About Our Services

Why use our services?

Why isn't inviting a guest speaker or setting up a conference simple? Because of the government approval processes and federal travel and reimbursement regulations, to name a few reasons.

Whether managing entire projects or serving as a seamless extension of your team, we can help you deliver a superior conference.

What do our services include?

Excellent science deserves excellent meetings. Let us help you achieve that excellence by assisting you with every aspect of your event. We can also help with the coordination of graphic design, editing, photography, printed materials, and on-screen presentation development.

• Site and meeting facility selection
• Invited attendee travel and lodging
• Budget and cost tracking
• Supplier contract negotiations (hotels, caterers, promotional items, etc.)
• Meeting and event website development
• Online registration
• Onsite registration
• Onsite staffing
• Project management and support
• Audiovisual coordination and staging
• Name tags, signage, graphics, and proceedings production coordination
• Special events coordination
• Invoice payment and reconciliation
• Pre/Post-event surveys and analysis
• Reporting

Just relax... Let us do all the hard work!

• We work closely with Finance, Accounts Payable, Travel, and Purchasing to ensure conferences are in compliance with travel, reimbursement, and other guidelines that affect government funding.
• Our familiarity with the parameters of event hosting and our experience in hotel negotiation and meeting facilities guarantee the most favorable rates for both guest sleeping rooms and meeting and exhibition facilities.
• We always stay current with new regulations, because guidelines and procedures change frequently.

We provide our services at No Charge!