This includes information for several kinds of exhibitors: those who have received an exhibit award, others borrowing exhibits cases, and those exhibiting for the MAR who are not receiving an exhibit case. Please note that the materials needed by those receiving an exhibit award will be included in the packet you will receive when the exhibit is shipped.

Promotional Materials

• National Library of Medicine (NLM) and National Network of Libraries of Medicine (NN/LM) promotional materials, such as NLM capability brochures, are available for NN/LM MAR members to distribute to librarians, health professionals, and consumers for special events, including exhibits. These items can be ordered from the Promotional Materials Order Form.
• Exhibit Award Recipients: DO NOT ORDER promotional materials; they will be included with your exhibit.

The Exhibiting Event

Exhibit Preparation and Set-up

• Print brochures and fact sheets that you will distribute at the exhibit by visiting our Educational Resources page.
• Set up the exhibit. Award recipients and other exhibitors may borrow the tabletop exhibit kit, which includes a frame, display panels, and lights in a shipment case. The shipment case is on rollers and weighs about 50 pounds. The exhibit opens to 5' x 1' x 5'. Refer to the instructions for setting up and dismantling the tabletop exhibit.

During the Exhibit

• Record information about booth visitors on the Exhibit Tally Sheet.
• MAR encourages you to take photographs for inclusion in the exhibit report and article.

Returning the Exhibit

• Use the instructions for returning the MAR exhibit and return shipping labels included in the exhibit kit.

Reporting the Event

Exhibit Award Recipients

• Use the Exhibit Report Outline to create a report for your exhibit award
• With your exhibit report, you are required to submit a short summary article to be published in the MAR newsletter or blog. Photos are encouraged.
• Return your completed tally sheet(s), exhibit report, and article to the MAR.

Other Exhibitors

• You are not required to turn in an exhibit report. Return your completed Tally Sheet(s) to the MAR.
• Please also consider submitting a short article to share your exhibiting highlights for publication in the MAR newsletter or blog. Photos are encouraged.

Reimbursement Forms

• Exhibit Award Recipients: DO NOT USE reimbursement forms. A check will be issued in advance for the amount of expenses.
• Other Exhibitors: Document your expenses for travel and meals using the Expense Breakdown Sheet. Return the reimbursement form with your tally sheet. Reimbursement takes an average of four to six weeks.

For more information about exhibits, please contact Arpita Bose, Outreach and Communications Coordinator, at arpita.bose@library.med.nyu.edu or 212-263-4176.