provide notification of awards within 10 business days.
See a sample Review Sheet.
Cost Proposal Instructions
Total expenses must not exceed $2,000.
Allowable expenses include:
- Meeting registration
- Travel
- Publicity
- Booth rentals
- Electricity
- Telephone lines/data lines
- Equipment rental
Non-allowable expenses include:
- Indirect costs
- Personnel costs
- Food or furniture; and no more than 5% of budget can be used for print materials.
Application Review Process
Applications will be reviewed by the MAR staff. Reviewers may contact the applicant with questions or comments for clarification and revision of the proposal. The merits of each application will be carefully evaluated, based on responsiveness to the call for applications. Applicants must submit information sufficient to evaluate their applications based on the criteria listed below.
Evaluation Criteria
POPULATION TARGETED & RATIONALE FOR SELECTION
Description of target population is provided along with rationale for what benefits will be derived by the target population.
35 points
EXHIBIT PLAN
Exhibit plan is feasible and complete.
35 points
EXPERIENCE & QUALIFICATIONS OF STAFF
Documentation of experience and qualifications of key personnel is provided, including resumes and, if applicable, letters of support.
30 points
Total Possible Points: 100
Reporting Requirements
A final report, including a blog/newsletter article, must be submitted using the appropriate form within 30 days of completion of the project. Award recipients are encouraged to take photographs for inclusion in the report and article.
Recipients agree to allow the NN/LM MAR to republish reports. Reports must be submitted to rml@library.med.nyu.edu.
Visit Exhibit Support Materials for supplemental forms as needed (these forms will also be sent with the exhibit).
National Institutes of Health (NIH) Public Access Policy Requirement
In accordance with the NIH Public Access Policy investigators must submit or have submitted for them their final, peer-reviewed manuscripts that arise from NIH funds and are accepted for publication as of April 7, 2008 to PubMed Central, to be made publicly available no later than 12 months after publication. As of May 27, 2008, investigators must include the PubMed Central reference number when citing an article in NIH applications, proposals, and progress reports that fall under the policy, and was authored or co-authored by the investigator or arose from the investigator’s NIH award. For more information, see the Public Access web page.
