Deadline: February 10, 2009 |
Public Health Subcontract
Request for Proposals
The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM), announces the availability of Public Health Subcontracts at two funding levels; a larger subcontract for up to $40,000 and a smaller subcontract for up to $12,000. Proposals not funded may be resubmitted in subsequent years.
The subcontract for up to $40,000 is available for an institution to partner
with one or more community organizations to provide outreach to public health workers.
The smaller subcontract for up to $12,000 is available for smaller scaled projects.
Community partnerships are encouraged but not required for the smaller awards.
If you have questions regarding this award or require assistance with the application, contact
Holly Ann Burt, Outreach and Exhibits Coordinator
.
Email Holly
or send an email to
.
Subcontracts will be publicized on GMRLIST and in The Cornflower, the GMR blog.
Purpose
The primary purpose of Public Health Subcontracts is assist health information professionals and health sciences librarians in their provision of services to local and state public health departments and public health workers who do not have access to critical public health information. This may include projects that stimulate planning, implementation, and evaluation of local, public health information networks. Priority will be given to public health departments participating in the Health Alert Network (HAN, http://www2a.cdc.gov/han/) and projects that target staff in public health departments working with underserved, inner city, rural, and low-income populations.
Outreach can take various forms depending on the needs of the target audience: promoting awareness of relevant health information resources at the regional, state, and local level through presentations, demonstrations, and exhibits; linking individuals and organizations with a National Network of Libraries of Medicine (NN/LM) member for backup assistance in locating hard to find information; obtaining the full text of journal articles; teaching how to search the Internet for reliable and authoritative health information; demonstrating and teaching the use of NLM and CDC databases and resources to obtain health information; and developing links to local, state and regional health-related information to enhance what is available from national databases.
Eligibility
Proposals will be accepted from NN/LM GMR Full and Affiliate Members.
Technical Requirements
NLM, through the NN/LM GMR, is especially interested in promoting partnerships among two or more network members and partnerships between libraries and community-based organizations with the goal of improving access to health information for public health workers. Priority will be given to applicants who have established or plan to establish partnerships with local organizations such as public health departments, public health clinics, community organizations, and health information resource centers in order to assess the information needs of the public health workers, and to plan appropriate outreach programs to meet those needs.
For training projects, applicants are expected to use or adapt existing training materials before developing new materials. Applicants are encouraged to consult the training materials available in the NN/LM National Training Center and Clearinghouse. If other training materials are developed as part of the project, they should be registered in the Clearinghouse.
Proposed projects should include one or more of the following elements:
- Improve public health workers' access to CDC, NLM and NN/LM information services and resources.
- Provide access to health information resources to public health workers with no convenient access to the resources of large academic medical centers.
- Increase public health workers' awareness and use of currently available health information resources.
- Provide a model collaborative program that can be expanded to the entire NN/LM network.
- Provide a collaborative program that enhances the goals of the Partners in Information Access for Public Health Professionals.
- Expand the number of health information professionals within the NN/LM GMR who have specific knowledge of the information access needs of the public health professionals and public health issues in their areas.
- Provide equipment and connections for public health departments that are unconnected or "underconnected" to the Internet.
- Increase consumer awareness of public health issues and public health information resources by working with public health departments and through partnerships with a variety of community-based organizations and groups such as public libraries, clinics, and social services agencies.
Technical Proposal Instructions
A detailed plan must be submitted indicating how the statement of work will be implemented. All elements outlined in the Statement of Work must be addressed in as much detail as necessary to demonstrate a clear understanding of the work being undertaken.
Please prepare your Technical Proposal according to the following outline:
Title Page
- Title of the project
- Date of submission
- Name of the library and institution
- Name, address, phone and fax numbers, and email address of the primary contact
- LIBID of the library
Mandatory Qualification Criteria for the Lead Institution (separate page)
Please check the appropriate answer to each of the following statements.
The lead institution is an NN/LM GMR Full Member (DOCLINE® participant).
___Yes ___ NO
The lead institution is an NN/LM Affiliate Member.
___Yes ___ NO
The lead institution has a library with a health sciences collection.
___Yes ___ NO
The lead institution is willing to provide document delivery and backup reference service to the targeted institutions or communities for the duration of the project.
___Yes ___ NO
The lead institution has the ability to set up an account for the project and obtain the project funds from the NN/LM GMR on a cost-reimbursement basis.
___Yes ___ NO
Statement of Work
The statement of work will include technical requirements and specific tasks. Project descriptions are expected to be succinct. The statement of work must address the following:
I. Summary
A one paragraph summary statement of the project.
II. Introduction and Background
III. Identification of Need and Description of Target Population
Identify the target populations and geographic areas to be covered. Describe the information needs of the target populations and how you determined those needs. If a needs assessment was conducted for this population, attach a copy of the needs assessment tool and describe the results of the assessment. Explain how the project will impact the target population and estimate what percentage of the target population will be reached through this project.
Indicate the rationale for the project and its relationship to comparable work elsewhere, if known. Review pertinent work already published and relate it to the proposed approach. Explain how the proposed project will improve the public health workers' access to health information.
IV. Partnerships (Optional for Smaller Subcontracts)
Identify the specific health departments and organizations participating in the project; explain who will carry out the project, and who will be receiving the services. For each organization participating in the project, including any branches and satellite locations, information must be provided on:
- The demographics of the populations served
- Geographic areas covered
- Type of connectivity to the Internet
- The number of workstations available for staff access to the Internet
- The public health information resources and/or the health information services currently available
V. Project Objectives
State the goals and specific objectives to be achieved by the project. Objectives should be stated in measurable terms. Include process objectives about what will be done (outputs) and outcomes-based objectives that specify what will happen or change as a result.
VI. Methodology
Describe how each of the objectives will be achieved. Provide a detailed plan of the outreach services and methods that will be used during the course of the project, and include expected outcomes. Detail how the project will be implemented, that is, what tasks will be performed and who will perform them.
VII. Publicity/Promotion
Provide a detailed plan for promoting the project to the targeted populations.
VIII. Personnel
Identify all project personnel. Include a narrative summary of qualifications as they relate to the statement of work and project responsibilities. Evidence of the Principal Investigator's ability to manage a project of similar scope should be provided. A summary of estimated hours of project work and percentage of total hours worked should be provided for all personnel. Include curriculum vitae or resume for all proposed project personnel. If a position is new and will not be filled by current staff, please provide a detailed job description and minimum qualifications for the position. Preference will be given to bidders with prior experience/knowledge of the target group and experience in providing PHPartners.org, PubMed, MedlinePlus, CDCynergy and Internet training. If the bidder has no prior experience in developing and conducting related programs, indication should be provided concerning the steps that will be taken to obtain adequate background or experience prior to carrying out the project.
IX. Facilities/Institutional Support
Describe the (bidding) institution, its resources and services, as it pertains to the statement of work. Describe the services that will be provided to project participants. Include a letter of commitment from the bidding institution’s administration, and letters of commitment from the administration of all libraries and organizations involved in the project. Include a description of how this project will build on other initiatives to improve public access to the Internet, if applicable.
X. Schedule
Provide a timeline that outlines the schedule for the delivery of items specified in the statement of work. The schedule must conform to the Period of Performance.
XI. Evaluation Plan
Describe the plans for evaluating the project's success in reaching the target group. Evaluation methodologies must be described in full. The evaluation plan should be closely tied to the statement of work and the project goals and objectives. The evaluation should also seek to identify the general health information needs and behaviors of public health workers as observed during the project, and report the usefulness of the information products/services used, especially NLM resources. Anecdotal summaries will be acceptable as appendices to the overall evaluation. Recommendations for future services/products geared toward the targeted community and identification of needs that could not be met should also be included.
For needs assessment and/or evaluation plans, applicants should follow the guidelines established in Measuring the Difference: Guide to Planning and Evaluating Health Information and the three supplemental planning and evaluation booklets published in 2006 found on the NN/LM Outreach Evaluation Resource Center website.
XII. Continuation of Activities After Project Completion
Describe intent to continue project services to targeted community after completion of the project. What services will be continued and how will they be supported? Describe any plans for sharing results of the project with participants.
XIII. Other NLM or NN/LM GMR Support
List grants/contracts/competitive purchase orders with NLM or NN/LM GMR that were funded previously, are currently active, pending review, or being prepared for submission. Include dates of awards, amount of award, title of project, period of performance and funding agency.
Attachments
- Curriculum vitae of key personnel
- Description of facilities and resources available to the project
- Letters of support from participating institutions and organizations
- Other supporting information
Cost Proposal Instructions
The budget should be broken down into the following categories:
- Personnel
- Travel
- Equipment
- Supplies
- Communications
- Reproduction
- Exhibit and Training Expenses
- Other Costs
- Totals
- Total Direct Costs
- Modified Total Direct Costs
- Indirect Costs
- Total
For IT/Computer Hardware, please include the following as part of your cost proposal:
- For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
- For IT/Computer Hardware of $3,000 or more, submit three (3) vendor
quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service
Administration (GSA) price lists (Reference: http://www.gsa.gov
). Vendor quotes are
necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes
must be documented and justified. An institutional policy that outlines preferred vendor requirements
is an example of such documentation.
are requested, the following statement must
appear in the budget justification:
The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
Applicants are encouraged to provide a separate list of in-kind costs that have been donated by the applicant’s institution.
Definitions and Instructions for Budget Narrative Justification
A narrative justification for each expense category in the budget is required. Use the following definitions to guide you:
Personnel:
May include professional and support personnel for the project.
Supplies:
May include paper, pens, software, and display items.
Equipment:
May include rental or purchase of equipment and software.
Communications:
May include postage, parcel and other delivery services, and telephone and data line charges.
Travel:
May include air travel, ground transportation, parking, hotel, and meals.
Reproduction:
May include costs for printing/photocopying of project related materials.
Other Costs:
May include honoraria, exhibit fees, or any others items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.
Modified Total Direct Costs (MTDC) are calculated by subtracting Capitalized Nonexpendable Equipment from the Total Direct Costs. Overhead (Indirect Costs) are applied only to the Modified Total Direct Costs. The total amount requested is calculated by adding Total Direct Costs to Overhead. If indirect costs are charged, they must be limited to no more than 20% of the MTDC, and must be included as part of the total, not charged in excess of the budget. Total cost for the larger subcontract must not exceed $40,000. Applicants are discouraged from including indirect costs in the smaller project proposals.
Please Note: Funds requested to develop print collections of consumer health materials or to purchase access to any commercial electronic health information product may not exceed 5% of the total amount of the project budget.
Period of Performance
The Period of Performance shall be 18-24 months for the larger subcontracts and 12 months for the smaller subcontracts.
Proposal Review Process
Proposals are reviewed by the GMR staff, members of the Regional Advisory Council and, for the larger projects, by the NN/LM National Network Office. Questions and comments from these review bodies may be sent to the applicant for clarification and revision of the proposal. The merits of each proposal will be carefully evaluated, based on responsiveness to the RFP and the thoroughness and feasibility of the technical approach proposed. Applicants must submit information sufficient to evaluate their proposals based on the criteria listed below.
Technical Evaluation Criteria
The following criteria will be used to evaluate proposals. The criteria are listed in the order of relative importance with points assigned for evaluation purposes. Proposals will be scored against these criteria, so be certain that all criteria have been addressed.
IDENTIFICATION OF NEED/DESCRIPTION OF TARGET GROUP
35 Points
- Estimated number and types of public health workers to be included in the project and the source from which this information was derived.
- Target population is described and the actual or perceived need for the proposed program is discussed. Estimation of the program's potential impact on future information services to this population is discussed.
METHODOLOGY/TECHNICAL APPROACH
35 Points
- Objectives and methods clearly respond to the public health information goal of this program.
- The technical approach to reaching the target group and/or communities is logical and feasible.
- Plans are included for evaluating the success of the project.
- A timeline or implementation schedule for major events and activities is included.
- Partnerships with the other organizations are described in sufficient detail (optional for smaller subcontracts).
EXPERIENCE AND FACILITIES OF THE RESPONDENT AND SUPPORTING DOCUMENTATION
30 Points
- Experience of the proposed personnel in developing and conducting promotional and/or training/orientation projects for public health personnel is included. If the respondent has no prior experience in conducting related projects, evidence is given that steps will be taken to obtain adequate background or experience prior to carrying out the project.
- Includes demonstrated evidence of facilities and resources adequate to support the project and letters of commitment from administration of the lead institution and from partner organizations.
- Evidence is provided of commitment to continuing outreach services to the targeted population beyond the contract period.
Total Points Possible: 100
Proposal Submission Requirements
The respondent should submit one electronic copy (Microsoft Word) and two hard copies of their proposal to:
Ruth Holst, Associate Director
NN/LM Greater Midwest Region
1750 W. Polk Street M/C 763
Chicago, IL 60612-4330
rholst at uic.edu
Do not staple or bind the proposal. Proposals should be submitted in a format suitable for photocopying.
REPORTING REQUIREMENTS
All reports must be submitted in electronic format (Microsoft Word) suitable for publication on the NN/LM website. GMR staff can convert Microsoft Office documents to PDF if necessary. Recipients will be asked to report on the experience in The Cornflower, the GMR blog. Subcontractors agree to allow the NN/LM GMR to republish reports and materials.
Quarterly ReportsQuarterly reports will include a brief 2-3 page narrative description of the activities during the reporting period, and the activities planned for the next reporting period.
Reporting ScheduleQuarterly reports are due on the 15th of the month following the end of the quarter as follows:
| Period Covered | Date Due |
| May 1 to July 31st | August 15th |
| August 1 to October 31st | November 15th |
| November 1 to January 31st | February 15th |
| February 1 to April 30th | May 15th |
The Final Report shall be submitted 30 days from the last day of the performance period.
Complete reporting guidelines will be provided to the recipient at the time the subcontract/award is made.
ADDITIONAL REQUIREMENTS
If this project results in a manuscript that will be submitted for publication, project personnel must follow the requirements outlined in the NIH Public Access Policy ( http://publicaccess.nih.gov)
which mandates submission within 12 months of publication to the NIH manuscript submission (NIHMS)
system (http://www.nihms.nih.gov
) at PubMed
Central (PMC) the author's final manuscript, resulting from activities and/or research supported in whole or in part
with direct costs from this award. NIH defines the author's final manuscript as the final version accepted for
journal publication, and includes all modifications from the publishing peer review process. PMC is the NIH digital repository
of full-text, peer-reviewed biomedical, behavioral, and clinical research journals. It is a publicly-accessible, permanent, and
searchable electronic archive available on the Internet at
http://www.pubmedcentral.nih.gov/ for
use by the public, health care providers, educators, scientists and the NIH. Additional information is available at:
http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-033.html
.
If a website is developed under this award, the website must adhere to Section 508 compliance.
Resources for this compliance include the National Library of Medicine Web Applications/Site Development
Guidelines:
http://www.nlm.nih.gov/web/documentation/
, and
Summary of Section 508 Standards:
http://www.section508.gov/index.cfm?FuseAction=Content&ID=11
.
The following statement should be used in all publications resulting from projects funded through the NN/LM contract:
This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. N01-LM-6-3503 with the University of Illinois at Chicago.
This icon designates a link outside the NN/LM GMR Web site and
indicates a non-GMR hosted resource.
